Capital Improvement Plan (CIP) - City of Delaware

City of Delaware
2009-2013 Capital Improvement Program
Project Detail
Annual Server and Network Equipment Purchases and Replacements
Description and Purpose:
Annual Server and Network Equipment Purchases and Replacements. The IT Department maintains a
scheduled replacement of all servers in the City of a maximum of 5 years of service to the City for front-line
services. Once a server reaches this age, the machine may be utilized in a reserve role, or its service to the City
terminated, depending upon the condition of the hardware. A similar plan is in effect for Network equipment,
although that equipment may be used effectively for up to 7 years, at present.
Department:
IT Department
References, Appendices, Images:
Justification: Please list any supporting goals, principles, objectives and strategies:
In 2009, we have scheduled the removal from service of 6 servers. The functionality of each of these servers will
require replacement. The City’s server capacity strategy is to purchase bigger servers, but to divide the use of
the servers into virtual servers, capable of providing more capacity in fewer machines. The servers targeted for
retirement in 2008, 6 in all, were replaced by 2 physical servers. Those two physical servers still have capacity to
provide more services, and are being utilized in the implementation of additional software systems, such as that
for the Planning/Development Department.
In this category also comes additional disk capacity within the City. The City currently has 13 terabytes of data
storage capacity. Of this, more than 50% is currently in use in some way. IT intends to extend the City’s data
storage capacity, and evaluate disaster recovery systems, and off-site storage in order to continue to provide
adequate file storage to the City.
With respect to Network Equipment, the City continues to build some network redundancy, particularly between
City Hall and the Justice Center. This requires the purchase of an additional router, so that connectivity can be
mirrored across the fiber. With 911 consolidation, it may become critical to have two different pathways to the
Justice Center by fiber, so that remote operations are possible.
Backup of City Data, including High Value Data. The City now has a strategic plan for the consolidated storage
of general information, and for High Value Data—so that all data in the City can reside, in a backup form, in one
location. There are two synergistic goals of this strategy: (1) the desire to keep High Value Data (SSNs, personal
information, etc.) private, and (2) to have a reliable off-site storage mechanism with an easy method to both
recover deleted files, and to recover in the event of a disaster (DR). This strategy calls for the implementation of
a mirrored hard drive solution at the new Public Works facility, and/or a major robotic tape library installed at the
new Public Works facility.
Changes and Updates:
Public Records laws will require greater availability of information to the public. Without some sort of
consolidation of information, the City may have difficulty in complying with these new laws.
Recommended Funding
E s tim a te d
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S e rv e r R e p la c e m e n t
N e t w o rk E q u ip m e n t
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Source of Funds
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O th e r C ity F un d s $0
M u n ic ip al B on d s $0
P riv a te Fu n d in g $0
S tate /F ed e ral $0
O th e r G ra n ts $0
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75