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<strong>City</strong> <strong>of</strong> <strong>Delaware</strong> 2009-2013 <strong>Capital</strong> <strong>Improvement</strong> Program Project Detail Annual Server and Network Equipment Purchases and Replacements Description and Purpose: Annual Server and Network Equipment Purchases and Replacements. The IT Department maintains a scheduled replacement <strong>of</strong> all servers in the <strong>City</strong> <strong>of</strong> a maximum <strong>of</strong> 5 years <strong>of</strong> service to the <strong>City</strong> for front-line services. Once a server reaches this age, the machine may be utilized in a reserve role, or its service to the <strong>City</strong> terminated, depending upon the condition <strong>of</strong> the hardware. A similar plan is in effect for Network equipment, although that equipment may be used effectively for up to 7 years, at present. Department: IT Department References, Appendices, Images: Justification: Please list any supporting goals, principles, objectives and strategies: In 2009, we have scheduled the removal from service <strong>of</strong> 6 servers. The functionality <strong>of</strong> each <strong>of</strong> these servers will require replacement. The <strong>City</strong>’s server capacity strategy is to purchase bigger servers, but to divide the use <strong>of</strong> the servers into virtual servers, capable <strong>of</strong> providing more capacity in fewer machines. The servers targeted for retirement in 2008, 6 in all, were replaced by 2 physical servers. Those two physical servers still have capacity to provide more services, and are being utilized in the implementation <strong>of</strong> additional s<strong>of</strong>tware systems, such as that for the <strong>Plan</strong>ning/Development Department. In this category also comes additional disk capacity within the <strong>City</strong>. The <strong>City</strong> currently has 13 terabytes <strong>of</strong> data storage capacity. Of this, more than 50% is currently in use in some way. IT intends to extend the <strong>City</strong>’s data storage capacity, and evaluate disaster recovery systems, and <strong>of</strong>f-site storage in order to continue to provide adequate file storage to the <strong>City</strong>. With respect to Network Equipment, the <strong>City</strong> continues to build some network redundancy, particularly between <strong>City</strong> Hall and the Justice Center. This requires the purchase <strong>of</strong> an additional router, so that connectivity can be mirrored across the fiber. With 911 consolidation, it may become critical to have two different pathways to the Justice Center by fiber, so that remote operations are possible. Backup <strong>of</strong> <strong>City</strong> Data, including High Value Data. The <strong>City</strong> now has a strategic plan for the consolidated storage <strong>of</strong> general information, and for High Value Data—so that all data in the <strong>City</strong> can reside, in a backup form, in one location. There are two synergistic goals <strong>of</strong> this strategy: (1) the desire to keep High Value Data (SSNs, personal information, etc.) private, and (2) to have a reliable <strong>of</strong>f-site storage mechanism with an easy method to both recover deleted files, and to recover in the event <strong>of</strong> a disaster (DR). This strategy calls for the implementation <strong>of</strong> a mirrored hard drive solution at the new Public Works facility, and/or a major robotic tape library installed at the new Public Works facility. Changes and Updates: Public Records laws will require greater availability <strong>of</strong> information to the public. Without some sort <strong>of</strong> consolidation <strong>of</strong> information, the <strong>City</strong> may have difficulty in complying with these new laws. Recommended Funding E s tim a te d E x p e n d i tu re s 2 0 0 9 2 0 1 0 2 0 1 1 2 0 1 2 2 0 1 3 2 0 1 4 + T o ta ls S e rv e r R e p la c e m e n t N e t w o rk E q u ip m e n t $ 1 5 ,0 0 0 $ 1 5 ,0 0 0 $ 1 5 ,0 0 0 $ 1 5 ,0 0 0 $ 1 5 ,0 0 0 $ 7 5 ,0 0 0 T o ta ls $ 1 5 ,0 0 0 $ 1 5 ,0 0 0 $ 1 5 ,0 0 0 $ 1 5 ,0 0 0 $ 1 5 ,0 0 0 $ 0 $ 7 5 ,0 0 0 Source <strong>of</strong> Funds S o u r c e o f F u n d s 2 0 09 2 0 10 2 0 11 2 0 1 2 2 0 1 3 To ta ls G e n e ra l F u nd $ 1 5 ,00 0 $ 1 5 ,00 0 $1 5 ,0 00 $1 5 ,0 00 $1 5 ,0 00 $ 7 5 ,0 0 0 O th e r C ity F un d s $0 M u n ic ip al B on d s $0 P riv a te Fu n d in g $0 S tate /F ed e ral $0 O th e r G ra n ts $0 T o ta l $ 1 5 ,00 0 $ 1 5 ,00 0 $1 5 ,0 00 $1 5 ,0 00 $1 5 ,0 00 $ 7 5 ,0 0 0 75