Capital Improvement Plan (CIP) - City of Delaware

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City of Delaware Ohio could not be directly absorbed. Therefore, we had to review our options. During our CIP discussions we reviewed our resurfacing program and the overall condition of our roads. As you may be aware, the industry standard for gauging the overall condition of roadways is the pavement condition index, or PCI. We have included some additional narrative on the city’s PCI. Overall, the City’s road conditions are considered “good” (68-81 PCI) based on this index. Our goal has been to maintain at least at 70 PCI average on all our roads. Therefore, city staff felt that by reducing some of the resurfacing dollars in 2009 we could shift this resource to the Point without overly impacting the quality of our roadways. This will result in a resurfacing program of $226,718 in 2009. In 2010 this amount will be increased to $798,000 and increase to $850,000 by 2013. Another important topic in the CIP is the City’s overall debt position. Currently our total outstanding debt is $76 million. We have included a complete summary of the City’s debt position in the introductory material that outlines our outstanding debt, our annual payments, and maturity dates. By using debt-financing we have been able to add substantial infrastructure to the City such as a new wastewater treatment facility, the Southeast Highland Sewer, sections of Glenn Road, and a new Public Works facility and Justice Center Expansion. These investments were necessary given the City’s expansion and growth over the years. When development increases we will recoup our investment from the South East Highland Sewer and Glenn Road through capacity fee income and community charges, respectively. Some of the new capital investments in the CIP that will be financed over the long-term include the water treatment plant expansion, Hills-Miller transmission line, and the upground reservoir. These are all out of the Water Capacity Fund. The debt for these projects will be paid from Water Capacity Funds and increases in water rates, given the current income stream from capacity fees. You will see that projects in the Sewer Capacity Fund are very limited and are programmed largely in 2009. One of the major equipment purchases in the plan is a $1.25 million ladder truck for the City’s fire department. The current truck was purchased in 1981 and has reached its useful life. Many of the parts for the vehicle are no longer made and/or difficult to find. The Public Works Department has had to fabricate several parts on the truck in order to keep it running. This truck cannot be purchased with impact fee funds since it is a replacement vehicle; therefore the city will purchase it with General Fund money. Our plan is to lease the truck and make annual interest payments over a 15-year period. Some of the other important topics of discussion we will have over the next few weeks is the disposition of revenue from the recent recreation levy, our plan for adding more fire stations, and issues associated with inflow and infiltration. You will see in the Fire Impact Fee fund the plan shows construction of station #3 and #4 and the annual debt service requirements to construct these facilities. During our review we will focus on our 1 South Sandusky Street • City Hall Delaware, OH 43015 p: 740-203-1200 f: 740-203-1224 2
City of Delaware Ohio current need for these stations and our strategic approach. Also, we will discuss the amount of recreation levy dollars that will be available from the levy and the timing and possible projects that may be funded by this source of revenue. As we discuss public utilities projects we will focus on our current problems with storm water infiltrating our sewer system and impacting our wastewater operation and how we are addressing this issue. As you review the CIP you will see that the format of the 2009-2013 CIP is somewhat different compared to past years. City staff felt the need to include additional information in this year’s plan to serve as reference material as City Council reviews and understands the issues surrounding this year’s plan. We have included three new sections that we may have only briefly touched on in the past. These new sections include: Glenn Road; tax increment financing improvements; and the Project Trust Fund. Given the City’s considerable infrastructure investment in Glenn Road we felt the appropriate forum to discuss the status of the parkway was CIP review. During our subsequent CIP meetings we will discuss the details of what the City has spent on Glenn Road, the current financing mechanisms in place, and our future strategic and financial plan moving forward. Given the current state of the economy and its effect on the residential housing market the City is taking a cautious and focused spending approach to the Glenn Road project until future development commitments are made and identifiable sources of revenue are apparent. City staff will also be discussing projects that are financially supported by a portion of developer contributions deposited into the Project Trust Fund and the operation of this fund. We also want to discuss the city’s involvement with tax increment financing, what it is, how it works, and what projects are associated with it. In summary the 2009-2013 CIP is an attempt to balance the very important needs of a growing community with its limited resources. Over the course of the next several weeks, city staff and I look forward to reviewing this important proposal with Council. Yours Sincerely, R. Thomas Homan City Manager 1 South Sandusky Street • City Hall Delaware, OH 43015 p: 740-203-1200 f: 740-203-1224 3
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Capital Improvement Plan (CIP) - City of Delaware

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