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Early Years Children: Information for parents (continued) – page 6 Storage of Records We store all of our pupil records securely. Parents may arrange to see their child’s records in accordance with the school’s policy on ‘Reports and Record Keeping’ which is available to view in our school office or may be sent to you on request. The School is registered under the Data Protection Act and complies with its provisions for example, about the disclosure of information relating third parties. Complaints We hope that you will not feel the need to complain and that any difficulty can be sensitively and efficiently handled before it reaches that stage. However, the school’s ‘Complaints Policy’ is available to view in our school office or may be sent to parents on request. Because our Prep classes are part of an independent school, the Independent Schools Inspectorate (ISI) is responsible for inspecting the Prep department. However, if you as parents are dissatisfied with the outcome of a complaint, you are entitled to make a complaint directly to Ofsted. The Ofsted leaflet: “Complaints to Ofsted about Schools: Guidance for Parents” reference 080113 may be downloaded from www.ofsted.gov.uk . Child Protection The school’s child protection policy is enforced rigorously throughout the school. A copy of our ‘Child Protection Policy’ is on our web site. All our school policies, including our policy for the ‘Safer Recruitment of Staff, are available to view in our school office or may be sent to parents on request. Medical Matters Please keep your child at home if he or she is ill or infectious, and phone us on the first day of illness. An ill child will not be happy in school, and will only infect others. We will telephone you and ask you to collect your child if he or she becomes ill during the day. When recovered, your child should return to school with a letter explaining why they were kept at home. Only if a child is away for an extended period will work be sent home. A first aid box is located in the school office and in each class room. They are checked regularly and, if necessary, replenished. All teachers on-site are qualified first aiders. We will always contact you at once if your child suffers anything more than a trivial injury, or if he or she becomes unwell during school day, or if we have any worries or concerns about his or her health. We will inform you by way of a note in your child’s prep diary if he or she has a minor accident or graze at school. Care Although your child will normally receive medical care from your family GP practice; we hold specific medical information on all our pupils in order to ensure that we can provide appropriately for their needs, or look after them if they are injured or have an accident. All parents are required to complete and return a medical questionnaire and emergency consent form before their child joins the school. All our new children are invited to have a hearing and sight test in October by specialists known to the school. A charge is made for this screening and parents are sent a letter asking if they wish their child to be tested. Children with Medical Needs If your child has medical needs, we will invite you to a meeting with the Head to discuss thoroughly the care and/or support that will be required.
Early Years Children: Information for parents (continued) – page 7 Emergency Medical Treatment We require parents to complete an emergency consent form which authorises the Head or a deputy acting on her behalf, to consent on the advice of an appropriately qualified medical specialist to your child receiving emergency medical treatment if we are unable to contact you in time. This treatment may include having a general anaesthetic and surgical procedure under the NHS. Medical Records We record all accidents and injuries to your child and of all medicines that are given to him or her. We will always tell you in writing if your child has received any form of medical treatment – however minor. Medicines and Treatments Brought to School for Pupils The school must be advised, in writing, of any medication that you bring into the school for your child. The school has a form that will need to be completed by you with regards to the administration of the medicines/treatment. If your child has a medical condition which necessitates regular access to medication, please inform the Head so that an appropriate regime can be followed. The relevant staff will be informed, in confidence, of any condition that is likely to affect your child in any area of school life. We will work with you in making arrangements that work best for your child. A copy of our Policy for ‘Administering Medicines’ can viewed in our school office or may be sent to parents on request. Maintaining a Safe Environment The safety of the children is our highest priority, and because they are so young, we need to be particularly vigilant. We will therefore: 1 Only allow your child to go home with you, unless we have received your advance permission (preferably in writing) that he or she may be collected by another adult. 2 Never allow a child to leave the premises unsupervised. There is always at least one adult in charge of the secure outside play area. 3 Ask all visitors to identify themselves and to state their business before we give them access to the premises. Visitors sign in and wear security badges for the duration of their visit. They sign out on leaving. 4 Register all pupils at the start of the morning and afternoon sessions. 5 Ensure that the children are personally handed over to their parents or carers by the teachers at the end of the day. A copy of our ‘Missing Child Policy & Procedures for when a Child is not Collected on Time’ is available to view in our reception area or may be sent to parents on request. Health and Safety We update and review our risk assessments on our classrooms and other indoor and outdoor areas, and inspect all the equipment and toys used by the children every year in order to ensure that potential hazards are kept to a minimum. Next annual policy review date: November 2012 Last updated: November 2011 by Sarah Graham and Alison Povall
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