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EARLY YEARS FOUNDATION STAGE EDUCATIONAL VISITS - RISK ASSESSMENTS Introduction Broomwood Hall is legally required to have risk assessments in place that cover a great many of their activities, including the many educational visits and trips made by all of their pupils. However, the Government places additional requirements on schools that cater for the youngest age group, which at Broomwood Hall is the Prep Classes. This policy is a companion document to our policy “EYFS - Educational Visits” What is a risk assessment? Anyone involved in the planning of a school trip must be 100% sure they have done all they can to create a safe environment for the pupils. A risk assessment is a tool for conducting a formal examination of the harm or hazard to people (or an organisation) that could result from a particular activity or situation. • A hazard is something with the potential to cause harm • A risk is an evaluation of the probability (or likelihood) of the hazard occurring • A risk assessment is the resulting assessment of the severity of the outcome (e.g. loss of life, destruction of property) • Risk control measures are the measures and procedures that are put in place in order to minimise the consequences of unfettered risk (e.g. staff training, clear work procedures, preliminary visits and insurance). The starting point The starting point for conducting a risk assessment on an outing is to: • Identify all of the potential hazards, such as a child getting lost, or run over, a traffic accident, a child falling over, sun burn, getting cold or wet on an outing. • Consider who might be affected by the hazards? The children, staff, volunteers, school property, school reputation. Children with any special needs need to be considered separately. • Identify which safety measures will reduce the potential impact of the hazard? Examples include: using a higher staff ratio on all outings than are used inside the school, ensuring that one member of the party is qualified in Paediatric First Aid, frequent head counts, a clear missing child policy that is known to all, taking a first aid kit and water, asking parents to send appropriate protective clothing to mitigate impact of weather, sound preparation in advance, including briefing all of the adults (staff and volunteers) on their respective roles. Emergency procedures should be rehearsed in advance with the accompanying staff. A sample of our internal risk assessment for EYFS outings is attached to this policy. Our own risk assessment analysis is often supplemented by a risk assessment from the venue itself which is specifically tailored to the needs of visiting school parties and supplied to us by the management of that organisation.
Educational Visits: Risk Assessments (continued) – Page 2 Role of the Education Visits Co-ordinator (EVC) The role of the Education Visits Coordinator (EVC) in training and supporting staff who are involved in taking and leading visits of Prep class children is explained in our companion model policy: “EYFS - Educational Visits”. All new staff have a session on planning school visits as part of their induction training. Every risk assessment is checked and approved by the EVC as part of the process of approving each outing. Role of the Teacher in Charge Again, the role of the Teacher in Charge, and the training given to those who take on that important role is explained in our companion model policy: “EYFS - Educational Visits”. All Teachers in Charge are given assistance and training with conducting risk assessments, with emergency procedures, as part of their training for the role. They understand the importance of setting clear procedures for everyone in the group – staff, volunteers and children. Library of Risk Assessments The EVC maintains a “library” of risk assessments which may be drawn on by anyone planning an outing. Next annual policy review date: November 2012
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