2004 Instructions for Form 1040 (ALL) - Supreme Law Firm

also include the amount collected in gross
countries. They do not include expenses for
Line 19 receipts or sales on line 1. laundry, cleaning and pressing of clothing,
Enter your deduction for contributions to a • Real estate and personal property lodging taxes, or the costs of telegrams or
pension, profit-sharing, or annuity plan, or taxes on business assets.
telephone calls. You cannot use this
plans for the benefit of your employees. If • Licenses and regulatory fees for your
method on any day that you use the stan-
the plan included you as a self-employed trade or business paid each year to state or
dard meal allowance (as explained in the
person, enter contributions made as an em- local governments. But some licenses, such
instructions for lines 24b and 24c).
ployer on your behalf on Form 1040, line as liquor licenses, may have to be amor- You cannot deduct expenses for attend-
32, not on Schedule C. tized. See Pub. 535 for details. ing a foreign convention unless it is directly
Generally, you must file the applicable • Social security and Medicare taxes related to your trade or business and it is as
form listed below if you maintain a penoutside
the North American area as within
paid to match required withholding from reasonable for the meeting to be held
sion, profit-sharing, or other funded-deit.
These rules apply to both employers and
your employees’ wages. Also, federal unferred
compensation plan. The filing employment tax paid. Reduce your deduc-
requirement is not affected by whether or tion by the amount shown on Form 8846, employees. Other rules apply to luxury
not the plan qualified under the Internal line 4.
water travel.
Revenue Code, or whether or not you claim • Federal highway use tax. For details, see Pub. 463.
a deduction for the current tax year. There
is a penalty for failure to timely file these
Do not deduct the following on this line.
forms.
• Federal income taxes, including your
self-employment tax. However, you can Lines 24b and 24c
Form 5500. File this form for a plan that is deduct one-half of your self-employment
not a one-participant plan (see below).
On line 24b, enter your total business meal
tax on Form 1040, line 30.
and entertainment expenses. Include meal
Form 5500-EZ. File this form for a • Estate and gift taxes.
expenses while traveling away from home
one-participant plan. A one-participant • Taxes assessed to pay for improve-
for business. Instead of the actual cost of
plan is a plan that only covers you (or you ments, such as paving and sewers.
your meals while traveling away from
and your spouse).
• Taxes on your home or personal use home, you can use the standard meal allow-
property.
ance for your daily meals and incidental
For details, see Pub. 560.
expenses. Under this method, you deduct a
• State and local sales taxes on property
specified amount, depending on where you
purchased for use in your business. Instead,
travel, instead of keeping records of your
treat these taxes as part of the cost of the
Lines 20a and 20b
actual meal expenses. However, you must
property.
still keep records to prove the time, place,
If you rented or leased vehicles, machinery, • State and local sales taxes imposed on and business purpose of your travel.
or equipment, enter on line 20a the business the buyer that you were required to collect
portion of your rental cost. But if you and pay over to state or local governments. The standard meal allowance is the fedleased
a vehicle for a term of 30 days or These taxes are not included in gross re-
eral M&IE rate. You can find these rates on
more, you may have to reduce your deducperdiem.
For locations outside the conti-
ceipts or sales nor are they a deductible the Internet at www.policyworks.gov/
tion by an amount called the inclusion expense. However, if the state or local gov-
amount. See Pub. 463 to figure your incluare
published monthly. You can find these
ernment allowed you to retain any part of nental United States, the applicable rates
sion amount.
the sales tax you collected, you must in-
clude that amount as income on line 6. rates on the Internet at www.state.gov.
Enter on line 20b amounts paid to rent
or lease other property, such as office space • Other taxes and license fees not re- See Pub. 463 for details on how to fig-
in a building.
lated to your business.
ure your deduction using the standard meal
allowance, including special rules for partial
days of travel.
Line 24a
Business meal expenses are deductible
Line 21
only if they are (a) directly related to or
Deduct the cost of repairs and maintenance.
Enter your expenses for lodging and trans- associated with the active conduct of your
Include labor, supplies, and other items that
portation connected with overnight travel trade or business, (b) not lavish or extravado
not add to the value or increase the life
for business while away from your tax gant, and (c) incurred while you or your
of the property. Do not deduct the value of
home. Generally, your tax home is your employee is present at the meal.
your own labor. Do not deduct amounts
main place of business regardless of where
you maintain your family home. You canspent
to restore or replace property; they
You cannot deduct any expense paid or
not deduct expenses paid or incurred in incurred for a facility (such as a yacht or
must be capitalized.
connection with employment away from hunting lodge) used for any activity usually
home if that period of employment exceeds considered entertainment, amusement, or
1 year. Also, you cannot deduct travel expenses
for your spouse, your dependent, or Also, you cannot deduct membership
recreation.
Line 22
any other individual unless that person is
Generally, you can deduct the cost of supyour
employee, the travel is for a bona fide
dues for any club organized for business,
plies only to the extent you actually conbusiness
purpose, and the expenses would
pleasure, recreation, or other social pur-
sumed and used them in your business
pose. This includes country clubs, golf and
otherwise be deductible by that person.
during the tax year (unless you deducted
athletic clubs, airline and hotel clubs, and
them in a prior tax year). However, if you Do not include expenses for meals and clubs operated to provide meals under conhad
incidental supplies on hand for which entertainment on this line. Instead, see the ditions favorable to business discussion.
you kept no inventories or records of use, instructions for lines 24b and 24c on this But it does not include civic or public serv-
you can deduct the cost of supplies you page.
ice organizations, professional organiza-
actually purchased during the tax year, pro- Instead of keeping records of your acassociations),
business leagues, trade as-
tions (such as bar and medical
vided that method clearly reflects income. tual incidental expenses, you can use an
optional method for deducting incidental
sociations, chambers of commerce, boards
expenses only if you did not pay or incur
of trade, and real estate boards, unless a
meal expenses on a day you were traveling
principal purpose of the organization is to
Line 23
away from your tax home. The amount of
entertain, or provide entertainment facili-
You can deduct the following taxes and the deduction is $3 a day. Incidental exlicenses
on this line. penses include fees and tips given to por- There are exceptions to these rules as
ties for, members or their guests.
• State and local sales taxes imposed on ters, baggage carriers, bellhops, hotel well as other rules that apply to sky-box
you as the seller of goods or services. If you maids, stewards or stewardesses and others rentals and tickets to entertainment events.
collected this tax from the buyer, you must on ships, and hotel servants in foreign See Pub. 463.
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