Audit Manual - Core Treasury System Uttarakhand

Government of Uttarakhand
Audit Manual
• The important clauses relating to a) earnest money b)delivery schedule c)payment terms d)performance/warrantee bank guarantee ,e) predespatch
inspection , f) arbitration ,g) liquidated damages / penalty for delayed supplies h)risk purchases etc. are being incorporated in
the bid documents for safeguarding the interests of the purchaser.
• Earnest money deposit is to establish the earnestness of the bidder so that he does not withdraw, impair or modify the offer within the
validity of the bid
• Earnest money in case of two – bid system needs to be incorporated in the bid documents
reasonable amount on the basis of estimated value of the purchase
need to be incorporated as a fixed and
• Performance bank guarantee etc. Having financial implication need to be specified in unambiguous terms in the bid documents so that the
evaluation bids after tender opening could be made in a transparent manner without subjectivity
• The generic technical specification including performance parameters and the technical evaluation criteria, if any need to be specified in
bidding documents in unequivocal terms.
• The government instruction on reservation of items and price preference to SSI units and purchase preference to PSU need to be
incorporated in the bid documents.
• A proper arrangements for receipt of tenders at scheduled date and time through tender box needs to be adopted
• Equal opportunity is given to all bidders and to maintain sanctity of tendering system it is of paramount importance that any change in tender
terms and conditions, specifications and tenders opening dates etc. Be notified to all bidders, sufficiently in advance of the revised tender
opening date
• The system of opening tenders in the presence of trade representative needs to be scrupulously followed
• The tender opening officer/committee should also prepare on the spot statement giving details of the quotations received and other
particulars like price, taxes, duties and EMD etc. As read out during the opening of the tenders.
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