Chicago Park Disrict Human Resources Policy and Procedures ...

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Pension Plan All monthly and hourly employees are required to contribute nine percent (9%) of their gross salary each pay period to the Park Employees' Annuity and Benefit Fund. The deduction begins immediately upon employment and is taken in lieu of Social Security (FICA). In addition, employees (except seasonal employees) are required to contribute $3.60 per month for a single sum death benefit provided under the pension plan. The plan is on a fiscal year basis from July 1 through June 30. Service credit is earned by working a minimum of 45 hours per month (for service credit for that month), with less than 3 months accounting for year of service; 3 to 5 months = 1/2 year of service; 6 to 8 months = 3/4 year of service; and 9 months or more = 1 year of service. At retirement, a minimum monthly pension benefit is payable, depending on your years of service and salary. An employee is eligible for a discounted pension benefit if the employee is at least age fifty (50) with ten (10) years of service. Within a month after your hire date, the pension office will send you a packet of forms to complete. The membership record, including a beneficiary designation form, must be completed by all eligible employees. Upon termination of employment, an employee can request a refund of contributions (excluding the contributions toward the single sum death benefit). The funds may be distributed directly to the employee or rolled over to an IRA or other qualified plan. If the employee elects direct payment, the distribution is subject to 20% federal withholding and is considered taxable income in the year in which it is received. Employees under age 59 1 /2 may be subject to an additional 10% penalty. Employees who reach age 50 with 10 years of service, or who reach age 60 with 5 years of service, are eligible for a minimal refund. They are only eligible for pension benefits at the time of retirement. A brochure explaining the details of the pension plan may be obtained from your Human Resources Manager or you may contact the pension office at (312) 553-9265. Deferred Compensation Employees may contribute up to $ 17,000 or 100%, whichever is less, of their annual salary on a pre-tax basis to supplement their retirement savings. The minimum contribution is $20 per pay period. The deduction is taken from your gross earnings before federal and state taxes are applied, thus reducing your taxable income. Your contributions are self-directed into the twenty-eight (28) investment funds offered. Your contribution rate may be changed on a monthly basis by completing a change form, and your investments may be changed daily by calling 1-800-701-8255 or logging onto www.gwrs.com for BenefitsCorp. You will receive quarterly statements showing how your money has performed and the amount of your quality contribution. The balance in the participant's account is fully vested and non-forfeitable at all times. You are not eligible for a distribution of any portion of the fund balance unless you terminate employment or retire. In the event of your death, payment will be made to your beneficiary. 84
Deferred Compensation (Continued) An active employee may be able to make a withdrawal from his/her account due to an unforeseeable emergency, which results in a severe financial hardship as defined by the Internal Revenue Code. Upon termination of employment, payment will commence no earlier than 31 days after the termination date. Within 60 days from the termination date, the employee must make a written election to receive a lump sum payment, equal monthly installments up to 15 years or a series of monthly payments on an annuity basis. All benefits are payable within 60 days of termination of employment (or death), or such later fixed or determinable time irrevocably elected by the participant (or beneficiary). The Chicago Park District Deferred Compensation Plan was established by section 457 of the Internal Revenue Code and is subject to the regulations issued there under. Fund balances may only be rolled over to another 457(b) plan. If you have any questions, contact Human Resources at (312) 742-4565 or Great West Retirement Services 1-800-701-8255. 85
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1 Chicago Park District Department
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Section One Rules of the Personnel
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e. "Employee" means a person in the
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Section 4. Creation of New Grades f
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minimum qualifications of the posit
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she was appointed. During the perio
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highest on the seniority and reempl
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effective date of the layoff. A cop
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another position in the same grade,
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(3) Suspension or Discharge. In ord
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(a) order that the employee remain
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c. An employee shall obey the order
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2. Alcohol & Drugs. a. An employee
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f. An employee shall not willfully
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advance, request for sexual favor,
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d. An employee shall comply with th
Page 33 and 34: d. An employee shall report to the
Page 35 and 36: the employee's qualification to ser
Page 37 and 38: (22) unauthorized use, removal or d
Page 39 and 40: (13) failure to report mechanical d
Page 41 and 42: Board's review. Notwithstanding all
Page 43 and 44: (ii) (iii) refuse to cooperate with
Page 45 and 46: ( i 1 ) No laboratory report or tes
Page 47 and 48: 47 Sexual Harassment Policy and Pro
Page 49 and 50: II. CONDUCT PROHIBITED A. As used i
Page 51 and 52: 51 D. Within ten (10) days after re
Page 53 and 54: 3. Mediation process Before beginni
Page 55 and 56: OPTION C - INTERVENTION The Deputy
Page 57 and 58: 57 Violence in the Workplace Policy
Page 59 and 60: handled appropriately and informati
Page 61 and 62: I. Duties of Personnel A. Each Regi
Page 63 and 64: Section Two Uniform Hiring Guidelin
Page 65 and 66: QUALIFYING SCREEENING CRITERIA Qual
Page 67 and 68: Addendum TYPES OF SCREENING METHODS
Page 69 and 70: These conditions should not be inte
Page 71 and 72: HIRE FLOW CHART Department Head com
Page 73 and 74: Resources Department. All applicati
Page 75 and 76: UNPAID LEAVES: Prior to any employe
Page 77 and 78: Chicago Park District Department of
Page 79 and 80: Human Resource Separation of Employ
Page 81 and 82: Section Three Employee Benefits Sum
Page 83: Short-Term Disability Employees off
Page 87 and 88: CHICAGO PARK DISTRICT DOMESTIC PART
Page 89 and 90: CHICAGO PARK DISTRICT DOMESTIC PART
Page 91 and 92: Section Four Human Resources Guidel
Page 93 and 94: OUR MISSION The mission of the Chic
Page 95 and 96: SMOKING POLICY Smoking is prohibite
Page 97 and 98: HOLIDAYS (H) There are twelve (12)
Page 99 and 100: SAFETY RULES AND GUIDELINES GENERAL
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