Fuji Xerox Australia - Fuji Xerox Supplies

Fuji Xerox Australia
Sustainable Paper Purchasing Policy
VERSION 2 May 2010

Objective
Fuji Xerox is committed to
responsible paper production,
procurement and use. We
have a long-term commitment
to improving sustainability
performance – our own, our
industry and our customers. Our
vision is to achieve sustainable
outcomes for all stakeholders.
Our aim is to demonstrate and
promote compliance with recognised
social and environmental standards
and ensure our products meet
community expectations of
responsible product stewardship.
Ultimately, we believe it is in
the interests of our industry to
demonstrate responsible stewardship
through the full product life cycle
to verify paper as a socially and
environmentally responsible
communication medium. The
Fuji Xerox Australia sustainable
purchasing strategy is one tool to
achieve this objective.
Scope
Fuji Xerox Australia has developed this policy to apply
to all suppliers of paper products for its Australian
operations and paper distribution business.
This policy covers inputs to the paper production
process, emissions and waste from paper production
and the social context of paper production.
Specifically it covers; fibre sourcing, energy use and emissions, bleaching, water consumption
and emissions, emissions of dangerous chemicals (dioxins, NOx, SOx), solid waste disposal,
compliance with laws, responsible working conditions, transparency, community and
stakeholder relations. We place special emphasis on supplier management of fibre sourcing,
carbon management, legal compliance and transparency. Fuji Xerox Australia expects
all suppliers to be compliant with the minimum and to be moving toward our preferred
requirements in a reasonable timeframe. We will review suppliers each year based on
compliance with our preferred criteria and commitment to continuous improvement. This
review will be a consideration in our purchasing decisions.
INPUTS
• Fibre
• Water
• Energy
OUTPUTS
• GHG
• Other air
• Water
• Landfill
PRODUCTION
• Management
• Bleaching
SOCIAL CONTEXT
• Labour
• Children
• Workplace
• Community
• Legal compliance
• Transparency
Figure 1: Scope of Paper Sourcing Policy

Background
As a leading participant
in the Australian paper
and office equipment
market, Fuji Xerox
Australia has a role in
promoting responsible
product stewardship.
We believe that our
suppliers are responsible
companies who, like
us, are striving to
improve their social
and environmental
performance.
In this policy we set some ambitious
objectives we would like the paper and
paper supply industry to achieve. We also
set out steps that allow us to work with
suppliers along a pathway of continuous
improvement. The step-wise approach
sets out minimum requirements to
participate in the Fuji Xerox Australia
supply chain, our preferred requirements
and our long term objectives for suppliers.
In setting out this approach, we are hoping
to let our suppliers know where we believe
the industry standard is today and where
it is heading. Within a reasonable period,
we expect all suppliers to achieve our
preferred requirements and to continue to
progress toward our long term objectives.
While this is important to our position in
the market, we also believe it is important
for the whole industry to be able to
demonstrate how it meets community
expectations. Over time, we expect the
industry to transition to full life cycle
accountability for paper. In support of
this approach, Fuji Xerox Australia will be
tracking and reporting our own impacts
through our annual sustainability report,
and encourage suppliers to do the same.
In deciding which issues we should use as
the basis of this policy, Fuji Xerox Australia
has examined best practice in social and
environmental reporting; issues that have
been identified by social and environmental
stakeholders as being important and, issues
for which measures exist.
For some of these issues there are more
developed measures than for others.
In general, we are seeking to link our
requirements with existing standards
and measures which many responsible
suppliers are already adopting (such
as ISO accreditation, certification and
sustainability reporting). We expect that
for companies who share our objectives
and who are already tracking performance
and reporting to stakeholders, there will be
virtually no additional effort required to
establish compliance with our policy. For
those who fall short, and do not respond
to requests for improvement within three
months, the commercial relationship will
be reviewed with a view to rectifying the
issues or failing that, terminating the
relationship.
Fuji Xerox Australia has identified a
hierarchy of conformity schemes and
measures (Figure 2). While for some
indicators we will accept measures from
the bottom tier of the hierarchy, our
longer term objective is that when these
are available, our preference is for top
tier conformity programs. As a result,
our step-wise approach includes both
a transition to more comprehensive
measures of performance and a
transition to higher quality measures and
indicators. The following section details
the individual issues and performance
measures sought by Fuji Xerox Australia
from companies wishing to comply with
this standard.
Figure 2: Under standing Assessment Schemes

Management Standards
We expect the companies we deal with to be certified to Quality Management Standard ISO 9001
and Environmental Management Standard ISO 14001.
Fibre Sourcing
1
Our minimum
requirement is for
paper that is produced
using either new
plantation fibre or
recycled fibre.
2
Our preferred
requirement is that
paper uses recycled
fibre or new fibre
that is sourced from
sustainably managed
plantations and forests
certified to a recognised
standard. A recognised
standard may be Forest
Stewardship Council
(FSC), Program for
Endorsement of Forest
Certification (PEFC)
or other credible local
certification program.
3
Our objective is that
all suppliers of paper
should hold a valid
Chain of Custody
certificate and products
use recycled fibre or new
fibre is sourced from
sustainably managed
plantations and forests
certified to a stakeholder
endorsed standard.
This would include FSC
and some PEFC forest
certification schemes
such as PEFC UK.
Figure 3: Fibre Sourcing Hierarchy
Recycled or new
plantation fibre
Recycled or new
fibre from certified
plantations
or forests
Recycled or new fibre
from plantations or
forests certified
to stakeholder
endorsed standard

Energy management
1
Our minimum
requirement is that
suppliers will monitor
and report carbon
emissions from their
operations in line with
recognised accounting
frameworks (such as
CEPI, NACSI, GHG
Protocol).
2
Our preferred
requirement is that
suppliers have their
carbon emissions
verified by a third party
auditor; benchmark their
performance and have
strategies to reduce
carbon emissions to best
practice levels.
3
Our objective is that
suppliers undertake a
life cycle assessment
of carbon emissions;
have this verified by
a third party auditor;
have strategies to
monitor and reduce
carbon emissions to best
practice levels, and; are
working with suppliers
and customers to reduce
the carbon footprint of
their product. The lack of
a consistent, standardsbased
LCA / carbon foot
printing methodology
for the forestry, pulp and
paper sectors is noted.
Fuji Xerox Australia
would commend
those willing to take a
leadership position and
enable the comparison
of similarly framed
carbon data across
different suppliers’
products.
Figure 4: Carbon Emissions Hierarchy
Carbon emissions
monitored
and reported
Carbon emissions
verified, benchmarked
and strategies in
place to achieve best
practice performnce
Verified life-cycle
analysis benchmarked,
strategies to achieve
best practice, working
with supplier and
customers to reduce
footprint

Other emissions to air
1 2
The minimum
requirement is that
significant emissions
to air such as NOx and
SOx are monitored and
reported by weight
per tonne of paper
manufactured.
Our preferred
requirement would
be that emissions
are verified and
benchmarked at or
close to best practice
for the industry.
3
Our objective would
be zero emissions of
these substances.
Monitor and report
ozone depleting,
dioxins and furans,
SOx, NOx
AOX emissions
verified and
benchmarked at or
close to industry
best practice
Zero emissions
Figure 5: Other Emissions to Air Hierarchy

Water use
1 2
Our minimum
requirement is that
suppliers report on
water scarcity within
the catchment of the
production facility. Ideally
average annual rainfall
and average monthly
rainfall over the preceding
12 month period as well
as observations such as
drought, shortages and
declining water tables
would be monitored and
a complete response to
the issue water availability
would also be provided.
Water consumption per
tonne of production is
also a requested metric.
In water scarce
catchments, our
preferred requirement
would be that suppliers
benchmark their
performance and report
on measures to reduce
their consumption (such
as the percentage of
water recovered and
reused in the production
process) and any impact
their operations may
have on the catchment.
3
Our longer term
objective would be
that, in addition to
the above, producers
in water scarce
catchments measure,
track and verify their
water footprint,
implement water
efficiency measures
and conform to
the requirements
of emerging water
stewardship initiatives.
Report on scarcity
in production
catchment and
consumption per
unit of production
In water scarce
catchments,
benchmark
and report on
measures to reduce
consumption
In water scarce
catchments, verify
water footprint and
conform to emerging
stewardship
initiatives
Figure 6: Water Use Hierarchy

Emissions to water
1
Our minimum
requirement is that
suppliers measure and
report on discharges
to water against Total
Suspended Solids (TSS)
and either Biochemical
Oxygen Demand (BOD)
or Chemical Oxygen
Demand (COD).
2
Our preferred
requirement is that
companies report on
TSS and COD and
benchmark their
performance against
best practice.
3
Our objective is for
suppliers to achieve
industry best practice
in terms of emissions
to water.
Measure and report
onTSS or COD
Measure, report
and benchmark
performance onTSS
and COD
Industry
best practice
Figure 7: Emissions to Water
Bleaching
1
The minimum
requirement for our
suppliers is that they will
use an Elemental Chlorine
Free (ECF) process.
ECF
Figure 8: Bleaching Hierarchy
ECF or PCF
2
Our preferred
requirement is that
they will use a Process
Chlorine Free (PCF) if
it is a recycled pulp or
a Totally Chlorine Free
(TCF) process if it is a
virgin pulp process.

Social Context
(and that the company
1 2
Our minimum
requirement is that
suppliers are compliant
with relevant ILO
conventions (or national
equivalent) relating
to child labour; forced
labour and working
conditions. We expect
our suppliers to keep a
record of relevant local
laws that apply to their
operation and to be
compliant with those
laws. We recognise that
in some countries there
is a conflict between
complying with local
laws and complying with
ILO conventions and will
take this into account
providing suppliers
have exercised what a
reasonable person would
regard as their best
efforts to balance these
competing demands
is not subject to any
human rights complaints
from stakeholders). We
expect the company
to report publicly if it is
found to have breached
either the relevant ILO
conventions or local laws.
3
Our preferred
requirement is that
suppliers are compliant
members of the
United Nations Global
Compact.
Our objective would
be for suppliers to be
certified to an auditable
standard such as
SA 8000.
Compliant with
ILO conventions
on child labour
and working
conditions as well
as local laws
Compliant with
requirements of
UN Global
Compact
Compliant with SA
8000 or similar
Figure 9: Social Context Hierarchy

Solid waste to Landfill
1
Our minimum
requirement is that
suppliers measure
and track their waste
to land fill (per unit of
production).
2
Our preferred
requirement is that this
is reported publicly and
benchmarked against
industry performance.
3
Our objective is for
suppliers to achieve
industry best practice in
terms of waste to landfill
per unit of production.
Measure and report
waste to landfill
on a per unit of
production basis
Measure, publicly
report and benchmark
performance on waste
to landfill per unit
of production
Industry
best practice
Figure 10: Waste to Landfill Hierarchy
Transparency
Our preferred
1 2 3
Our minimum
requirement is
that suppliers make
information available on
all of the issues covered
by this policy.
requirement is that our
suppliers produce a report
to stakeholders based on
the framework set out
by the Global Reporting
Initiative (GRI).
Our objective would be
that suppliers prepare
annual reports that are
independently audited
to the AA1000 (2008)
assurance standard
and compliant with the
reporting framework of
the GRI.
Information
available on
issues covered
by this policy
GRI base annual
report to
stakeholders
Audited GRI
report annually
Figure 11: Transparency Hierarchy

Verification
Suppliers who are compliant with Fuji Xerox Australia preferred requirements
or above can demonstrate their compliance by submitting the relevant reports
listed below. Companies that only meet the minimal requirements may be asked
to host a verification audit by Fuji Xerox Australia staff or an auditor acting on
our behalf. Documentation to support each of the measures itemised above is
summarised below.
Issue
Documentation
1 Management Copy of ISO 9001 and ISO 14001 certification.
2 Fibre Certification approval number, scheme, other documentation that may be relevant,
scope of certification and any corrective action requests issued in the previous audit.
3 Carbon Copy of audited carbon accounting report and policy or strategy document setting
out steps to reduce carbon emissions and/or carbon footprint.
4 Bleaching Details of bleaching process used in manufacture.
5 Other emissions
to air
AOX emissions benchmarked, fines and other penalties imposed by relevant regulator
such as EPA.
6 Water use Summary report on water catchment issues, plant consumption per unit of production
and, in water scarce catchments, strategy and/or policy to reduce water consumption.
7 Water emissions Report on TSS and COD performance, benchmarking report, fines and any other
penalties imposed by regulatory authorities (e.g. EPA).
8 Solid Waste Report on water per unit of production, benchmark report, strategies or policies to
reduce waste.
9 Social Context UN Global Compact report and/or SA 8000 certification documents.
10 Transparency Copy of GRI based report. Where this report covers requirements listed above,
pages highlighted and annotated.

About Fuji Xerox Australia
Celebrating its 50th year of operation in Australia, Fuji Xerox is the industry’s leading provider of integrated document services. The company offers
a range of technology solutions and business services to meet our customers’ needs for the effective management of information, from creation
through to production, distribution and capture.
With knowledge and capabilities to design and implement document services for a variety of business needs across offices, print rooms, commercial
printers and publishers, Fuji Xerox Australia has expertise in document management, digitising data, print, office supplies, software solutions and
managed services.
The company, its management and staff are driven to create sustainable value for its stakeholders and this is reflected in our commitment to
environmental responsibility and continuous improvement across all areas of our business.
13 14 12
www.fujixerox.com.au
Fuji Xerox Australia Pty Ltd. ABN 63 000 341 819.
Australian Head Office: 101 Waterloo Rd, Macquarie Park NSW 2113.
Phone (02) 9856 5000 Fax (02) 9856 5003
XEROX, and the sphere of connectivity design are trademarks or registered trademarks of
Xerox Corporation in the U.S. and or other countries. Whilst the information is correct at the
time of printing, Fuji Xerox Australia Pty Ltd ABN 63 000 341 819 expressly disclaim that
savings targets from one customer environment may not be necessarily applicable to a
different customer environment. Quality Endorsed Company ISO 9001:2000. QEC1950/01
SAI Global, Certified Environmental Management ISO 14001:2004. C10094 SAI Global.
Fuji Xerox Australia would like to keep you informed of future products and services and
promotional offers. If you do not wish to receive this information, you can contact us via our
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Printed in Australia, May 2010.
Environment
ISO 14001
Protecting the environment is a fundamental component of our
company’s commitment to corporate citizenship. At Fuji Xerox
Australia, we supply products that have been designed with both
our customers and the environment in mind. As a world leader in the
development of parts and components Remanufacturing Programs,
we have made Eco Manufacturing an integral part of our business.
All our sites have achieved ISO 14001:2004 Environmental
Management System Certification, as a demonstration of our
commitment to protecting the environment.