Salary Increase / Expansion or Upgrade of Position (USEU)

Other Academic Salary Increase Processing Steps
Used to process salary increases including the following:
• Salary Increase / Expansion or Upgrade of Position (USEU)
• Salary Increase / Equity Adjustment (USEA)
• Salary Adjustment (USAJ)
• Salary Increase / Level Adjustment (XSLA)
These salary increases do not change position or title. For a detailed description of
the above, see the Transaction Codes list located on the HRS Help webpage.
Other salary increase forms, Salary Increase/Cost of Living Increase (XSCL) and
Salary Increase/Merit Increase (XSME), are mass-loaded by HRM and B&P. They
should not be loaded by the department unless otherwise instructed.
STEPS
ACTION
1. Launch HRS Log into PAWS, click on ‘Financial Services’, and then click on ‘HRS’.
2. Select transaction Hover over ‘Personnel Action’ and click on ‘Change Employee’.
3. Complete ‘All Change
Transactions’ page
(Screen Shot 1)
4. Complete ‘Header’ tab (for
field definitions, see HRS Data
Dictionary located under ‘Help’
or click on the )
(Screen Shot 2-5)
A. Select ‘Other Academic’ employee type.
B. Enter employee’s SSN or LSU ID.
C. Enter effective date of the increase (MM/DD/YYYY).
D. Choose one of the following for the Transaction type:
1. Salary Increase/Expansion or Upgrade of Position (USEU)
2. Salary Increase/Equity Adjustment (USEA)
3. Salary Increase/Unclassified or Academic Position (USUP)
4. Salary Adjustment (USAJ)
5. Salary Increase / Level Adjustment (XSLA)
E. Click ‘Change’.
A. Although an error message is not received, the ‘Position
Salary –Annual’ field should be updated to the new salary.
B. Click ‘Change’.
C. ‘Update Successful’ should appear in top left portion of
screen and status of transaction should change to INC
(incomplete).
NOTE: Per PM-23, the user has the ability to extend the
appointment up to one year from the effective date of the form.
5. ‘Acct’ tab
(Screen Shot 6-8)
A. Click on ‘Acct’ tab.
B. Update the account detail to reflect new salary. If the
increase is being made to the account(s) listed, click the
purple acct code(s) to update. If adding a new acct code,

Other Academic Salary Increase Processing Steps
complete Account Detail fields.
C. A Source of Funds (SOF) entry is required if adding or
changing state funds.
1. Under Budget Source of Funding section, select Seq
(sequence) 01.
2. Budget Source of Funding for Detail for Seq: 01 – enter
the required amount (must be the same entry (including
any negative sign) as what is shown next to Seq 01).
3. Then, complete either the Account Number and Object
Code (and sub object code, if applicable) OR Project
Number OR Position Number OR Other Fund.
4. Then Click ‘Add’; the status of the transaction will read
INC (incomplete). Even though the information is
entered correctly, you will receive a message that reads
“Balance Unsuccessful – Missing Required Documents or
Information” given that the form still needs to be
balanced and certain documents still need to be
attached.
NOTE: Status will remain INC (incomplete) until attachment
requirements are met.
6. Complete ‘Attach’ tab
(Screen Shot 9-11)
8. Complete ‘Action’ button
(Screen Shot 12-13)
A. Click on ‘Attach’ tab.
B. Forms that are required are denoted by the red asterisk (*).
C. Documents that are required and attached under the Attach
Tab are:
1. SL: Salary Justification – can be in a memo format and
should include the reason for the amount of the
increase.
2. FD: Full Job Description – required for USEU and XSLA
transactions. This form will already be attached because
it is pulled from the previous position form. You will
have to attach the revised/updated job description.
NOTE: DO NOT delete the old job description; this
document will be used to review changes.
D. As you attach documents, an ‘A’ (attached) will appear
signifying that the requirement has been met. Status will
change to BAL once document requirements are met.
E. Additional items listed under ‘Required Documents’ (e.g.
‘Fund Route to Budget is Required’ or ‘SOF is required’) are
simply messages to HRM or B&P and do not require any
action by the department.
The Action button is the circled ‘A’ to the right of the tabs (below and
to the right of the Directory tab).
A. Form Remarks – Any comments regarding the form can be
made here (e.g. any special provisions to the salary increase,
visa or grant statements, etc.). Click ‘Add’ to post remarks.

Other Academic Salary Increase Processing Steps
B. Form Log – Date and time stamps of all changes and updates
to forms can be located here.
C. Control Dates – Used to capture all types of control dates
(e.g. fund end date). Any dates entered on the Header tab
will carry over with the appropriate Date Type. NOTE: Other
Academic employees MUST have a Contract/Term End Date.
1. Review current dates for accuracy.
2. Add any additional dates that may be needed.
9. Complete ‘Approve’ tab
(Screen Shot 14-16)
A. Update Reviewer List – Select from the drop down Release
Authority box or search for Reviewer by Paws ID.
B. Add all necessary Reviewers. This should include each
department and/or college for each account code on form.
Per PM-69, salary actions that are subject to additional review
are as follows (NOTE: All approvals beyond Dean/Director
will be added and routed by HRM):
1. Salary increases of 15% or less require Chancellor
approval.
2. Salary increases more than 15% require President
approval.
3. Any Executive staff requires President approval no matter
the amount.
4. Salary that exceeds the midpoint requires Chancellor
approval.
5. Salary that exceeds the maximum of the salary ranges
requires President approval.
6. If total annual compensation from all funding sources is
more than $125,000, Board approval is required.
7. If total annual compensation from all funding sources is
more than $100,000, President approval is required.
NOTE: As stated in PM-69, the provisions of the above within
salary adjustments shall not apply when the compensation
funding from non-state sources exceeds 80% of total
compensation.
There are two routing options available to obtain approval:
• Sequential: the ability to route to multiple reviewers in a
sequential order.
• Simultaneous or “spray” routing: All approvers receive the
notification to approval at the same time.
C. Select a routing option:
1. Sequential
a. Select from the Release Authority drop down menu,
enter the Paws ID, or use the Look Up feature. After
entering this information, assign a Sequential Number

Other Academic Salary Increase Processing Steps
to each and click Add.
b. After all reviewers have been added, click ‘Set
Sequential Reviewers.’ This is not the final step; it
merely prepares or ‘sets’ your form for routing. Note
that HRS has automatically noted the approval of the
HRSAUTH that initiated the form AND indicated that
person as the final approver. This means that the form
will NOT be automatically released and will require a
manual release to RHRS.
c. The Route button can now be clicked.
NOTE: After routing, if any changes are made to the form or if
any reviewers/approvers are added or removed, you will need to
‘Re-Set Department Route’. This reset will afford all reviewers /
approvers the opportunity to view those changes and will allow
compliance with basic audit practices.
2. Simultaneous or “spray”
a. Select from the Release Authority drop down menu,
enter the Paws ID, or use the Look Up feature.
b. Update Reviewer List – Select from the Release
Authority drop down menu, enter the Paws ID, or use
the Look Up feature.
D. Select release option:
1. Automatic: Once all approvers have responded, the form
will automatically be released to HRM.
2. Manual: Once all approvers have responded, the
HRSAUTH initiating the form will be required to depress
the “Release to HR” button. This option is chosen when
the HRSAUTH desires to view the form prior to HR
release. Note: the form will remain in its current status if
not manually released. Therefore, it is recommended
that the HRSAUTH add themselves as final reviewers so
that they will be prompted when all other approvals have
been received.
E. Once all required Reviewers are added, you will see the Route
Button. Click ‘Route’ to complete this process.
F. Status will change to ‘RAPR’ status – Dept Routed.
G. After all approvals have been received, the status will change
to ‘RAPP’ – Dept Route Approved.
a. If the automatic release was chosen, the form’s status
will automatically be released to HR.
b. If the manual release option was chosen, the form can
now be released to HR.
H. Once released, the status will change to ‘RHRS’ – Released to
HR or ‘RHRW’ – Released to HR/Waiting. The reference to
‘Waiting’ denotes that there are outstanding forms that need
to be completed, usually by the employee.

Other Academic Salary Increase Processing Steps
NOTES:
Prior to being released to HR, if the form needs to be deleted for any reason, click the ‘Incomplete’
button under the ‘Approve’ tab, which will change the status to ‘Incomplete’. The ‘Delete’ button will
appear; click the ‘Delete’ button and then confirm your action by clicking ‘Confirm Delete‘. This will
delete the form completely.
After the form is released to HR, it will be assigned to a Compensation Analyst. The analyst will add their
name to the HRS Contact field on the Header tab. This individual may be contacted with any questions
regarding the form.
NOTES