Plan Worldwide Annual Review and Combined Financial ...

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Lydie Boka-Mene - Lydie is the manager of StrategiCo., which specialises in risk analysis in Africa and has over 20 years professional experience in financial analysis, project finance and development aid programme design, implementation and management in Africa, part of the Middle East and Europe. Previous employers include the United States Agency for International Development (USAID), the International Finance Corporation, and the African Development Bank. Her background is in international economics and finance. She was born in Côte d’Ivoire, West Africa and graduated in Austria. Martin Hoyos - Martin began his career with KPMG in Munich. He worked as an audit partner of KPMG Austria and Germany; for 2 years he was the regional CEO of KMPG in the EMA region. After retiring from KPMG in September 2007 he joined the boards of two family-owned businesses as a non-executive director and is a member of the supervisory boards of KPMG in Germany as well as two listed companies in Holland and Germany. Joshua Liswood - Joshua is currently Partner at Miller Thomson LLP. His practice has been dedicated to the health field as counsel and in an advisory capacity. Notably, Joshua has a number of major publications and articles related to the above. Joshua is currently Vice Chair at Plan International Canada. Reema Nanavaty - Reema has worked intensively for over 25 years on Women’s economic empowerment and children’s rights. She is a member of several key committees at an international, national and state level and has significantly contributed to policy changes. Reema is an Executive Director at the Self Employed Women’s Association (SEWA) coordinating the Economic and Rural Development efforts of the organisation and overseeing the organising of women, girls and children in Afghanistan, Sri Lanka, Nepal and Pakistan, to support their livelihood security. She is a specialist on women’s economic security, trade integration and the economic rehabilitation of women and children in riots, conflicts and disasters. Anne Skipper - Anne has more than 25 years experience as a company director in the not-for-profit government and private sector. Anne is a corporate governance specialist and is currently a facilitator with the Australian Institute of Company Directors in Australia and internationally. She is currently Chair of Plan International Australia and a director of Plan International Hong Kong. Reema Nanavaty was appointed to act as director on 18 November 2011. In accordance with the By-laws, Paul Arlman and Ezra Mbogori retired on 19 November 2011 and on the same date Ellen Løj was appointed as Chair of the International Board and Members’ Assembly. The average number of board directors during the year was 11. 5. Management team In addition to the International Board, key management in Plan includes the Senior Management of the International Organisation (PI Inc) and the National Directors of the NOs. Members of these groups at 30 June 2012 are listed below: International Senior Management National Directors Director Role Director Nigel Chapman Chief Executive Officer Ian Wishart Tjipke Bergsma Deputy Chief Executive Officer Dirk van Maele Mark Banbury Chief Information Officer and Acting Director Rosemary McCarney of Marketing and Communications Gabriela Bucher Tara Camm General Counsel and Company Secretary Gwen Wisti Harriet Dodd Director of People and Culture Riitta Weiste Ann Firth Chief Operating Officer and Director of Finance Alain Caudrelier-Bénac Gary Mitchell Director of Global Assurance Maike Röttger Roger Yates Director of Disaster Risk Management James Murray Roland Angerer Americas Regional Director Bhagyashri Dengle Adama Coulibaly West Africa Regional Director David Dalton Gezahegn Kebede East and Southern Africa Regional Director Gabriel Kazuo Tsurumi Mark Pierce Asia Regional Director Sang-Joo Lee Monique van’t Hek Helen Bjørnøy Concha López Anna Hägg-Sjöquist Andreas Herbst Marie Staunton Tessie San Martin Plan Italy is a fundraising office of PI Inc and Tiziana Fattori was appointed National Director on 1 July 2012. National Organisation Australia Belgium Canada Colombia Denmark Finland France Germany Hong Kong India Ireland Japan Korea Netherlands Norway Spain Sweden Switzerland United Kingdom United States The average number of members of key management during the year was 34, in addition to the 11 members of the International Board. 4
6. Statement on internal control The International Board of PI Inc and the Boards of the National Organisations are accountable for the internal controls within the entities which they govern. Management of the organisations are responsible for maintaining a sound system of internal control, including risk management that supports the achievement of Plan’s mission and objectives, safeguards the donations received and assets and resources, including staff. The controls over financial reporting include policies and procedures relating to the maintenance of records, authorisation of transactions and reporting standards. Control processes provide for the prevention or timely detection of unauthorised transactions that could have a material effect on the financial statements. These include a Global Assurance function which reports directly to the Financial Audit Committee of the International Board and conducts audits of financial and other operating areas within PI Inc and where requested by National Organisations. Global Assurance completed 48 audits during 2012 covering either financial or other operational functions within PI Inc, as well as 13 follow up visits to test the effectiveness of controls implemented following an initial audit. A new audit approach using a COSO framework has also been trialled during the year and 2 audits have been carried out using this holistic approach. The audits completed during the year indicate that there is a reasonable level of control across the activities reviewed. Plan’s intent is to raise the standard of its internal controls and accordingly will apply operational procedures and standards more consistently and strengthen monitoring and reporting. The implementation of an integrated financial, grants and projects tracking system scheduled to begin in the year to 30 June 2012, will now commence in 2013. 7. Risk management The International Board has overall responsibility for PI Inc’s system of risk management. The system is designed to identify key risks and provide assurance that these risks are fully understood and managed and is in accordance with ISO 31000. It is supported by a risk management policy and strategy which are communicated throughout the organisation. The International Board has delegated the responsibility for reviewing the effectiveness of this system and monitoring the management of significant risks to its Financial Audit Committee. Each NO is responsible for ensuring that it has policies for identifying, monitoring and managing its own risks. Plan is affected by a number of risks and uncertainties, not all of which are in its control, but which impact on the delivery of its objectives. A global risk register is maintained by management, which seeks to capture the most significant risks facing the organisation, the senior management owner responsible for monitoring and evaluating the risk and the mitigation strategies. A formal review of the global risk register is undertaken by the Financial Audit Committee on a quarterly basis. The principal risks identified on the risk register and actively managed during 2012 included risks inherent in the nature and geography of Plan’s operations: risks to the security of staff and operations and of a child protection incident or fraud occurring. The other key operational and strategic risks managed during the year related to Plan’s business operating model. This was reviewed during the year and recommendations made by management and accepted by the Members’ Assembly, which are designed to address these risks in 2013 and 2014. Economic pressures in the Eurozone have the potential to have a major impact on Plan’s income sources and on the security of funds deposited with banks. Developments have been monitored during the year and steps taken to mitigate these risks. Plan International Worldwide Combined Financial Statements for the year ended 30 June 2012 5
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