Page 1 BOARD OF DIRECTORS MEETING MINUTES Sunday July ...

BOARD OF DIRECTORS
MEETING MINUTES
Sunday July 29 th , 2012 7:30pm ET
Present:
Board Members: Robert (Bob) Diewold (President), Ed Evelly (Vice President), Glen Mehus (Director),
Laura Garrett (Director), David Wilkin (Director), Keith Kendal (Director), Chrystian Gauvin (Director)
Also Attending: Nancy Black (Executive Director), Bette El-­‐Hawary (Executive Assistant), Robyn
Ouimet (Internal Relations)
Absent with Regrets: Jennifer Power-­‐Hawrylak (Secretary)
1. Call to Order
The Chair (Bob Diewold) called the meeting to order at 7:33pm ET.
2. Board Operations
a. Approval of July 29 th Agenda
Motion B12:07:01 (Mehus/Garrett) to approve the Agenda as circulated. Carried.
b. Review/approval of June 3 rd , 2012 MSC Board of Directors Meeting Minutes
Motion B12:07:02 (Evelly/Mehus) to approve the Minutes of the June 3 rd , 2012 meeting as circulated.
Carried.
Tabled items:
Motion B12:06:05 (Garrett/Power-­‐Hawrylak) to approve the Internal Relations Manager Report as
presented. Carried.
Motion B12:06:06 (Power-­‐Hawrylak) to adjourn the meeting at 9:38pm ET. Carried.
c. Business arising from Minutes
→ MSC Election of Officers-
Ed Evelly took over as the Chair of the Meeting:
o Call for Nominations for the President: Laura Garrett nominated Bob Diewold, Bob
Diewold accepted. Ed called for nominations a second and third time, there were no
others. Bob Diewold was named as the President of MSC.
Bob Diewold took over as the Chair of the Meeting.
o Call for Nominations for the Vice President: Glen Mehus nominated Ed Evelly, Ed
accepted. Laura Garrett nominated Dave Wilkin, Dave accepted. Bob called for
nominations a second and third time. No other nominations for the position of Vice
President. Each nominee said a few words; a vote took place. There were three votes
for Ed. Ed Evelly was named as the Vice President of MSC.
o Call for Nominations of the Treasurer: Ed Evelly nominated Keith Kendal, Keith
accepted. Bob accepted. Bob called for nominations a second and third time, there
were no others. Keith Kendal has been named as the Treasurer of MSC.
o Calls for Nominations of the position of Secretary were tabled for the September.

→ Face-to-Face/AGM Date: Covered under item 4b
d. Correspondence
→ No items were received that are not already on the Agenda for discussion.
e. Chair Report-­‐ Bob Diewold
→ Circulated in advance (Bob Diewold)
→ Bob now sits on the Provincial Council of Presidents with Swimming Canada
Motion B12:07:03 (Garrett/ Wilkin) to approve the Chair’s Report as circulated. Carried
3. Management Reports
a. Executive Directors Report-­‐ Nancy Black
→ MSC Face-to-Face Meetings will take place in Winnipeg from October 18-21 st , 2012.
o There are four PMO’s that would need to be invited and have their costs covered, the
others will already be at the meetings.
o Nancy will circulate a summary of the event to the Board.
→ Report Circulated in advance (Nancy Black)
o Letter regarding the MSC Registration Fee increase was circulated to the membership.
Keith reviewed the process in BC; their Province did not offset the fee increase 100% to
their members. Robyn has compiled a Provincial snapshot outlining the statistics by
Province; this will be circulated.
o Nationals Survey- circulated, everyone should review the feedback. Nancy will be
meeting with the Nationals Committee to discuss the feedback.
o MSC National Open Water Championships will take place on August 11 th ; comment on
the timing of Nationals- forward comments to the Nationals Committee.
o 2014 FINA World’s-
§ What are the goals of MSC? It is important for MSC to have a role at the
organizing committee table, which we now have. What is a measurable goal?
Increase in membership; increased marketing/sponsorship opportunities;
Alumni event to increase media awareness (bring back the 1980 Olympic
Team). Action: Add to the Agenda for the Face-to-Face meetings.
o What is MSC’s role with Fina World’s when it is hosted outside of Canada?
§ Ed Evelly: Other large Federations have a presence on site; this could be their
President or Executive Director, etc. Noted that the current format of FINA
World’s will only remain for 2014 and then a new format will take place, starting
in 2016 in Russia, Masters will be included in the World Aquatic
Championships.
o Zoomer Show- Booth will be in four locations across Canada and is targeted at adults;
MSC will be in attendance at the Toronto location October 27-28 th .
o Coach Education- This will move forward this year in partnership with SNC.
Motion B12:07:04 (Wilkin/Gauvin) to approve the Executive Director Report as presented. Carried.
b. Internal Relations Manager Report-­‐ Robyn Ouimet
→ Circulated in advance (Robyn Ouimet)
→ Social media is growing by about 20% a week
→ MSC will be distributing a newsletter to Clubs and Province on Monday July 30 th
→ Club Excellence- MSC is in the process of signing an agreement with the CCES who operates
the Club Excellence program (multi-sport)

→ Sports Day in Canada is taking place at the end of September; MSC would like all of the Clubs
to get involved. MSC applied for a grant of $2,500 to assist with Club recruiting, funding
application to be determined still.
→ Communication Plan being developed for MSC by Robyn.
Motion B12:07:05 (Kendal/Wilkin) to approve the Internal Relations Manager Report as presented.
Tabled.
c. Financial Report – Keith Kendal
→ Circulated in advance (Keith Kendal)
→ Keith reviewed the cash books page by page
→ Draft Budget was circulated and reviewed by Keith
→ Review of MSC Charitable Status- pros/cons- tabled to another meeting
4. Board Governance
a. By-Laws
Bob Diewold reviewed the process and gave a summary of the feedback received. The main
concern with the proposed By-Laws is the voting delegates. There were 20 responses to the
survey that were circulated, the message was clear that the Clubs/Provincial members should be
the voting members. The Committee is recommending two voting classes: Swimmers/Clubs and
Province. The other concern was the proportion of votes; the consensus of the Board was to use
multiples of 50 members.
Clubs only: 3 in favor
Clubs + 1 vote per province: 2 in favor
Bob will follow up with the other members of the Board who were not present.
5. Review of Current MSC Committees
Tabled to next meeting
6. MSC Committees Reports
None
7. World’s Update- Ed Evelly, FINA Rep.
Tabled to next meeting
8. Super Teams-
Discussion took place. The Nationals Committee brought forward a recommendation to the
MSC Board. This topic will be tabled to the next meeting. Ad-hoc Committee members: Ed
Evelly, Keith Kendal, Dave Wilkin, Nancy Black, Chrystian Gauvin, Robyn Ouimet.
9. Next Meeting
September 9 th , 2012 7:30pm ET
10. Adjournment
Motion B12:07:06 (Wilkin) to adjourn the meeting at 10:10pm ET.
Jennifer Power-Hawrylak
Secretary.