BOARD OF DIRECTORS MEETING MINUTES

BOARD OF DIRECTORS
MEETING MINUTES
Sunday March 24 th , 2013 7:30pm ET
Present:
Board Members: Robert (Bob) Diewold (President), Keith Kendal (Director), Lindsay Patten (CoP), David Wilkin
(Director), Ed Evelly (Vice President), Bob Groff (CoP), Glen Mehus (Director)
Also Attending: Nancy Black (Executive Director), Bette El-­‐Hawary (Executive Assistant)
Regrets: Chrystian Gauvin (Director), Laura Garrett (Director), Jennifer Power-­‐Hawrylak (Secretary)
1. Call to Order
The Chair (Bob Diewold) called the meeting to order at 7:34pm ET. We will be trying the Consent Agenda
format of running tonight’s Board meeting as introduced by Lindsay Patten.
2. Consent Agenda
Motion B13:03:01 (Kendal/Groff) to approve the Consent Agenda. Carried.
a. Review/approval of February 17 th , 2013 MSC Board of Directors Meeting Minutes
b. Correspondence
→ None
c. Board Chair Report
→ Circulated in advance (Bob Diewold)
d. Executive Directors Report
→ Circulated in advance (Nancy Black)
e. Director of Communications and Services Report
→ Circulated in advance (Robyn Ouimet)
f. Committee Reports
i. Finance Report
→ Circulated in advance (Keith Kendal)
ii.
Governance Report
3. Discussion Topics from Consent Agenda-­‐
a. Executive Director Report
→ Legal Case Update-­‐ Circulated via email; Nancy reported that the timelines were extended by an
additional six days. The complainant has received the response from MSC, but has not responded
yet.
→ Strategic Plan-­‐ Quarterly updates will be given by the Executive Director on the Strategic Plan (the
second month after the quarter)

. Finance Report
→ Quarterly updates will be given (the second month after the quarter).
→ 2013-­‐14 MSC Membership Fees-­‐ the fee increase was included in the budget; it is based on the
same expenses as the 2012-­‐13 fiscal year. Discussion on the value/benefits to membership and the
timelines for approval of fee increases.
Motion B13:03:02 (Wilkin/Groff) to approve a membership fee increase in September 2013 of
$3.00 1 opposed; 1 abstain; 3 in favor. Carried.
→ 2013-­‐14 MSC Budget-­‐ Will be discussed on the next call.
c. Governance
→ New Bylaws-­‐ Lindsay circulated a copy to the Board; there was discussion electronically.
Motion B13:03:03 (Patten/Groff) to approve the By-­‐Laws as circulated for approval by the
Membership at the General Meeting. Carried.
→ 2013 MSC AGM & Special Members Meeting-­‐ Date/Location and Administrative timelines
o AGM #1-­‐ scheduled to take place on May 17 th , 2013 in Nepean during Nationals. This will
include a Town Hall style meeting to allow the members to ask questions, etc.
o AGM #2 will take place in the Fall and will coincide with the face-­‐to-­‐face meetings. This
meeting will happen after the audited financial statements are received (year end June
31 st , 2013) but before December 31 st , 2013.
o MSC Board members attending the May 17 th AGM: Lindsay (maybe); Glen (no); Keith (no);
Dave (yes); Ed (no); Chrystian (unsure); Bob doesn’t think that Jennifer or Laura will be
there.
4. New Business
a. Face-­‐to-­‐Face Meetings-­‐ Timelines; no date set yet (above); tentatively October 28 th weekend. Nancy
and staff will look into some cost effective locations.
5. Next Meeting
→ April 14 th , 2013 7:30pm ET
6. Adjournment
Motion B13:03:04 (Wilkin) to adjourn