BOARD OF DIRECTORS MEETING MINUTES
BOARD OF DIRECTORS MEETING MINUTES
BOARD OF DIRECTORS MEETING MINUTES
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Report Circulated in advance (Nancy Black) <br />
-‐ Comments/Discussion on the Zoomer Report that was circulated <br />
MSC Strategic Plan Rollout <br />
-‐ PMO Development is improving, thanks to everyone for participating in the Survey that was <br />
conducted. Further discussion will take place at the February Board Meeting. <br />
-‐The Financial side still needs some updating, thanks to Keith Kendal for his work on the financial <br />
management and input on the strategic plan. <br />
-‐Nancy thanked Dave Wilkin, Robyn Ouimet, Susan Hall (Ottawa volunteer) and former Executive Director <br />
Lindsay Patten for their incredible support in the process of the Strategic Plan development. Thanks as well <br />
to all Board members for input and direction. Next steps are for Board members to correspond, if needed, <br />
with Nancy for input on plan prior to the January Board meeting. <br />
-‐Coach development pilot will be ready in March. <br />
Motion B12:12:03 (Wilkin/Evelly) to approve the Executive Director Report as presented. Carried. <br />
b. Internal Relations Manager Report-‐ Robyn Ouimet <br />
Circulated in advance (Robyn Ouimet) <br />
→ Robyn highlighted some key areas within her report. The video was forwarded to all Board Members, <br />
PSO’s, and PMO’s on Friday. Ed showed the video while he was in Russia and it was well received. <br />
Motion B12:12:04 (Garrett/Groff) to approve the Internal Relations Manager Report as presented. Carried. <br />
c. Financial Report – Keith Kendal <br />
Circulated in advance (Keith Kendal) <br />
Motion B12:12:05 (Garrett/Gauvin) to approve the Financial Report as presented. Carried. <br />
4. Board Governance <br />
a. Board Roles and Responsibilities-‐ the MSC Board is a governance board, the staff handles the <br />
operations. Committee Terms of Reference outline whom the various committees report to; in some <br />
cases Committees are to report to the ED, however they are reporting to the Board. Discussion on <br />
some of the current Committees that should go to the ED for review/approval. It was agreed that item <br />
5 (Nationals Committee) be deferred until the ED has reviewed the report/recommendations. The <br />
Governance Committee will be re-‐convened with the following members: Lindsay Patten (Chair), Nancy <br />
Black, Dave Wilkin, Bob Diewold (Ex-‐Officio). <br />
Motion B12:12:06 (Garrett/Wilkin) to approve the Governance Committee members as presented. Carried. <br />
b. 2012 MSC Face-‐to-‐Face Meeting Follow-‐Up-‐ Nancy will work with SNC to see how MSC will move <br />
forward with future joint face-‐to-‐face meetings. Feedback from the Winnipeg meetings has been <br />
positive. <br />
c. Amended MSC By-‐Laws-‐ the by-‐laws will move forward in a two-‐step process. The first step is approval <br />
of the draft bylaws that were circulated in preparation for this meeting. Changes include changes to <br />
the voting classes and removal of the CoP concept. Once the Board endorses these by-‐laws they will <br />
go forward to the membership for approval at a Special Meeting or Annual General Meeting in the <br />
Spring of 2013. These by-‐laws would be submitted to Corporations Canada for approval, once <br />
approved the Bylaws will be further amended to conform to the new NFP Act (Step 2). These will be
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