World YWCA GUIDE TO STARTING A YWCA

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YWCA Organization Structure Within the World YWCA movement there are many different patterns of structural organization, but the following is the most common pattern. Members Executive Committee including Officers* and led by Officers Membership Constitution Programme Finance Personnel Sub-Committee Sub-Committee Sub-Committee Sub-Committee Sub-Committee * Officers: Chairperson/President, Vice-Chairpersons/VicePresidents, Treasurer and General Secretary (ex officio). Sub-committees are important working groups in a YWCA. Each sub-committee (sometimes called standing committees) should meet regularly to study and make recommendations to the Executive Committee. Therefore it is important that the committees meet before the Executive meeting. The subcommittees make recommendations to the Executive Committee but cannot make policy-decisions. The chairperson of each committee should be a member of the Executive Comxnittee. The average size of the committee is generally 5-10 members, although the number and size of sub-committees varies with the size of the association and the nature of the work to be done. Note: The specific names and titles of committees, boards and leadership may vary in different national associations. Role of a YWCA President • Is the volunteer leader elected by the membership. • Presides at all membership meetings and at all meetings of the Executive Committee. • Makes appointments of sub-committee chairpersons and sometimes sub-committee members (in consultation with chairpersons and the Board). • Is an ex-officio member of all sub-committees, with voting privilege determined in the Constitution and/or Bye-Law. • Is a legal signatory for all documents • Interprets the YWCA to the community and seeks to ensure that the association assumes its role as a community organization. • Ensures that fundraising and community planning bodies understand the work and mission of the YWCA, so that the YWCA will have the support required to function effectively. • Works closely with the General Secretary. They share the responsibility for the overall work and Page 7 of 15
welfare of the association, although each carries direct responsibility for the functions related to her particular position. Role of a YWCA General Secretary • Coordinates the work of the association, and sees that decisions are carried out and policies adhered to. • Works with the President to see that good policies are established for the development of the association, and that the total programme of the association reflects the purpose of the YWCA. She uses her management skills in initiating and setting in motion a work-plan adopted by the Executive Committee by which the policies and programme of the association are established and carried out. • She is the employee of the Executive Committee responsible to it through the President. • Carries responsibility of Executive Secretary to the Executive Committee. • Participates without vote in all meetings of the Executive Committee and sub-committees, except when matters involving her employment are under consideration. • Sees that the Executive Committee and sub-committees are aware of developments in the programme of the total YWCA and that matters essential to the operation and effective functioning of the association are brought to the Executive Committee for decision. • Serves as head of staff and assigns, supervises and evaluates the work of all staff members. In most associations, the Executive Committee delegates the employment of staff to the General Secretary, within the guidelines established by the Executive Committee. • Is usually a legal signatory for the association. The President and General Secretary Together • Consult on carrying out decisions of the Executive Committee. • Prepare agendas for Executive meetings and ensure that each sub-committee has a job description. • Make plans for leadership development. • Maintain open channels of communications. • Assure participation as an integral part of the national and world movement. • See that the YWCA is maintained as an autonomous women’s movement, following the principles established by the national and World YWCA’s Constitutions. Page 8 of 15
Page 1 and 2: GUIDE TO STARTING A YWCA World YWCA
Page 3 and 4: FOREWORD This Guide to Starting a Y
Page 5 and 6: important responsibilities. A volun
Page 7: The First Eleven Steps in Forming a
Page 11 and 12: GUIDELINES FOR DRAWING UP A NATIONA
Page 13 and 14: GUIDELINES FOR PROGRAMME DEVELOPMEN
Page 15 and 16: SAMPLE PROPOSAL FORMAT Section Titl

World YWCA GUIDE TO STARTING A YWCA

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