Auditor General's Report on the Public Accounts of Montserrat 2004

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DIAGRAM 3 RECURRENT EXPENDITURE 2003 - 2004 EC$(M) 20.00 18.00 16.00 14.00 12.00 10.00 8.00 6.00 4.00 2.00 - 2003 2004 CFS ADMIN POLICE EOC CMO MOF MOA MCW EDUC HEALTH OTHERS 49. Analyzing expenditure by type, it was noted that the major categories were Personal Emoluments, Pension and Gratuities, Goods and Services, Transfers and Subsidies, and Other Expenditure. Personal Emoluments (that is salaries and wages of staff) amounted to $25,896,979, representing 30% of total recurrent expenditure for the year. 50. $12,135,223 was spent for Pensions and Gratuities. This represents 13% of expenditure for the year. 51. Expenditure for Goods and Services amounted to $12,890,229 representing 14% of total expenditure for the fiscal year. 52. Total expenditure incurred for Transfers and Subsidies amounted to $21,675,312 representing 24% of recurrent expenditure for 2004. 53. Expenditure incurred under the Other Expenditure sub-grouping amounted to $13,747,665 representing 15% of total recurrent expenditure for the fiscal year. 54. Social Services and Debt Servicing complete the expenditure categories. Expenditure for Social Services amounted to $3,044,797 being 3% of total expenditure. An analysis of expenditure on Debt Servicing is reported elsewhere in this report. 14
55. The graph below highlights expenditure by cost categories and gives relative percentages used per cost category. DIAGRAM 4 2004 RECURRENT EXPENDITURE BY COST CATEGORIES OTHER EXPENDITURE 15% SOCIAL SERVICES 3% DEBT 1% PERSONAL EMOLUMENTS 30% TRANSFERS & SUBSIDIES 24% GOODS & SERVICES 14% PENSION & GRATUITIES 13% 2.3.7 Expenditure Control 56. Warrants. Five (5) Virement Warrants were approved by the Ministry of Finance to allow ministries and departments to transfer funds from one subhead to another. As mentioned earlier one (1) Supplementary Estimates was also issued. 57. Reconciliation Statements. Some managers and supervisors continue to disregard the importance of performing regular reconciliations of their accounts despite repeated reminders. In some cases, it appears as if regular supervision and monitoring is not being done in a timely manner. This has resulted in a number of sub-heads being overspent. 58. It is important for Accounting Officers to make a member of their staff responsible for ensuring that reconciliations are done in a timely manner. Supervision and monitoring of this internal control activity is of paramount importance if Accounting Officers want to avoid being surcharged. 59. Over-expenditure. A review of the Annual Abstract of Receipts and Payments revealed that the over-expenditures resulted in the Consolidated Fund Services and the Ministry of Communication and Works total allocations being over-spent by $935,987 and $811,143 respectively. Further analysis of the Statement of Votes in Excess for the fiscal year 15
Page 1 and 2: REPORT OF THE AUDITOR GENERAL ON TH
Page 3 and 4: TABLE OF CONTENTS ABBREVIATIONS USE
Page 5 and 6: REPORT OF THE AUDITOR GENERAL ON TH
Page 7 and 8: Description Amount (EC$) Consolidat
Page 9 and 10: CHAPTER 1 1.0 INTRODUCTION 1.1 <str
Page 11 and 12: 1.4 Purpose of Audit Office 6. The
Page 13 and 14: 13. The first draft of the 2004 Ann
Page 15 and 16: 2.2 Movement of Assets and Liabilit
Page 17 and 18: of realism of the budget and the ex
Page 19 and 20: 38. Table 3 below provides a compar
Page 21: 43. The Inland Revenue and the Cust
Page 25 and 26: Emergency Department 168,587 Legal
Page 27 and 28: 2.5 DEVELOPMENT FUND 2.5.1 Statemen
Page 29 and 30: to be done to ensure that all accou
Page 31 and 32: that GOM should have been making co
Page 33 and 34: 3.1.4 Recruitment Process and Appoi
Page 35 and 36: 110. We therefore reiterate that it
Page 37 and 38: deposited or overpaid. Most of this
Page 39 and 40: Location Amount Outstanding 2004 EC
Page 41 and 42: areas. Management should therefore
Page 43 and 44: 3.13 PUBLIC LIBRARY 3.13.1 Trust Fu
Page 45 and 46: 4.7 Montserrat Electricity Services
Page 47 and 48: CHAPTER 5 5.0 THE OFFICE OF THE AUD
Page 49 and 50: Revenue 175. The positive variance
Page 51 and 52: Working Paper Preparation Systems-b
Page 53 and 54: ACKNOWLEDGEMENT AND APPRECIATION Th
Page 55 and 56: Montserrat, and the sums expended h
Page 57 and 58: APPENDIX 1 GOVERNMENT OF MONTSERRAT
Page 59 and 60: CONSOLIDATED REVENUE FUND - 2004 An
Page 61 and 62: GOVERNMENT OF MONTSERRAT DEVELOPMEN
Page 63 and 64: CASHFLOW STATEMENT 2004 (with compa
Page 65 and 66: F. Expenditure Expenditure for Gove
Page 67 and 68: 10. Advances to Other Government Ad
Page 69 and 70: APPENDIX 2 NO. 07 OF 2001 AUDIT ACT
Page 71 and 72: "Public Body" for the purposes of t
Page 73 and 74:
Auditor General in
Page 75 and 76:
(g) adequate regulations, direction
Page 77 and 78:
audit or any duties incompatible wi
Page 79 and 80:
the provisions of section 10 (1)(d)
Page 81 and 82:
Government together with any reserv
Page 83:
APPENDIX 3 OFFICE OF THE AUDITOR GE
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Auditor General's Report on the Public Accounts of Montserrat 2004

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