BOARD MEMBERS PRESENT AFFILIATION Jackie Martin ... - sipe

SCHOOLS OF SAN LUIS OBISPO COUNTY
SCHOOLS INSURANCE PROGRAM FOR EMPLOYEES
BOARD MEETING MINUTES
APRIL 24, 2009
BOARD MEMBERS PRESENT
Jackie Martin
Sharon Henslin
Christin Newlon
Mary Stark
Gary Hoskins
Thomas Apkarian
Sherrie Castellanos
Annie Lachance
Aaron Asplund
BOARD MEMBERS ABSENT
George Erdelyi
Annette Loria
Russell Miller
OTHERS PRESENT:
Lynn Cavalcanti, Branch Manager
Cheryl Lunsford, Administrative Assistant
Garth Maijala, Industrial Hygiene Coordinator
Mike McGuire, Executive Director
Karen Paparella, SIPE Fiscal Agent
AFFILIATION
Atascadero Unified School District
Coast Unified School District
County Office of Education
Lucia Mar Unified School District
Paso Robles Joint Unified School District
Pleasant Valley Joint Unified School District
San Miguel Joint Unified School District
Shandon Joint Unified School District
Templeton Unified School District
AFFILIATION
Cayucos Elementary School District
Cuesta College
San Luis Coastal Unified School District
AFFILIATION
Bragg & Associates
Schools Insurance Program for Employees
Schools Insurance Program for Employees
Schools Insurance Program for Employees
County Office of Education
1. CALL TO ORDER - Pursuant to notice duly given and posted, a meeting of the SIPE Board of Directors
was called to order by SIPE Board President Sharon Henslin at 8:46 a.m., April 24, 2009, at the Schools Insurance
Program for Employees office, Atascadero, CA.
2. COMMENTS FROM THE PUBLIC ON ITEMS NOT ON THE AGENDA – There were none.
3. BRAGG & ASSOCIATES WORKERS’ COMPENSATION ADMINISTRATION –Branch Manager
Lynn Cavalcanti reported that as of March 31, 2009, there were 21 new claims, 18 claims closed, 105 future medical
claims, 127 indemnity claims, and 29 medical only claims. She reported that Bragg provided a five-year workers’
compensation claims summary at the countywide workshop in March 2009. She reported that as of June 30, 2008,
temporary disability and claim expenses had decreased during last five years. She stated that she estimates that
temporary disability will remain the same as last year. She reported that before 2004, an open indemnity claim took
about four years to settle and that indemnity claims are now taking a little over a year to settle. She reported that simple
medical only files were taking over a year and now are closing within months. She complemented the districts for
reporting the claims on time and stated that the internal process at the district level has greatly improved. She reported
that the recent file review revealed that some districts need clarification regarding what to pay within the first 60 days
of a workers’ compensation claim under the Education Code. She reported that she would bring information regarding
declination of medical treatment to the next meeting. She requested to schedule the workers’ compensation training
for clerks in August 2009.
4. APPROVE SECOND INTERIM FINANCIAL REPORT FY 2008-2009 – The Board approved the FY
Second Interim Financial report FY 2008-2009. (Martin/Hoskins) (9/0).
5. APPROVE FEBRUARY 27, 2009, MEETING MINUTES – The Board approved the February 27, 2009,
meeting minutes as presented. (Stark/Newlon) (9/0).
1 ‐ SIPE BOARD MINUTES APRIL 24, 2009

6. APPROVE THREE PERCENT REBATE FOR DISTRICT: SAN LUIS COUNTY OFFICE OF
EDUCATION –Garth Maijala recommended ninety percent of San Luis Obispo County Office of Education’s three
percent workers’ compensation premium rebate from FY 07-08. The Board awarded the San Luis Obispo County
Office of Education ninety percent of the three percent workers’ compensation rebate. (Stark/Newlon). (9/0).
7. THREE PERCENT REBATE ADJUSTMENT DUE TO DECLINING PREMIUMS – No action
was taken. Executive Director Mike McGuire was directed to bring back options to the Board at the next meeting.
8. DISCUSS POSSIBLE WORKERS’ COMPENSATION PREMIUM REDUCTION FOR MEMBER
DISTRICTS– Executive Director Mike McGuire reported that recommendations for reductions in premiums for
member districts would be presented by Broker Alliant, as well as recommendations for an excess workers’
compensation insurance carrier.
9. COST OF LIVING ADJUSTMENT FOR SIPE STAFF FY 2008-2009 – The Board approved a three
percent cost of living adjustment for SIPE staff, no changes to the health and welfare cap, and retroactive to July 1,
2008. (5/3). It was the consensus of the Board to bring the SIPE staff salary schedules back to the next meeting for a
closed session discussion/action item.
10. HEALTH AND SAFETY DEPARTMENT - Executive Director Mike McGuire reported that the
countywide workshop was well attended and accepted. He recommended a barbeque at either Rancho El Chorro
Outdoor School or the new community school next fiscal year. He explained that the Worksteps program is not a
medical exam. However, it tests for physical ability to perform a certain job requirement. Garth Maijala reported that a
brochure regarding the SIPE online training would be mailed to school districts in California. He reported that SIPE
funding program applications and funding requirements are now available online to assist districts with applying for
SIPE funding and tracking their safety committee expenditures. Mike McGuire reported that he is monitoring
problems with Bragg and Associates/WellComp.
11. REPORTS FROM BOARD MEMBERS/OTHERS – Christin Newlon reported that the final personnel
leadership workshop on ADA and leave of absences issues is appropriate for management and perspective
management employees. She stated she would forward the workshop information to Cheryl Lunsford to disperse to
board members.
12. ADJOURNMENT – Motion was made and passed to adjourn at 10:00 a.m. (Stark/Martin) (9/0).
2 ‐ SIPE BOARD MINUTES APRIL 24, 2009