the Third Party Fundraising Guidelines Form - Women's Centre of ...

Women’s Centre of Calgary
Fundraising Guidelines
Thank you for holding a fundraising event with the net proceeds or a portion
thereof being donated to support the Women’s Centre of Calgary. We are
extremely grateful for your support.
In order to receive approval for your Fundraising event we ask that you follow
these Guidelines. Please indicate your acceptance with your initials.
1. To conduct an event, you are required to receive formal approval from the
Women’s Centre. Please submit a signed Fundraising Guidelines Form, a
signed Fundraising Agreement and a Budget to the Women’s Centre for
approval consideration. _______ Initials
2. Any promotional material including advertising that uses the WC name and/or
logo must be approved by the WC prior to production. _______ Initials
3. If you plan to contact the media you must receive prior approval from the WC.
_______ Initials
4. The WC must not be party to any liability coverage without prior knowledge
and approval. _______ Initials
5. You are responsible for obtaining appropriate gaming, liquor and/or other
licenses/approvals required for the event. _______ Initials
6. You agree to cover ALL costs of the event and promotion. _______ Initials
7. You agree to handle all monetary transactions for the event and/or promotion.
_______ Initials
8. You will receive approval from the WC prior to approaching businesses or
donors requesting contributions for the event in order to avoid duplicate
requests. _________ Initials
9. You will track donations using the Individual Monetary Donation Form and
Donation in Kind Form and provide these forms to the WC following the event
to facilitate the charitable donation receipt process. ________ Initials
10. The WC agrees to provide Charitable Donation Receipts in accordance with
Revenue Canada Guidelines. Please direct any questions to WC Staff.
_______ Initials

11. You agree to present the proceeds to the WC within 30 days of the
completion of the event. _______ Initials
12. You agree to ensure that all materials borrowed from the WC are returned
within 15 days of the event and in the same condition they were received.
_________ Initials
13. The WC agrees to provide you and/or your organization with appropriate
recognition for your fundraising efforts. ________ Initials
I accept and will follow the WC Fundraising Guidelines as outlined above.
Name: _______________________
Signature: ___________________
Organization & Title________________________
Date_________________