NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio
NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio
New Albany Police Department Directive 13.2 – Forfeiture of Property 13.2.1 Purpose The New Albany Police Department, pursuant to law as required by Sections §2923.32 and 2925.42 of the Ohio Revised Code, has adopted the following Directive as the written Internal Control Policy for recording the custody of property subject to seizure and the receipt and expenditure of proceeds received from Court order forfeiture of criminal assets and mandatory drug fines. 13.2.2 Custody of Property A. All items of property subject to forfeiture kept in the possession of the New Albany Police Department shall be recorded manually on a Property Record form (PD-99-163) and electronically in the Records Management System (CAD/RMS). B. Such entries shall list and include: Item(s) subject to forfeiture in the possession of the New Albany Police Department; Date that the item(s) came into possession; Manner of Disposition of item(s); and, if applicable, the Name of the person who received the item(s). C. Written receipts shall be required for all acceptance and transfers of property coming into or leaving the possession of the Police Department. D. Under no circumstances shall the Property Record reveal relevant information that may compromise an ongoing investigation. E. A cumulative record of all transactions of such property subject to forfeiture recorded in each calendar year shall be sent to the Ohio Attorney General no later than March 1 st of the next ensuing year. Such cumulative record shall include all information contained under “B” of this section. 13.2.3 Receipts of Proceeds – Law Enforcement Fund (Seizure Fund) A. All monies ordered deposited or proceeds from the sale of forfeited assets directed by the Court for use by the New Albany Police Department shall be promptly recorded both manually and electronically by the property room custodian in a log reflecting deposits into the Law Enforcement Fund (Seizure Fund) established by the Finance Director. B. The log of deposits into the Law Enforcement Fund (Seizure Fund) shall be accurately kept and shall include the amount of the proceeds received and the date of receipt. All monies shall be deposited into the Law Enforcement Fund (Seizure Fund) as provided by law. 13.2.4 Expenditures of Proceeds A. Proceeds used from the Law Enforcement Fund (Seizure Fund) shall not be used for operating costs but shall be expended in the furtherance of investigation and prosecution of criminal cases in New Albany, Ohio within the following general expenditure categories: Equipment, investigation and prosecution costs of criminal cases. Costs of training and providing technical expertise. Application toward Federal matching funds. 7
Any other law enforcement purpose as determined by the Chief of Police. B. A detailed list of all expenditures shall be kept and recorded by the Finance Department with appropriate written receipts documenting such transactions. The log of expenditures from the Law Enforcement Fund (Seizure Fund) shall include: The date of expenditure of proceeds from the account, The specific amount of expenditure listed under the appropriate general expenditure category in which the specific amount falls, The total amount of proceeds and forfeited monies deposited each year in the Law Enforcement Fund (Seizure Fund) and the portion of that amount that was used pursuant to 13.2.3 of this section. C. Specific expenditures of monies from the Law Enforcement Fund (Seizure Fund) shall not be immediately listed during the investigation of the ongoing cases as such specifics, open to public inspection, may jeopardize the integrity of the investigation. D. A cumulative record of the receipt and expenditure of proceeds from the Law Enforcement Fund (Seizure Fund) recorded each calendar year shall be sent to the Ohio Attorney General no later than March 1 st of the next ensuing year by the Finance Director. Such cumulative record shall include all information required by Directive 13.2.2 (B) and Directive 13.2.3 (A and B) of this section. 8
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Any other law enforcement purpose as determined by the Chief of Police.<br />
B. A detailed list of all expenditures shall be kept and recorded by the Finance Department with<br />
appropriate written receipts documenting such transactions. The log of expenditures from the Law<br />
Enforcement Fund (Seizure Fund) shall include:<br />
The date of expenditure of proceeds from the account,<br />
The specific amount of expenditure listed under the appropriate general expenditure<br />
category in which the specific amount falls,<br />
The total amount of proceeds and forfeited monies deposited each year in the Law<br />
Enforcement Fund (Seizure Fund) and the portion of that amount that was used<br />
pursuant to 13.2.3 of this section.<br />
C. Specific expenditures of monies from the Law Enforcement Fund (Seizure Fund) shall not be<br />
immediately listed during the investigation of the ongoing cases as such specifics, open to public<br />
inspection, may jeopardize the integrity of the investigation.<br />
D. A cumulative record of the receipt and expenditure of proceeds from the Law Enforcement Fund<br />
(Seizure Fund) recorded each calendar year shall be sent to the <strong>Ohio</strong> Attorney General no later<br />
than March 1 st of the next ensuing year by the Finance Director. Such cumulative record shall<br />
include all information required by Directive 13.2.2 (B) and Directive 13.2.3 (A and B) of this<br />
section.<br />
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