NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio

New Albany Police Department
Directive 13.2 – Forfeiture of Property
13.2.1 Purpose
The New Albany Police Department, pursuant to law as required by Sections §2923.32 and 2925.42 of
the Ohio Revised Code, has adopted the following Directive as the written Internal Control Policy for
recording the custody of property subject to seizure and the receipt and expenditure of proceeds
received from Court order forfeiture of criminal assets and mandatory drug fines.
13.2.2 Custody of Property
A. All items of property subject to forfeiture kept in the possession of the New Albany Police
Department shall be recorded manually on a Property Record form (PD-99-163) and
electronically in the Records Management System (CAD/RMS).
B. Such entries shall list and include: Item(s) subject to forfeiture in the possession of the
New Albany Police Department; Date that the item(s) came into possession; Manner of
Disposition of item(s); and, if applicable, the Name of the person who received the
item(s).
C. Written receipts shall be required for all acceptance and transfers of property coming into
or leaving the possession of the Police Department.
D. Under no circumstances shall the Property Record reveal relevant information that may
compromise an ongoing investigation.
E. A cumulative record of all transactions of such property subject to forfeiture recorded in
each calendar year shall be sent to the Ohio Attorney General no later than March 1 st of
the next ensuing year. Such cumulative record shall include all information contained
under “B” of this section.
13.2.3 Receipts of Proceeds – Law Enforcement Fund (Seizure Fund)
A. All monies ordered deposited or proceeds from the sale of forfeited assets directed by the Court
for use by the New Albany Police Department shall be promptly recorded both manually and
electronically by the property room custodian in a log reflecting deposits into the Law
Enforcement Fund (Seizure Fund) established by the Finance Director.
B. The log of deposits into the Law Enforcement Fund (Seizure Fund) shall be accurately kept and
shall include the amount of the proceeds received and the date of receipt. All monies shall be
deposited into the Law Enforcement Fund (Seizure Fund) as provided by law.
13.2.4 Expenditures of Proceeds
A. Proceeds used from the Law Enforcement Fund (Seizure Fund) shall not be used for operating
costs but shall be expended in the furtherance of investigation and prosecution of criminal cases
in New Albany, Ohio within the following general expenditure categories:
Equipment, investigation and prosecution costs of criminal cases.
Costs of training and providing technical expertise.
Application toward Federal matching funds.
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