NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio

C. When an employee is attending a seminar or conference, it is his/her responsibility to
attend all classes from the beginning of the seminar/conference to its completion. It is
not permissible to leave early or to “skip” the seminar or conference. Employees who do
so may have their opportunities for attending future seminars/conferences severely
restricted and may be required to reimburse the Police Department for the cost of the
seminar.
D. If a seminar or conference is scheduled for an entire day, an employee is considered to
have worked his/her eight (8) hour workday by attending the course. Overtime will not be
paid for travel time to/from a local seminar or conference and/or if a seminar or
conference training day lasts in excess of eight hours. The rationale for this is that the
employee is not considered to be on paid status during lunch, dinner, and/or scheduled
breaks.
E. Overtime may be approved for courses that involve mandatory day and night class work.
Such overtime must be approved by the Chief of Police on a case-by-case basis prior to
attending the course.
F. When an employee attends a course during his/her regularly scheduled days off, the
supervisor will make every effort to schedule the employee for days off on his/her regular
work days. For example, an employee with Tuesday/Wednesday off attends a week long
(Mon-Fri) seminar. The supervisor should attempt to schedule the employee off on the
previous or subsequent Saturday/Sunday. This will minimize overtime pay and provide
for appropriate day(s) off for the employee.
1.2.7 Travel Arrangements
A. Travel to and from training is the responsibility of the employee. Employees are
encouraged to use a municipal vehicle whenever possible. Employees shall coordinate
their travel to and from training sessions with their respective supervisor.
Reimbursement for mileage will be paid to an employee who uses his/her personal
vehicle when a municipal vehicle is unavailable for transportation in accordance with C.O.
155.21 (c).
B. If an employee has out-of-town training where lodging is provided (either through the City
or training provider), he/she will only be reimbursed for the actual one way mileage to and
from the training. For example, a multiple day training class at the Ohio Peace Officer
Training Academy in London, Ohio will result in reimbursement being paid for the trip to
London, Ohio and one return trip when an employee chooses to use his/her personal
vehicle. However, an employee electing to take a municipal vehicle may decide to
commute to London, Ohio each day of the training.
C. Employees who attend multiple-week, out-of-town training will be reimbursed for travel
to/from the training location each week. This will allow employees to spend their
weekends at home during long training courses.
D. The general requirements and policies on travel and reimbursement are outlined in
Section 208 of the New Albany Policy and Procedure Manual.
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