NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio

F. The Chief of Police, or his/her designee, will maintain long-term contact with the family of
an employee of the Police Department killed in the line-of-duty if the family so desires.
The Chief of Police, or his/her designee, will keep informed of the needs of the family and
offer needed assistance and/or counseling services provided by Police Department
resources.
G. An employee who receives notice of the death or serious injury of an off duty Police
Department employee will immediately contact the on duty shift supervisor. The on
duty shift supervisor will provide notification to the Chief of Police via the procedure
outlined in Directive 11.1.2 (A) and all other appropriate sections will apply.
H. The resources of organizations such as Concerns for Police Survivors, Inc. (COPS) and
the Fraternal Order of Police shall be utilized to assist the survivors of the victim.
These resources/organizations may be used to provide guidelines for the Police
Department in responding to the survivors’ present and future needs.
I. The Police Department will also make psychological services, grief counseling, and
trauma counseling available to any employees following a line-of-duty death/serious
injury.
11.1.3 Next-of-Kin Notification (Non-Employees)
The Police Department recognizes the need for a timely, compassionate response when notifying
the family/next-of-kin of persons who are deceased, seriously injured, and/or seriously ill. The
following procedures apply for both accident and non-accident situations:
A. When the Police Department receives a request from a law enforcement agency to
provide notification to family members of an individual who is deceased, seriously
injured, or seriously ill, the on duty shift supervisor will be advised. The on duty shift
supervisor, or his/her designee, will contact the requesting law enforcement agency and
speak directly with a supervisor/officer from that agency. The law enforcement agency
will be required to send a teletype to confirm the request, if one has not already been
received. A supervisor will not arrange for a notification to be made without a teletype
confirmation from a law enforcement agency.
All notifications will be delivered in person by a uniformed officer to an adult member of
the family. Whenever possible, assistance should be obtained from a relative, close
friend(s), or clergy. The Police Chaplain(s) may also be contacted for assistance. If
geographically possible, a representative from the requesting agency should accompany
the officer from the Police Department who is making the notification. The Death
Notification Information sheet, PD-10-240, should be utilized when making notifications
(see Addendum A).
B. In cases where the Police Department requests the assistance of another law
enforcement agency to inform the immediate family of an individual’s death, serious
injury, or serious illness, the on duty shift supervisor will contact a supervisor of the
foreign agency directly by telephone and formally request the foreign agency’s
assistance. The on duty shift supervisor will provide as much information as needed to
the foreign law enforcement agency, including his/her name and the telephone number of
the Police Department so that the family may contact him/her for additional information.
The on duty shift supervisor will direct the dispatcher to send a teletype to the foreign
law enforcement agency as confirmation of the telephone contact. If geographically
possible, the on duty shift supervisor will send an officer from the Police Department to
assist with notification of the family in the foreign jurisdiction.
C. If an individual is killed by a police officer, the Chief of Police will immediately be notified.
The Chief of Police will notify the City Manager, who will then notify the City Attorney. No
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