NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio

CODE RED
ADDENDUM B
Instructions
1) Access Internet at https://login.coderedweb.com
a) Input login and password*
2) Once logged in, the CODE RED front page will appear
3) From the “Start Page”, click on “Communications Center – set up a call” icon
4) Click on “General Database” icon (do not use the “Emergency Database” icon)
5) Click on “Mapping Interface” icon (this may take a minute to download)
6) Click on the File Folder toward the top left map page (first icon in second row)
7) Click on “Click here to list saved entries”
8) Select “Village All” and click “Load” (selected area appears in red on map)
9) Click “Update Count” box to the right of the map (toward lower half of screen)
10) Click “Continue Call” box (on right side by “Update Count” box you just used)
11) Calling list page appears. Select “Do not add a calling list” and click “Continue”
12) “Job Submission” page appears; enter written TDD message & click “Continue”
13) New “Job Submission” page appears; input your phone # in “Contact Phone#” box
a) (This phone must be staffed when CODE RED calls are made in case of issues)
14) Click “auto recall” box
15) Click “email notification” box
16) Enter a brief description in “Enter Job Description” box
a) Be brief with description and include date (i.e., Water-Main-Break- March-4-2011)
17) Click “Submit Job” button at lower right portion of the page
a) You will be assigned a job number on a page titled “Job Submission”.
i) Print this “Job Submission” page and use it as an instruction guide as you create the actual
voice message (the job number is on this sheet)
18) Follow instruction on “Job Submission” sheet; use “primary greeting/message”
a) The CODE RED phone message prompts are listed on page 3; you do not have to follow these
written instructions but they explain each step of the recording process
i) When recording the voice message, either:
ii) use one of the pre-written CODE RED messages and add information as necessary based on
input from supervisor; or
iii) write out a brief customized message (60 seconds at most) w/supervisor
19) Carefully review voice message before approving it
20) Once you approve voice message, enter PIN, Launch Code, and assigned Job Number for this specific
task
21) Once you conform, CODE RED calls will begin to launch to “Village All”
22) Please forward any confirming email you may receive from CODE RED to Scott McAfee and Jill
Van Deventer in Administration and Yvette Nguyen in Police
The CODE RED call launch and follow-up process is now complete
*complete instructions including login and password are located in Dispatch