NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio
NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio
A. Crime Scenes Basic crime scene photography techniques will be used with digital cameras (i.e. - use of rulers for size orientation, photographing the scene from all sides, etc.). Digital photography shall be used to provide crime scene documentation, but should never be used as the sole documentation of a serious crime scene. For serious crime scenes, at least two digital cameras shall be used for documentation purposes (in addition to a video camera). The use of the digital camera’s “macro” function can assist in documenting and photographing small items of evidence in a close-up mode. For the purposes of this directive, a serious crime scene is defined as one in which an individual has or may die as a result of his/her injuries (homicide, suicide, arson, etc.) or is the victim of a serious injury requiring medical treatment (aggravated assault, rape, etc.). A supervisor will be consulted if there is a question on whether to use one or two digital cameras for photographic documentation at a crime scene. For minor crime scenes (incidents of vandalism, criminal damaging, etc.), an officer may choose to document the scene with only digital images from a single digital camera. If in doubt as to the seriousness of the offense, a supervisor shall be consulted. B. Traffic Crash Scenes Traffic crash scenes that involve serious injuries and/or fatalities shall be documented with at least two digital cameras. If a traffic crash involves only minor injuries or in cases of hit skip crashes, a single digital camera may be used to document the scene. Digital images from traffic crashes are saved on the computer server by the officer. C. Booking Photographs When an arrestee is brought into the Police Department for booking/slating purposes, the arresting officer shall take a digital photograph of the arrestee. The detailed procedures for taking this photograph are posted in the THF. The officer taking the photograph will review it to ensure that the digital image is of good quality. All digital photographs taken by an officer shall be logged on the Digital Photo Log Sheet (PD-00-223) (see Addendum A). If the photograph is not of sufficient quality, the officer will take another digital photograph until one of sufficient quality is obtained. 8.3.4 Storage of Digital Images Officers are responsible for the storage of all digital images (except booking photographs) to the server. The Police Clerk is responsible for the storage of booking photographs. The Police Clerk shall save all booking photographs to the server and also attach the photographs to the appropriate report number in the RMS application. To maintain the integrity and evidentiary value of digital images and chain-of-evidence procedures, police officer(s) and/or the Police Clerk shall download digital images directly from the camera’s storage media (i.e. - Smart Media Card) onto another permanent media (i.e. – computer server or CD disk). The original images will not be altered or manipulated in any way when being downloaded from the camera’s original media card. 8.3.5 Requests for Copies of Digital Photographs On occasion, the Police Department will receive requests for copies of digital images. All requests for copies of digital images will be referred to the Chief of Police. The Chief of Police will confer with the City Attorney on requests for digital images involving ongoing cases/investigations. This includes requests for digital images made through judicial discovery and/or subpoena. 9
When a decision has been made to release any digital image, the requestor shall specify by what means he/she wishes to receive the images. This may include copied onto disk, sent as e-mail attachments, transferred onto photograph paper, or printed out on laser or color inkjet printers. Depending on the media being used, the Police Department will charge a cost as set forth in the City’s Fee and Service Schedule (see Addendum B) for the copying of digital images from crime scenes and/or traffic crash scenes. Digital images of booking photographs may be released to other law enforcement agencies and/or to other requesting parties upon approval of the on-duty Sergeant or the Chief of Police. There will be no charge for releasing digital images to other law enforcement agencies for criminal investigatory purposes. 10
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When a decision has been made to release any digital image, the requestor shall specify by what<br />
means he/she wishes to receive the images. This may include copied onto disk, sent as e-mail<br />
attachments, transferred onto photograph paper, or printed out on laser or color inkjet printers.<br />
Depending on the media being used, the Police Department will charge a cost as set forth in the<br />
City’s Fee and Service Schedule (see Addendum B) for the copying of digital images from crime<br />
scenes and/or traffic crash scenes.<br />
Digital images of booking photographs may be released to other law enforcement agencies and/or<br />
to other requesting parties upon approval of the on-duty Sergeant or the Chief of Police. There will<br />
be no charge for releasing digital images to other law enforcement agencies for criminal<br />
investigatory purposes.<br />
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