NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio

C. Video recordings placed in the Property Room will not be released to another criminal
justice agency, for criminal trial, or other purposes without first having a duplicate copy
made. The duplicate copy will be released to the requestor and the original DVD returned to
the Property Room.
D. Video recordings will not be released to other than bona fide criminal justice agencies
without prior approval from the Chief of Police.
E. The video surveillance system is able to store video recordings for approximately 6 months.
8.2.5 Requests to Record Video
The New Albany Police Department honors judicial subpoenas, prosecutor-approved Requests for
Discovery motions, and requests by criminal justice agencies (including Mayor’s Court) to make
copies of video recordings available. Video recordings generated by the New Albany Police
Department are the sole property of the Police Department. Only trained/authorized Departmental
employees are permitted to make copies of video recordings.
A. Requests for a copy of a video recording shall be narrow in scope and shall specify the
date, time, and involved suspect/defendant’s name, when known. Copies of digital videos
will include only those portions directly applicable and/or related to the incident in question.
B. The party making the request will incur all costs associated with the copying process. The
Police Department will charge a cost as set forth in the City’s Fee and Service Schedule
(see Addendum B).
C. Requests for copies of video recordings shall be made as reasonably far in advance as
possible. Requests for copies of digital videos made less than 72 hours in advance (of
when needed) may not be honored.
D. At no time will an original digital video recording be given to a requestor. Only copies of
digital video files are permitted to leave the possession of the New Albany Police
Department.
8.2.6 Supervisory Review and Responsibilities
Any supervisor or the Chief of Police may review facility video recordings:
For training purposes;
As part of the complaint/internal affairs process;
For periodic evaluation purposes.
Supervisory personnel shall ensure that:
All dispatchers and officers follow established procedures for use and maintenance of the
video surveillance system.
Due to the critical nature of the system, repairs and/or replacements of any component of
the video surveillance system shall be completed on a timely basis by certified personnel.
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