NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio

8.1.5 Requests for In Car Recordings
The New Albany Police Department honors judicial subpoenas, prosecutor-approved Requests for
Discovery motions, and requests by criminal justice agencies (including Mayor’s Court) to make
copies of digital video file recordings available. Recordings generated by the New Albany Police
Department are the sole property of the Police Department. Only trained/authorized Departmental
employees are permitted to make copies of digital video files.
A. Requests for a copy of a digital video file shall be narrow in scope and shall specify the
date, time, and involved suspect/defendant’s name, when known. Copies of digital video
files will include only those portions directly applicable and/or related to the incident in
question.
B. The party making the request will incur all costs associated with the copying process. The
cost for a DVD recording of digital video file is $10.00 per disk.
C. Requests for copies of digital video files shall be made as reasonably far in advance as
possible. Requests for copies of digital video files made less than 72 hours in advance (of
when needed) may not be honored.
8.1.6 Supervisory Review and Responsibilities
Any Officer, Sergeant, or the Chief of Police may review any digital video file from the file server for
the following reasons:
To review a file for statement of facts and/or evidentiary purposes
To review a file for training purposes;
To review a file as part of the complaint/internal affairs process;
To review a file for periodic evaluation purposes.
Supervisory personnel shall ensure that:
All officers follow established procedures for use and maintenance of digital mobile
equipment, including proper documentation and handling of digital files;
Digital video files are randomly reviewed on at least a monthly basis to assist in periodic
assessment of officer performance, to ensure that digital mobile equipment is being fully
and properly used, and to identify material that may be appropriate for training purposes;
Repairs and replacement of damaged and/or non-functional digital mobile equipment is
performed on a timely basis by certified personnel;
Infractions (not criminal) discovered during routine review of the recorded material should
be viewed as training opportunities and not as routine discipline actions. Should behavior or
action be habitual after being formally addressed, appropriate disciplinary or corrective
action may be documented against the appropriate personnel.
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