NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio

E. When recording, officers should ensure that:
The digital video recorder is positioned and adjusted to record events properly;
The digital video recorder is not deactivated until the enforcement action is
complete; and
The wireless microphone is activated in order to provide narration with the digital
video recording to explain the reason for current or planned enforcement action(s).
F. Officers shall not erase, manipulate, or attempt to destroy any digital video file or interfere
with the download or transfer of digital video files to the server.
G. Officers are encouraged to advise the supervisor of any recorded sequences that may be of
value for training purposes.
H. Officers should note in their Incident/Offense/Arrest Reports when digital video recording
equipment has been utilized during the incident in question.
I. When transporting juveniles and/or detainees of the opposite sex, officers shall record both
audio and video.
J. If a digital video mobile equipment indicates that the media is full on the in-car screen, the
officer will write up the problem and notify his/her supervisor so that downloads can be
made.
K. Officers are not required to cease recording an event or situation solely at the demand of
anyone other than an officer or supervisor. Officers shall stop recording an event or
situation only when the recording is not permissible under specific, lawful exemptions (see
“L” below).
L. If asked, officers shall inform an individual that digital mobile equipment is in use. At no time
will privileged communications (i.e. - attorney/client; husband/wife, etc.) in a patrol vehicle
be monitored or recorded.
8.1.4 Digital Video File Control and Management
Mobile Digital Video Recorder Files
A. In vehicles with Digital Video Recorders, upon completion of an incident or event, officers
must flag the video within the system. Videos will be flagged as a warning, citation, search,
arrest or other event to ensure that it will not be inadvertently deleted after the 120 day
purging of unnecessary files.
B. DVR files are maintained on a secure server by use of L3 Communications Flashback
Digital Evidence Viewer. Authorized users are able to view and playback DVR files
downloaded to the system.
C. DVR files viewed or exported are logged in the system to ensure chain of custody. Copies
of the files can be exported to a DVD through the direction of a supervisor.
D. Digital video files will not be released to other than bona fide criminal justice agencies
without the prior approval of the Chief of Police.
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