NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio

Due to minimum coverage requirements, no more than one officer per shift may be away on
vacation leave at the same time. This will ensure the Police Department has enough on-duty
personnel to provide for the safety of employees and citizens who rely on police services.
All leave requests must be submitted in writing on the prescribed Leave/Overtime form (PD-07-
257) or electronically through ADP. To ensure adequate notice is given, all leave requests must
be submitted 72 hours prior to the time requested. If adequate notice is not given for a vacation
leave request and/or based upon operational needs at the time, the shift supervisor may deny the
request.
Supervisors shall respond to an employee's leave request as soon as possible and the approval
or denial of the request shall be consistent with operational necessity. If an employee's request for
leave cannot be approved, the supervisor will work with the employee in an attempt to approve
vacation leave at the earliest date convenient to the employee and consistent with operational
needs of the Police Department.
Pursuant to CBA Section 15.7 and upon approval of the shift supervisor, sworn officers of the
union have the option to trade shifts. The request to trade shifts must be in writing
(Leave/Overtime form) and approved by the affected shift supervisors.
Compensatory leave requests will be treated similarly to vacation leave requests and no
reasonable request for compensatory leave shall be denied. When practicable and as long as the
Police Department’s operations are not adversely affected, an employee's request for
compensatory leave shall be approved.
Under the Fair Labor Standards Act (FLSA), the employer reserves the right to adjust schedules
to avoid overtime, so long as the adjustments occur within a work period. Therefore, a shift
supervisor may, consistent with FLSA, schedule an employee off within a work week, for the
purpose of avoiding the employee reaching the FLSA overtime threshold.
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