NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio

NEW ALBANY POLICE DEPARTMENT
Directive 6.2 - Shift Selection and Leave Requests
6.2.1 Shift Selection - Officers
Pursuant to Collective Bargaining Agreement (CBA) Article 15 (Section 15.3), a blank shift
schedule will be posted and sent out via email to all full-time New Albany Police Officers by
October 31 st of each year. The form will indicate the days off and shift schedule for each regular
patrol assignment and the days off and shift schedule for other than regular patrol assignments
(i.e. – DARE, SRO, K9). The blank shift schedule will already have the sergeants’ assignments
and work schedules before being posted.
The most senior patrol officer will begin the process by writing his/her name on the schedule
within two working days. This process will continue for no more than 30 days until the last position
is filled. The final schedule for the proceeding year will be posted within 10 days of the final shift
selections. On the Monday of the beginning of the first pay period in January, officers will begin
their new assignment/shift, as applicable. Shift assignments will last one year, generally January
through December.
During the calendar year or prior to the shift selection process, the Chief of Police reserves the
right to assign officers to a shift that best suits the needs of the Department in cases of both
voluntary and involuntary transfers. These assignments/transfers may occur for several reasons,
including moving an officer off of a particular shift due to extended time on the shift or moving an
officer to a particular shift for reasons of expertise or gaining additional experience. Temporary
transfers may last up to 120 days (see CBA Section 15.3).
Supervisors and the Chief of Police reserve the right to adjust days off to fill manpower needs.
The above-outlined procedure does not preclude the Chief of Police from temporarily reassigning
officers for the purposes of responding to special or emergency situations, meeting minimum
manpower requirements, or balancing the shifts based upon levels of experience.
6.2.2 Shift Selection - Supervisors and Dispatchers
The general above-outlined shift selection procedures will also be utilized by full-time Dispatchers
and Sergeants for their annual shift assignments.
6.2.3 Leave Requests
Employees are encouraged to plan for their vacation and compensatory time leaves as far as
possible in advance. Compensatory leave time is governed by C.O 155.06 (e) for non-union
employees and CBA Section 15.5 for sworn officers in the union. Vacation leave time is governed
by C.O. 155.09 for non-union employees and CBA Section 16.2 for sworn officers in the union. To
encourage advance planning, the following policy will be used within the Police Department in
respect to scheduling leave time.
Beginning on December 1 st of each year, the shift supervisor will advise his/her shift that each
employee may put in a request(s) to take off specific days/weeks of leave time for his/her earned
vacation time. Pursuant to CBA Section 16.2 (for sworn officers in the union), vacation selection
will be based on seniority with the most senior officer selecting up to 120 hours (in 40-hour blocks)
for the upcoming year.
Within each job classification and/or shift, seniority will be used for determining leave time until
December 24 th . After this date, leave requests will be granted on a first-come, first-served basis.
The final vacation bid selections will be posted by December 31 st for the following calendar year.
The Supervisors on each shift are responsible for tracking requests for days/weeks off by their
respective employees. Each Supervisor will keep track of this time utilizing the designated
computer–generated schedule.
6