NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio

Step 5: All records entered by the agency into the LEADS and NCIC files shall be
cancelled and the agency will not be permitted entry capabilities. This shall
remain in effect until recommendation by the LEADS steering committee and
authorization of the CTO is obtained to reinstate access for the agency. If the
situation is not corrected, including documentation to LEADS within thirty (30)
days, step 6 will be initiated.
Step 6: The agency's access to the Ohio Bureau of Motor Vehicles files shall be
terminated. If the agency continues to fail to correct and document their actions
with the LEADS within thirty days (30), step 7 will be initiated.
Step 7: The agency shall no longer be permitted to participate in the LEADS. All terminal
equipment will be removed. The agency shall remain responsible for any unpaid
fees due LEADS to this date. The agency shall not be approved terminal access
until reviewed by the LEADS steering committee and approval of the CTO. The
agency may institute a non-terminal user agreement with LEADS, but this shall
be limited to inquiry capabilities only and excludes access to the criminal history
and NCIC III files.
Exceptions to the progressive sanction process may be authorized by the LEADS steering
committee chairperson if in his/her opinion, circumstances warrant such action. As with any
sanction, there is a right of appeal to be heard by the LEADS steering committee. This process is
not under adjudication procedures (Chapter 119 of the Ohio Revised Code).
B. Employee Sanctions
The New Albany Police Department has established the following progressive discipline
process to enforce rules that comply with the LEADS.
If an employee of the New Albany Police Department inadvertently runs incorrect
information via the LEADS/NCIC computer (i.e.- accidentally ran wrong license plate or
driver information, ran valid information for training, or inadvertently sent a TT to an
unauthorized or wrong agency,) the ISO (Information Security Officer - TAC) will
counsel the employee to correct the LEADS violation. If the employee continues these
violations after being counseled, he/she will once again be counseled and shall receive
progressive discipline (see Directive 5.1.2).
If an employee of the New Albany Police Department intentionally runs information via
the LEADS/NCIC computer for personal use (i.e.- driver’s license information, license
plate information, warrant information, CCH, etc.,) it shall be recommended to the Chief
of Police to place this employee under suspension (see Directive 5.1.2). The severity of
the LEADS violation will determine the time length of the suggested suspension. The ISO
will prepare an incident report on the event and forward to LEADS Security. LEADS
Security will determine whether or not criminal charges will be filed against the employee.
If an employee runs this illegal information for an officer (or other employee) and that
employee is unaware the officer's (or other employee's) purpose, the employee will be
counseled but will not be held fully accountable.
If an employee of the New Albany Police Department intentionally runs information via
the LEADS computer and sells or gives this information to non-police personnel for
personal or business use, it will be the recommendation to the Chief of Police and City
Manager for this employee to be terminated from his/her position. The ISO will prepare
an incident report on the event and forward to LEADS Security. LEADS Security will
determine whether or not criminal charges will be filed against the employee.
If an employee of the New Albany Police Department intentionally modifies or destroys
system data, causes loss of computer system processing capability, or causes loss of
any computer system media including: chip ROM memory, optical or magnetic storage
medium, hardcopy printout, etc., it will be recommended to the Chief of Police and City
Manager to have the employee terminated from the department. The ISO will prepare an
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