NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio

B. Inquiries
Inquiry into the vehicle registration, driver’s license information, or other data obtained via
NLETS is limited to law enforcement, criminal justice, Department of Motor Vehicles
purposes or other legitimate governmental non-criminal justice purposes approved by the
Superintendent of the Ohio State Highway Patrol and NLETS.
Hazardous material information obtained through NLETS may be released to emergency
services personnel outside the criminal justice community (i.e. fire departments and
emergency management agencies).
5.4.6 National Crime Information Center (NCIC)
It is incumbent upon any agency operating a terminal accessing NCIC to implement the
necessary procedures to make that terminal secure from any unauthorized use. Departure from
this responsibility may result in the removal of the offending terminal(s) from further NCIC
participation.
The NCIC uses hardware and software controls to help ensure system security. However, final
responsibility for the maintenance of the security and confidentiality of criminal justice information
rests with the individual agencies participating in the NCIC system.
The standards, procedures, formats and criteria contained in the NCIC Operating Manual must be
strictly adhered to. In this respect, the NCIC control terminal agency must not only follow the rules
set forth, but must also ensure agencies they are servicing do the same.
Use of NCIC services by any user agency shall be in accordance with the instructions and
procedures contained in the NCIC Operating Manual, the codes contained in the NCIC Code
Manual, and new enhancements contained in the NCIC newsletter or any other official notification
from FBI/NCIC.
The Interstate Identification Index (III) may only be used for the administration of criminal justice
and the hiring of civilian or sworn officers to this department.
5.4.7 LEADS Connected to Agency Owned Equipment
The New Albany Police Department shall provide the CPU, monitor(s), and printer(s) for the
LEADS terminal. The router and switch is owned by LEADS. The LEADS owned devices should
not be removed from the network for any reason, as they are covered under a contract
maintained by LEADS. LEADS Control shall be contacted immediately if an issue occurs with the
LEADS owned network devices.
Terminal equipment shall not be turned off, unplugged or rendered inoperative in any manner
except in the case of equipment malfunction preventing operation or if directed by LEADS
personnel.
LEADS terminals shall not be changed in any manner or moved from the installed position
without permission of the LEADS Steering Committee Chairperson or persons authorized by the
Chairperson to approve such matters.
Modification to, or additions of, any agency owned equipment installations to the LEADS must be
approved in writing by the Superintendent of the Ohio State Highway Patrol or persons
designated by the Superintendent to authorize these changes. Any local area network terminals
accessing LEADS must have the intelligent device (i.e. file server) and its Manager under the
management control of a criminal justice agency. The proper agreements (Rule 4501:2-10-13 of
the Administrative Rule) must be instituted prior to being permitted access to LEADS.
The terminal agency shall notify the LEADS Steering Committee Chairperson in writing at least
thirty days in advance of their intention to cancel LEADS service.
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