NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio
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NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio

NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio

newalbanyohio.org
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23.02.2015 Views

The LEADS Operating Manual, NCIC manuals, LEADS newsletters, BCI&I & CCH Training Manual, LEADS Lesson Plans, LEADS hardware/software, or other materials necessary to the proper functioning of a terminal shall be maintained in an up to date condition readily accessible to those persons charged with terminal operation or control. All hardware and software, BCI&I CCH Training Manuals are not for use, or for possession, or release outside the terminal agency except as otherwise provided in these rules, or as specifically authorized by the Superintendent. Hard copy printouts of information obtained through LEADS must be rendered unreadable when no longer needed. 5.4.4 LEADS Audit According to Rule 4501:2-10-07 of the LEADS Administrative Rules: Each agency shall, upon notice, submit to a periodic and at least triennial audit conducted by members of the LEADS staff. The audit shall include the elements of compliance, economy and efficiency and effectiveness. The audit will have two basic objectives: To provide reasonable assurance appropriate control systems have been established by the agency Manager to ensure compliance with law and rules; and To provide reasonable assurance the terminal agency has instituted sufficient controls to guarantee their entries provide reliable and accurate information. To ensure these two objectives are being met, the audit will examine five basic areas: Type of, and reasons for, access to both the "hot" files and III by users; Disposition of information provided by the LEADS; An examination of the quality assurance measures in effect; Security; and Training Prior to the triennial on-site audit, the agency will be contacted by LEADS staff to schedule a mutually agreed upon audit date. The agency must complete and retain pre-audit questionnaire, terminal operator's list, and agency self evaluation for review at the time of the audit. The agency Manager must make every effort to be available to the auditor for an exit interview. Agencies requested to modify operations in order to be in compliance will receive correspondence detailing deficiencies. The agency must respond in writing to certify that any deviation from acceptable standards noted within the audit report will be corrected within forty five (45) days. Intrastate regional systems are responsible for auditing agencies participating in their intrastate regional system. The audit plan must be approved by the LEADS staff. The intrastate regional Manager will be responsible for the certification of audits within the regional system. LEADS will audit the regional agency and a sample representation of their agencies on a triennial basis in the same manner as is done for full access LEADS agencies. Each non-terminal agency shall, upon notice, submit to a periodic audit conducted by member of LEADS staff. The objective of this audit is to provide reasonable assurance that appropriate control systems have been established by the agency Manager to ensure compliance with law and rules. The audit will examine three basic areas: Disposition of LEADS information Training issues Validation procedures 19

5.4.5 National Law Enforcement Telecommunications System (NLETS) There are two basic types of National Law Enforcement Telecommunications System (NLETS) messages: administrative and inquiry. The formats for NLETS messages as outlined in the LEADS Operations Manual will be followed at all times. A. Administrative Messages NLETS has established the following restrictions to control the sending of all points (AP) messages. These types of messages should be used only when the information is relevant nationwide. If the message pertains to a geographical area of the United States, (i.e., East Coast, Sunbelt, etc.,) it should be sent using a regional broadcast code which more narrowly focuses on the states that need or can supply the information. Recognizing there are circumstances where the seriousness of the situation necessitates national broadcast, the all points message may be sent under the following conditions: a) A user has information that is pertinent to a criminal investigation that is of interest to all states and cannot be entered into NCIC. b) A user has information regarding kidnapping, skyjacking or other serious criminal acts. These messages need to be brief as possible. c) A user has information on a wanted person that cannot be entered into NCIC, but is of interest to all states. NLETS may not be used in the following types of messages: a) No social announcements (i.e. holiday messages or retirements, etc.) b) No solicitations of funds, seminars, conventions or training class announcements; training and seminar announcements may be sent via regional broadcast codes to states in geographic proximity of the center. The course must provide a direct service to law enforcement and may not include a name of a private company, except nonprofit companies. c) No recruitment of personnel. d) No messages in which the complainant is interested only in recovery of property. e) No attempt to locate vehicle (breach of trust) without a warrant. f) No excessively long messages. g) No messages supportive of, or in opposition to, political issues or announcements relative to such issues. h) No messages supportive of, or in opposition to, labor management issues or announcements relative to such issues. i) No messages supportive of, or in opposition to, proposed legislation. j) No messages relating to requests for information concerning salary, uniforms, personnel or related items which can be routinely obtained by correspondence or means other than NLETS. k) No messages relating to the advertisement or sale of equipment. l) No messages regarding wanted subjects or vehicles if they can be entered into NCIC. m) No missing persons or runaways if they are entered into NCIC. 20

5.4.5 National Law Enforcement Telecommunications System (NLETS)<br />

There are two basic types of National Law Enforcement Telecommunications System (NLETS)<br />

messages: administrative and inquiry. The formats for NLETS messages as outlined in the<br />

LEADS Operations Manual will be followed at all times.<br />

A. Administrative Messages<br />

NLETS has established the following restrictions to control the sending of all points (AP)<br />

messages. These types of messages should be used only when the information is relevant<br />

nationwide. If the message pertains to a geographical area of the United States, (i.e., East<br />

Coast, Sunbelt, etc.,) it should be sent using a regional broadcast code which more<br />

narrowly focuses on the states that need or can supply the information.<br />

Recognizing there are circumstances where the seriousness of the situation necessitates<br />

national broadcast, the all points message may be sent under the following conditions:<br />

a) A user has information that is pertinent to a criminal investigation that is of<br />

interest to all states and cannot be entered into NCIC.<br />

b) A user has information regarding kidnapping, skyjacking or other serious<br />

criminal acts. These messages need to be brief as possible.<br />

c) A user has information on a wanted person that cannot be entered into<br />

NCIC, but is of interest to all states.<br />

NLETS may not be used in the following types of messages:<br />

a) No social announcements (i.e. holiday messages or retirements, etc.)<br />

b) No solicitations of funds, seminars, conventions or training class<br />

announcements; training and seminar announcements may be sent via<br />

regional broadcast codes to states in geographic proximity of the center.<br />

The course must provide a direct service to law enforcement and may<br />

not include a name of a private company, except nonprofit companies.<br />

c) No recruitment of personnel.<br />

d) No messages in which the complainant is interested only in recovery of<br />

property.<br />

e) No attempt to locate vehicle (breach of trust) without a warrant.<br />

f) No excessively long messages.<br />

g) No messages supportive of, or in opposition to, political issues or<br />

announcements relative to such issues.<br />

h) No messages supportive of, or in opposition to, labor management<br />

issues or announcements relative to such issues.<br />

i) No messages supportive of, or in opposition to, proposed legislation.<br />

j) No messages relating to requests for information concerning salary, uniforms,<br />

personnel or related items which can be routinely obtained by correspondence or<br />

means other than NLETS.<br />

k) No messages relating to the advertisement or sale of equipment.<br />

l) No messages regarding wanted subjects or vehicles if they can be<br />

entered into NCIC.<br />

m) No missing persons or runaways if they are entered into NCIC.<br />

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