NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio

The LEADS Operating Manual, NCIC manuals, LEADS newsletters, BCI&I & CCH Training
Manual, LEADS Lesson Plans, LEADS hardware/software, or other materials necessary to the
proper functioning of a terminal shall be maintained in an up to date condition readily accessible
to those persons charged with terminal operation or control. All hardware and software, BCI&I
CCH Training Manuals are not for use, or for possession, or release outside the terminal agency
except as otherwise provided in these rules, or as specifically authorized by the Superintendent.
Hard copy printouts of information obtained through LEADS must be rendered unreadable when
no longer needed.
5.4.4 LEADS Audit
According to Rule 4501:2-10-07 of the LEADS Administrative Rules:
Each agency shall, upon notice, submit to a periodic and at least triennial audit conducted by
members of the LEADS staff. The audit shall include the elements of compliance, economy and
efficiency and effectiveness. The audit will have two basic objectives:
To provide reasonable assurance appropriate control systems have been established by
the agency Manager to ensure compliance with law and rules; and
To provide reasonable assurance the terminal agency has instituted sufficient controls
to guarantee their entries provide reliable and accurate information.
To ensure these two objectives are being met, the audit will examine five basic areas:
Type of, and reasons for, access to both the "hot" files and III by users;
Disposition of information provided by the LEADS;
An examination of the quality assurance measures in effect;
Security; and
Training
Prior to the triennial on-site audit, the agency will be contacted by LEADS staff to schedule a
mutually agreed upon audit date. The agency must complete and retain pre-audit questionnaire,
terminal operator's list, and agency self evaluation for review at the time of the audit.
The agency Manager must make every effort to be available to the auditor for an exit interview.
Agencies requested to modify operations in order to be in compliance will receive
correspondence detailing deficiencies. The agency must respond in writing to certify that any
deviation from acceptable standards noted within the audit report will be corrected within forty five
(45) days.
Intrastate regional systems are responsible for auditing agencies participating in their intrastate
regional system. The audit plan must be approved by the LEADS staff. The intrastate regional
Manager will be responsible for the certification of audits within the regional system. LEADS will
audit the regional agency and a sample representation of their agencies on a triennial basis in the
same manner as is done for full access LEADS agencies.
Each non-terminal agency shall, upon notice, submit to a periodic audit conducted by member of
LEADS staff. The objective of this audit is to provide reasonable assurance that appropriate
control systems have been established by the agency Manager to ensure compliance with law
and rules. The audit will examine three basic areas:
Disposition of LEADS information
Training issues
Validation procedures
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