NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio

Knowledge of security and computer personnel working directly or indirectly with
the computer system.
Knowledge of the National Crime Information Center (NCIC), National Law
Enforcement Telecommunications Center (NLETS), and LEADS rules,
regulations, and guidelines. This knowledge includes, but is not limited to, being
familiar with what services are available, use agreements, and non-terminal
agency agreements.
Knowledge of all procedures concerning broadcast messages and their proper
use.
Knowledge and administration of the general maintenance of the equipment.
5.4.2 Validations
According to Rule 4501:2-10-05 of the LEADS Administrative Rules:
All entries into the LEADS and NCIC files shall be reviewed and documented by a second person
within the agency to verify that data entered matches the source document(s).
All terminal agencies shall validate entries into the LEADS and NCIC files according to the
schedule established by LEADS. Validations of entries shall ensure accuracy and completeness
of each entry by means which include, but are not limited to: contacting the complainant, victim,
prosecutor, court, motor vehicle registry, and review of the original source document. Invalid
records or data must be removed from the files immediately and may not be re-entered unless
and until a complete validation of the data contained therein is completed.
Random or special validations may be required to maintain the accuracy and integrity of the
LEADS and NCIC files.
A. LEADS validation schedule - Terminal agencies permitted full access may enter records
into the LEADS wanted persons and warrants, missing persons, and auto alert (stolen
and wanted vehicles or registration) files. Records in these files must be validated sixty to
ninety days after entry and then once each year. The validation procedure outlined in the
LEADS Operating Manual must be followed. An exception to the standard validation
schedule is that all entered missing juveniles are validated initially at 30 days and
annually thereafter.
B. NCIC validation schedule - Terminal agencies permitted full access may enter records
into the NCIC Protection Order, wanted persons, missing persons, unidentified persons,
vehicle and license plate, securities, articles, boat and gun files. The validation
procedure outlined in the NCIC and LEADS Operating Manuals must be followed.
C. All validation records disposition - Upon completion of the validation procedures in
paragraph (A) and/or (B) of this rule, the validation documents must be completed by the
agency Administrator (TAC or Assistant TAC) and be returned to LEADS by the
return date indicated on the form. Records not validated in accordance with Rule 4501:2-
10 of the Administrative Rules are subject to removal by LEADS.
Documents associated with the validation process are to be retained by the validating
agency for one year and may then be destroyed.
5.4.3 Dissemination and Record Keeping
According to Rule 4501:2-10-06 of the LEADS Administrative Rules:
Access to the LEADS shall be limited to operators with assigned passwords. Each operator is
accountable for all transactions occurring while his/her assigned password is logged on to a
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