NEW ALBANY POLICE DEPARTMENT - New Albany, Ohio

B. Oral Reprimand (see Addendum B)
Oral reprimands shall be used by supervisors when a subordinate requires disciplinary
action more severe than an Incident Interview (for non-union employees) but less severe
than a written reprimand. For non-union employees, an oral reprimand will also be used
to correct a situation that a previous Incident Interview failed to correct. Oral reprimands
shall remain in the supervisor’s file until the next regularly scheduled annual performance
evaluation. Should an additional discipline for the same or similar offense occur within a
year, the original discipline shall not be removed until the period of retention of the
additional discipline(s) has elapsed. Pursuant to Article 11 of the CBA (Section 11.2),
records of oral reprimands will be removed from the file upon the written request of the
(union) member one year after the date such reprimand was issued, provided no further
repeated or related disciplinary action has occurred within that period of time.
C. Written Reprimand (see Addendum B)
Written reprimands shall be used when an employee (either non-union or union) requires
disciplinary action more severe than an oral reprimand but less severe than a
suspension. A written reprimand will also be used to correct a situation that a previous
oral reprimand failed to correct. Pursuant to Codified Ordinance 155.24(b)(for non-union
employees) and CBA Article 11 (Section 11.2)(for sworn members of the union), written
reprimands shall remain in the disciplined employee’s file for 24 months and shall be
removed only upon written request from the employee, provided that no additional
discipline(s) for the same or similar offense has occurred within the same 24 month
period. Should additional discipline(s) for the same offense occur within the 24 month
period, the original discipline shall not be removed until the period of retention of the
additional discipline(s) has elapsed. The written reprimand shall be copied in triplicate;
the original shall go to the employee, one copy shall be sent to the City Manager for
review and placement in the employee’s file, and one kept by the Chief of Police.
D. Suspension
Pursuant to C.O. 155.26(b), a suspension is a form of discipline administered by the
Chief of Police and/or City Manager who may suspend the employee without pay for a
specific period of time. A suspension is a result of an act requiring disciplinary action
more severe than a written reprimand but less severe than dismissal. A suspension will
also be used to correct a situation that a previous written reprimand failed to correct.
Pursuant to C.O. 155.24(b)(for non-union employees) and CBA Article 11 (Section 11.2)
(for sworn members of the union), written documentation of a suspension of three days or
less shall remain in the disciplined employee’s file for five years and shall be removed
only upon written request of the employee provided that no further disciplinary action has
occurred. Suspensions of more than three days shall remain in the disciplined
employee’s file throughout his/her period of employment with New Albany.
E. Demotion in Rank or Reduction in Salary
In cases involving serious misconduct by a supervisor, the Chief of Police may
recommend to the City Manager a reduction in rank. Pursuant to C.O. 155.24(b) (for nonunion
employees), the record of such disciplinary action shall remain in the employee’s
file throughout his/her period of employment with New Albany. Pursuant to CBA Article
11 (Section 11.2), demotions as a result of disciplinary action will be removed from the
file upon the written request of the (union) member five years after the date such
discipline was given.
F. Dismissal
In serious cases where the municipality feels that there is just cause for dismissal, the
City Manager may order the employee dismissed. The employee shall be given notice in
writing of the dismissal and the grounds for same. This notice shall be signed by the
Chief of Police and the City Manager and a copy shall be placed in the employee’s
personnel file.
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