Google Form Class Tools

Dijital Maestro
Google Forms
Add-ons For Education
Use Images and Videos In Assessments
Set Time Limits for Assessments
Set The Maximum Number of Responses
Look For Specific Answers
February 20, 2015

Images and Videos in Assessments
In this issue I’ll look at ways we can use Google
forms to enhance our assessments. We’ll look
at adding images and videos to assessments.
Images and videos are a great way to add dimensions
to any assessment. With images in our
assessments we can add charts for students to
use as a reference in the question just like paper
versions. We can use any image as long as
it doesn’t violate copyright laws. When inserting
images Google Forms provides an option
to take a screen shot of something on your
computer. This can be very useful for math
and science teachers that use tools like Mathematica
to develop equations. With the screen
capture utility, take a picture of the equation
that you want students to refer to in a question.
When using images in most web based tools
like Google Forms, its important to prepare your
images ahead of time. Google Forms is a tool for
collecting information. It is not very good at editing
images. Before uploading images to use in
Google Forms, make sure you edit them ahead
of time with software that is designed to re-size,
crop or annotate your image as needed. There
are several free tools out there and your computer
already has some of these tools available.
Videos can be very useful and can add lots of
useful information for any question. Videos can
be used for contextual questions. A typical question
can ask a student to make inferences or to
use context clues. Videos provide visual and
audio clues to help students answer questions.
Many videos include closed captioning which
can be useful when differentiating content.
Any video used in Google Forms must be accessible
on the Internet. The most common place to
access these videos is with services like YouTube
or Vimeo. There are many other services out
there and they can also be used. To use these
online videos all you need is the link to the video.
There is a wealth of videos out there but you
might encounter a situation where a video is not
available or you don’t care for the way the content
is covered. In this case you can upload one
of your own. There are a variety of tools to help
you create informational and instructional videos
for free. You probably have one available right in
your pocket. That smart phone or tablet has software
to record, edit and upload video to services
like YouTube. Science teachers can record a
chemical reaction, math teachers can record the
steps in a formula, language arts teachers can record
concepts like poetic sound patterns and history
teachers can include images and narration.
There are a few things to keep in mind when using
videos in an assessment. Make sure to keep
videos brief. This is more closely related to the
amount of time your students will need to finish
the assessment. Thirty seconds or less is
usually a good rule of thumb for video length.
Make sure the audio quality is good. Nothing ruins
a video more than bad audio quality. Make
sure the sound is not too loud or too soft. Make
sure there is no disturbing background noise.
Your students will need headphones or earbuds
to listen to the videos during an assessment. Make
sure you have some extra cheap earbuds available
for those students that don’t have some or
forgot them. Hey, they always forget their pencils,
pens and paper, why not headphones or earbuds.

formLimiter Add-on
Google provides several useful applications
and services. One of these services is the ability
for anyone to develop scripts that work with
applications like Google Forms. These scripts
are developed into what are called add-ons.
on a specific date and time can be used to set a
deadline for students to submit some information.
For example, you might give them a week
to select a topic for their science project.
The add-on called formLimiter is one of those
scripts that has been developed by New Visions
Cloud Lab. New Visions Cloud Lab is a community
of people that develop scripts for free.
They are a non-profit organization and work
to develop tools that can be used by teachers
everywhere.
The formLimiter add-on has three useful tools.
With formLimiter you can set the date and time
to automatically stop accepting responses in a
form. Another option allows us to set the maximum
number of responses to accept before
the form stops accepting responses. The third
option is interesting because it looks for a
value that triggers the form to stop accepting
responses.
The first two tools are very easy to setup and
use. The third tool takes a few more steps to
use. You might not use this tool as often as you
would the first two. In my example for this tool,
I look for the first five correct answers before
the script stops accepting responses. This
tool is different from the maximum number of
responses because in this case we are looking
for the number of answers that matches
our criteria. We can have fifty responses but if
only four of them match our criteria it will continue
to accept responses until the fifth answer
matches our criteria.
This can be a useful tool if we are looking for a
specific answer in our assessment or survey and
want to keep it open until we get the number of
answers we need.
In these lessons I’m demonstrating how to use
these tools for assessments, but they can be
used for a varity of reasons when using Google
Forms. The option to stop accepting responses

Google Form Class Tools
Creating assessments in Google Forms can
be a rich experience with images, animation
and video. In this first lesson we will learn
how to create a basic assessment which
includes each of these elements. We will also
learn how to use form pages to segment
our assessments into manageable views for
students.
Go to your Google account and click on the
apps launcher icon.
Click the red create button on the left and
select Form.
Click on the Drive app.
Let’s provide a name to our test. Click once
where it reads untitled form.
Dijital Maestro

Questions With Images
I’ll also place a check mark to allow only one
response per person. This requires the student
to log into their account.
I’ll be using pictures and other media in
my test. When I do this, I can’t shuffle the
questions.
Type a name in the form name field and click
the OK button.
I’ll place a check mark on the first two options
and opt out of shuffling the questions.
We need to make some decisions about our
assessment in the form settings section. I
will be using pages to separate my test by
question.
When we use pages to divide a form into
sections, the student can’t see the form all
at once and can’t see how much is left of the
assessment. A progress bar provides feedback
so they have a visual clue for how much
of the assessment they’ve done or is left. I’ll
place a check mark to show the progress bar.
Let’s provide a short description for our test
and create the first question.
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Google Form Class Tools
We’ll start with a simple question without an
image. This will be a multiple choice question.
Click on the advanced settings option.
Enter the answers for our multiple choice
question.
When we created the form we could not
choose to shuffle the questions because we
will be using images and other media in our
quiz. Under the advanced settings we have
the option to shuffle the answer options
within the question. I’ll place a check mark
in the option to shuffle the answer order.
Remember to make the question required so
students don’t accidentally forget to answer a
question.
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Questions With Images
Click on the add item pull down menu.
You’ll be presented with the option to provide
a title and description for the page. Page titles
are a great way to help keep the assessment
organized.
Select the option to add a page break.
Provide a descriptive name for the page and
click the add item pull down menu to add our
question for this page.
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Google Form Class Tools
Click on the image option.
We have the option of either dropping an
image into the upload panel or clicking the
choose image to upload button.
An insert image box will open with several
options for placing an image in the form. The
upload option is automatically selected for
us. Other options include the ability to take a
snapshot of something on your computer, a
link to an image, a photo from your Google
photo album, or an image in your Google
Drive. In this first example we’ll select an
image from our computer.
I’ll select an image taken from a screen shot
and saved on my computer. It’s a good idea
to place all the images into a folder ahead of
time for easy access. You can use most image
formats but I recommend using JPEG or PNG
image formats.
I also recommend preparing your images
ahead of time because Google Forms does
not include tools to edit images.
Let’s see what happens when we don’t prepare
the image ahead of time.
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Questions With Images
The image I’ve chosen is very big. This size
can be cumbersome and it might be difficult
to see both the image and the question on
small displays.
We can re-size the image using the blue corner
handles available. There is one on the top
left of this image.
When I talk about preparing your images, I
mean that you should use a program dedicated
to working with images so you can re
size, crop rotate or enhance them before
uploading.
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Google Form Class Tools
Use the handle to shirk the image size. You
can’t enlarge an image without reducing the
image quality.
To swap out the image with another, click the
change image button.
I’ve re sized the image but the quality and
size of the image could make it difficult for my
students to answer the question properly.
We’re presented with the same options to
upload an image.
Now I’ll take the same image and prepare it
for the quiz.
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Questions With Images
I’ve cropped the same image to show me a
200 by 300 pixel area that I want the students
to see for the question.
Use one of the alignment buttons to position
your image for the question. I’ll leave the
image aligned to the left.
The image is the size we need and clearly
shows the information our students will need
to answer the question.
Above the image we have the option to provide
a title for the image and some information
when the user hovers the mouse over the
image.
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Google Form Class Tools
I’ll use the question for the image description
and for the hover over text information. This
isn’t the question students will answer. This is
just information for our image. Let’s create the
test question.
Type in the answer choices.
Click the add item pull down menu. Let’s create
a multiple choice question based on this
image.
Place a check mark to shuffle the answer
choices and to make the question required.
That’s it, we’ve added an image and associated
it with a question for our test.
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Questions With Video
Let’s add a question that uses a video as part
of the question. We’ll segment this question
by adding a page break.
Click on add item and select video from the
options.
Provide a title and description for the page.
An insert dialogue box will open. A video
search box is automatically presented so we
can search for videos in You Tube. There is
also a URL option where we can type the URL
for the video we want to use. I’ll use the URL
option.
YouTube has missions of great instructional
videos. Type a description for the video
you need and a list of available videos will
appear below the search box.
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Google Form Class Tools
I’ll paste the link to one of my videos in You
Tube.
Let’s provide a title for the video and a
caption.
Click the select button to finish the video
insert process.
Below each YouTube video there is a share
option. Click on this share option to get
a link to the video. This is how I was able
to copy and paste the video link for this
example.
You’ll see a thumbnail of the video display.
Use the buttons below the thumbnail to
adjust the video position.
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Questions With Video
Click on the add item menu and select multiple
choice.
This is an assessment so we don’t need a link
to the form results. I don’t want my students to
go back and edit their answers after finishing
the test so I won’t place a check mark on the
second option either.
We can write a message for our students
when they complete the quiz. Replace the
information that reads “Your response has
been recorded”, to something that is a little
more relevant for your students.
I’ll create a question that uses the information
in this video for the answer. Make sure
to shuffle the answer order and to make the
question required.
Click on the view live form link at the top of
the page.
That’s it for this example. We’ll only add one
image and one video for our short quiz. I’ll
click the Done button.
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Google Form Class Tools
We see our first question, which is a multiple
choice. Below the answer options, we see a
continue button. This button is here because
we used pages to separate our questions.
Answer the question and click the continue
button.
Separating our questions with page breaks is
a nice way to separate questions and keep the
questions visible for students.
In our next question we see an image above
the question. The students will use this image
as a reference to help them answer the
question.
Below the answer choices we have a back and
continue button. Answer the question and
click the continue button.
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Questions With Video
In the question with a video, the students will
see a thumbnail version of the video above
the question. To see the video, the students
can click the play button and the video will
play in the same box above the question.
When playing the video, students will have
access to the same controls for playing, fast
forwarding, rewinding and re-sizing the video.
On this last question students will answer the
question and click the submit button to finish.
Dijital Maestro
Using images in your assessments is a great
way to include rich media options.

Google Form Class Tools
In a previous issue I demonstrated some basic ways that Google forms can be used to conduct
surveys and assessments. Since that issue, I’ve had several questions about options that might be
available for assessments. One question was about setting a time limit for an assessment or survey.
Google provides tools for developers to enhance the functionality of Google Apps. In Google
Forms these are called add-ons. For the most part, add-ons are free to use. Let’s look at an add-on
to schedule when an assessment will stop being available to students. This add-on also includes an
option to set the maximum number of responses before the form stops accepting responses. The
third option available with this add-on is where we are looking for a specific value before the form
will stop accepting responses.
I’ll be using a test I created in the last issue. If
you don’t have a test or survey, go ahead and
create one. I want you to be able to use what
you learn here today or tomorrow in your
class.
A panel will open showing several tiles of
add-ons that can be used with Google Forms.
In the form edit page, click the Add-ons menu
option and click Get add-ons.
On the right side of the panel is a search box.
Search for an add-on called formLimiter.
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FormLimiter: Timer
You should see the formLimiter add-on information
appear within the panel.
A module will open with information about
the installation of formLimiter. The information
is used by formLimiter to access information
about your account and documents in your
Google Drive account. This is essential for
formLimiter to work properly.
On the right side is the installation button.
This add-on is free, click on the button.
To install the add-on you need to accept the
listed options and the agreement. It’s important
to note that Google will keep to the terms
of privacy you agreed to when the account
was created.
Dijital Maestro

Google Form Class Tools
The add-on will be installed in a few seconds
and you will see a message under the Addons
menu to let you know it’s been installed.
Click on the Limit pull down menu. The menu
has the options to select a date and time, the
maximum number of responses and the destination
spreadsheet value.
Select date and time.
On the right side of the form you will see a
panel open. This is the formLimiter configuration
panel.
The panel will show a place where we can add
a date, time and message. Click once inside
the first box.
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FormLimiter: Timer
A menu will display below the box. Use the
menu to select the day the assessment will
stop or type the date inside the box.
After you enter the date, provide a message
to let your students know the time has expired
and they can no longer submit responses.
After entering the date, click in the next box to
enter the time. Like the date option, you will
get a helpful tool to enter the time. Use this
tool or enter the time manually. Make sure to
include AM or PM.
If you would like to be reminded that the form
is closed, place a check mark to be automatically
e-mailed.
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Google Form Class Tools
If students try to access the form after the day
and time you specify, they will see a message
similar to this one.
If you want the form to accept responses
again, click on Responses in the form builder
and click Not accepting Responses.
Within the Google Form editor you will see
this message at the top of the page.
You can disable a time limit set on a form by
going back to the panel and clicking the disable
button at the bottom.
If students have already started working
on the assessment, they will be allowed to
finish and submit. They will not be timed
out while taking the assessment.
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FormLimiter: Max Responses
With form limiter we can also set the form to
stop accepting responses once we’ve reached
the number of responses we want. This is useful
when working with surveys. Click on the
limit menu and select max number of form
responses.
Enter a number for the maximum number of
responses and provide a message to display
when the maximum has been reached.
You will be presented with a box to enter the
maximum number of responses before the
form will no longer accept any more.
This is a great way to have competitions
in your classroom. You can select 1 in the
maximum number for the first team to
submit a response.
In this case it would be a good idea to get
an e-mail letting you know when the form is
closed.
Tip: Create several of these forms
ahead of time and have them ready for
one or more class periods.
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Google Form Class Tools
The third option is destination spreadsheet
cell value. Select this option from the menu.
Click on Responses in the menu and select
view responses.
With this option we need to look for a value in
a cell to stop accepting responses.
It took me a while to see the need of this
option in education but I think I have a good
example for how we can use this in a lesson or
assessment. Before we can enter values here,
we need to setup some instructions in the
spreadsheet that will collect our responses.
In this example I have a quiz with just one
question. I want to stop accepting responses
once one person gets the answer correctly.
This is different from accepting only one
answer because we are looking for the first
correct answer. This means we can accept
multiple answers but the form will only stop
accepting responses once we have the correct
answer.
In this example I’m looking for the first correct
answer, but we could easily set this to stop
accepting responses after any number of correct
answers.
Dijital Maestro

FormLimiter: Cell Value
All our responses are automatically collected
in a spreadsheet labeled Form Responses
1. We need to create another sheet for our
instructions. Click the plus on the left to create
a new sheet in this workbook.
Let’s begin with the instructions.
In cell A1 I’ll provide a description to help as
a point of reference. You don’t need to do this
but I think it will help us understand what is
going on.
A new sheet will be created next to the Form
Response 1 sheet. It should be names Sheet2.
If it named something else that’s fine. Just
keep the name of the sheet in mind for later.
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Google Form Class Tools
We’re going to use an instruction that counts
the number of times something takes place.
This instruction is going to count the number
of times we have the correct answer. In cell B2
type =countif.
We’ve written the instructions for which sheet
to use, now we need to tell it where in the
sheet to look for the answers. The answers will
be located in column B. Cell B1 is used for the
question so we need to start looking in cell
B2. The instructions !B2:B tell it to look in column
B and start in cell B2. Type these instructions
after the single quote in ‘Form Response
1’.
We need to tell the spreadsheet where to
look for the information to count. We are
collecting all the responses in the Form
Response 1 sheet.
After =countif, type an open parenthesis followed
by the sheet name, Form Response
1. Make sure the sheet name is within single
quotes like this, ‘Form Response 1’.
After we’ve told it to look for the answer
in column B, we need to give it the correct
answer we are looking for to stop accepting
responses. After !B2:B, type a comma followed
by the correct answer. In my example
that would be “Hypertext Markup Language”.
Make sure to place text answers in quotation
marks. If the answer is a number, don’t use
quotation marks. Finish the instructions with a
closing parenthesis.
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FormLimiter: Cell Value
You should see a zero where we entered the
instructions. If you don’t, check the instructions.
Notice how the instructions are color
coded. The form and cell reference should be
in orange and the answer in green,
In the next box, enter the number value we
want to use to stop accepting responses.
In this example I want to stop accepting
responses after I get five correct answers.
Below the box we see that current the number
of correct answers is zero. Let’s start entering
some answer so we can see how this works.
Go back to the form edit page and into
the formLimiter panel. In first box enter
sheet2!B1. This tells form limiter where to look
for the value. This is also where we typed the
instructions. In our example that would be the
number of correct responses.
Type a message to display when the form
is closed. Choose if you want to receive an
e-mail when the form is closed and click the
save and enable button.
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Google Form Class Tools
Let’s enter some responses to see how this
works. Go back to the form editor and select
view live form.
Go back to the form edit page and click the
view responses button, or if the responses
sheet is still open, go to that page.
I’ll select the correct answer and click submit.
In the bottom of the workbook, click on sheet
2 where we have the instructions.
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FormLimiter: Cell Value
The cell now has the number 1 to record our
first correct answer. I’ll take the quiz a few
more times.
Looking at sheet 2, we can see that the
instructions are recording the four correct
answers and ignoring the wrong answers.
I’ve gone back and entered five more
answers. Of the six answers seen here, only
four are correct.
On the fifth correct answer, the form will stop
accepting responses.
This add-on is a great tool with several useful
features.
Dijital Maestro