Exam Day Booklet 2012 - NymE - SEK

KET/KETfS
PET/PETfS
FCE/FCEfS
CAE
CPE
BEC P
BEC V
BEC H
ILEC/ICFE
TKT
Delta
Exam Day Booklet 2012
KET, KET for Schools, PET, PET for Schools, FCE, FCE for Schools, CAE, CPE,
BEC (all levels), ILEC, ICFE, TKT and Delta Module One
This booklet contains regulations for the exam day conduct of Cambridge ESOL exams. See also the Timings and
Instructions Booklet for each exam for details of the time window and length of each paper, and the instructions you
need to read to candidates before each paper. There is a separate Speaking Test Instructions booklet and there are
also different Exam Day Booklets for computer-based tests, Skills for Life and YLE, and separate instructions for TKT
Practical.
Throughout this booklet, ‘You’ means the centre and/or the Centre Exams Manager on behalf of the centre or
any supervisor or invigilator who needs to carry out these tasks. As required in your Centre Agreement, you are
responsible for ensuring these and any other instructions from Cambridge ESOL are followed.
You must have a copy of this booklet, plus the relevant Timings and Instructions Booklet, in each exam room.
If you are running a computer-based exam, please use the Computer-Based Testing Exam Day Booklet.
STEP 1 – SETTING UP
You must:
■ Have at least one invigilator per 25 candidates in each exam room. If
there is only one invigilator, you must ensure they have a way of
summoning assistance.
■ Use direction signs or a suitable alternative to help candidates find the
exam room.
■ Display the current Cambridge ESOL Notice to candidates outside (not
inside) the exam rooms. Only one Notice is required if it is visible outside
all the rooms being used.
■ Remove or cover all helpful material, such as posters or notices in English,
from the exam room (except for safety notices).
■ Ensure there is an accurate method of timing available to all candidates,
for example by having a clock at the front of the room.
■ Check you have the question papers and answer sheets for the correct
test. You must not open the question paper packets before the exam day.
Seating arrangements
■ Candidates must be seated at a desk or table.
■ Display candidate numbers clearly and securely on each desk.
■ Candidate numbers must be clearly visible to invigilators from a distance.
■ Candidates must face in the same direction and be seated in column
layout in candidate number order.
■ Ensure that desks are at least 1.25m apart (from the middle of the desk in
all directions).
■ Desks can be shared, as long as candidates are at least 1.25m apart.
■ Candidates must not be seated with their backs to the invigilator.
■ Do not use chairs with side flaps unless the side flaps allow candidates to
work with question papers and answer sheets side by side.
■ Where candidates in the same room are taking more than one TKT
module, they may be seated in groups according to module.
■ Write the centre number, the
name of the exam, and the
component on a board or
flipchart. For all papers except
Listening, write the start
time and finish time when
candidates start each paper.
Centre no: GB599
FCE Writing
START TIME: 10.20
FINISH TIME: 11.40
FRONT
01 06 07 12
02 05 08 11
1.25m
1.25m
03 04 09 10
CBT
YLE
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EXAM DAY BOOKLET 1

Exam materials
The exam materials have been checked by the centre on receipt. Make sure you have everything you need to run
your exam today.
Blank answer and mark sheets are provided for emergency use when an individually printed sheet is not available.
Candidate
Information
Sheet (CIS)
Reading &
Writing
Reading
Writing
Use of
English
Listening
All modules TKT
Paper 1
Paper 2
Provided by Cambridge ESOL
Provided by you
(the centre)
ALL exams Candidate Information Sheets Soft pencils (B or HB),
erasers
KET/KET for Schools
PET/PET for Schools
BEC Preliminary
FCE/FCE for Schools,
CAE, CPE
BEC Vantage
BEC Higher
ILEC, ICFE
FCE/FCE for Schools,
CAE, CPE
BEC Vantage
BEC Higher
ILEC, ICFE
FCE/FCE for Schools,
CAE, CPE
ALL exams (not
applicable to TKT or
Delta Module One)
Delta Module One
Question papers, personalised answer sheets*,
attendance register, script return envelope, bar
code label
* For PET/PET for Schools Writing Part 3 and
BEC Preliminary Writing Part 1 and 2, the
answer sheets are packed in question paper
envelopes with orange labels.
Question paper booklets, attendance register,
script return envelope, bar code label
No answer sheets are provided. Candidates
must write in the question paper booklets.
Question papers, personalised answer sheets,
attendance register, script return envelope, bar
code label
Question papers*, CDs*, individually printed
answer sheets, attendance register, script return
envelope, bar code label
*Check you are using the correct version.
Question papers, personalised answer sheets,
attendance register, script return envelope,
return label
Question papers, answer booklets, attendance
register, script return envelope, bar code label
Soft pencils (B or HB),
erasers
Pens, rough paper
Soft pencils (B or HB),
erasers
CPE only: rough paper
Soft pencils (B or HB),
erasers, CD player
Soft pencils (B or HB),
erasers, rough paper
Authorised/unauthorised materials
You must provide a designated area where candidates can store personal items during the exams (preferably
outside the exam room). No smoking, eating or drinking is allowed in the exam room (except for water in a plastic
bottle).
Pens
Authorised materials that candidates can have at
their desk during the exam:
Photo ID, pens, pencils, erasers, small pencil cases,
water in a plastic bottle, medicine and confirmation
of entry
Examples of unauthorised materials for placing in the
designated area:
Mobile phones, cameras or any other electronic
items, dictionaries, correction fluid/tape, etc., paper,
bags, handbags, luggage
✓
✓
✓
✗
✗
✗
All other materials must be placed in the designated
area
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EXAM DAY BOOKLET

Candidate Information Sheets
We send you Candidate Information Sheets (CIS), pre-printed with candidate names and numbers. You are also
given blank CIS for candidates whose pre-printed sheets are not available and for the Delta Module One exam.
The Centre Exams Manager can choose at what stage to ask candidates to complete the CIS on the exam day, and
they must be completed by all candidates.
■ Tell candidates that there are two sides to them.
■ Tell candidates to keep CIS forms flat and not to write on the big black rectangles at the top and on the side.
■ Collect CIS forms before starting a paper.
STEP 2 – STARTING EACH TEST
Test day photos
Test day photos are mandatory for CAE, and may become mandatory for other exams throughout 2012. You must
take a photo of each candidate on the day of the written test or Speaking test. See the Test day photo guide for
guidance.
Checking candidates’ photo ID
You must check the photo ID of each candidate for each paper. Candidates must be seated at their desks when
the IDs are checked. When checking, you must check that the photo ID matches the candidate and that the name
on the ID matches the name on the desk label/attendance register. In all cases, you must be confident about the
candidate’s identity and have a suitable procedure for candidates who do not bring ID.
READING, WRITING, USE OF ENGLISH
You must check the candidates’ photo ID in the exam
room for each paper. You can either do this before the
start of the test, or within the first 15 minutes of each
paper.
LISTENING:
You must check the candidates’ photo ID in the exam
room before the paper starts.
You must not allow any unauthorised people into the exam room. Inspectors will always provide proof of
identity.
You must repeat these actions at the beginning of each paper:
1. Ensure that the mobile phones of all staff are switched off.
2. Show candidates to the desk with their candidate number.
Tell candidates:
3. To switch off their mobile phones, including any alarms. Tell them that using the ‘vibrate’ mode is not
acceptable as it may interfere with Listening test equipment.
4. To switch off any electronic devices, including alarms on their watches.
5. To put mobile phones and other unauthorised items in the designated area.
6. That the use of any unauthorised electronic devices or mobile phones ringing will be treated as malpractice.
7. They must not talk, copy, or keep or use unauthorised items or they may be disqualified.
8. Not to open the question papers until they are told to do so.
Then:
9. Ensure that small pencil cases and documents required for identification have been checked for unauthorised
items, and that pencil cases on desks are left open.
10. Distribute answer sheets for the test that the candidates are about to take. Don’t give out answer sheets for
subsequent tests.
11. Write down any name corrections to be passed to the Centre Exams Manager who will make any changes on
the relevant Entries System.
12. Open the question paper packets in front of the candidates and distribute them.
13. Point out any important information about the paper (e.g. any errata).
14. Tell candidates to look at the instructions on the front of the question paper and the separate answer sheet, if
relevant.
STEP 3 – READ OUT THE INSTRUCTIONS TO CANDIDATES
15. Once the instructions for the paper have been read out from the relevant Timings & Instructions Booklet, write
the start and finish times for the paper on the board and follow Steps 4 and 5 in this booklet.
EXAM DAY BOOKLET 3

STEP 4 – DURING EACH TEST
You must invigilate the exam and ensure that there is no malpractice. You also need to be alert to any candidates
who need assistance (such as toilet breaks).
INVIGILATING THE READING, WRITING, USE OF
ENGLISH TESTS
■ Invigilators must be alert at all times and regularly
patrol the exam room.
■ Look out for the possible use of any camera or
electronic device.
■ You must not do any other activity in the exam
room, for example, reading a book or working on a
laptop.
INVIGILATING THE LISTENING TEST
■ During the Listening test, you must ensure that
invigilators have a good view of all candidates while
the Listening test is being played.
■ Look out for the possible use of any camera or
electronic device.
■ You must not do any other activity in the exam
room, for example, reading a book or working on a
laptop.
■ You must not move around the room unless
absolutely necessary as this can distract candidates
and may affect their hearing of the test. However,
you can use the final section of the test to move
around and check candidates are transferring their
answers to the answer sheets.
Attendance registers
Complete and sign the attendance register during each test.
If a candidate is not on the attendance register, add their name and candidate number and tell the Centre Exams
Manager of this addition as soon as possible. If there is no space available on the attendance register, attach a
note with the candidate’s name and candidate number. You must also mark Special Arrangements candidates on
the attendance register.
Absent candidates
Mark a candidate’s absence on the attendance register in the attendance column and shade the relevant box on
the candidate’s pre-printed answer sheet.
Remove the absent candidate’s materials from the desk after allowing enough time for a late arrival.
Note: You must never use an absent candidate’s answer sheet for another candidate.
Room plans
You must complete an accurate room plan during each test.
The room plan must show the position of each candidate by candidate number, the direction they are facing, and
the distance between their desks. Include the number and position of invigilators. For Listening tests, each room
plan must also indicate the position of playback equipment and speakers, and of any pillars or other features
which might affect the sound.
Candidates who want to leave the room
Candidates must not leave the room during the Listening test.
For all other written papers a candidate can briefly leave and return to the exam room under supervision at any
time (except during the final 10 minutes). For example, they must be escorted by a member of staff, have beforeand-after
search of toilets, etc. If there is only one invigilator in a room, they must never leave the candidates
unsupervised and must be able to summon assistance at any time during the exam.
■ Tell the candidate to turn their question paper and answer sheet face down on their desk.
■ Remind the candidate that they are still under exam conditions during the time they are out of the exam room.
They must not communicate with anyone while outside the room.
■ Make sure that the papers remain untouched until the candidate returns and resumes work.
If a candidate has finished their test and wants to leave the room permanently, check the timings permitted in the
Instructions to candidates section of the Timings and Instructions Booklet before allowing them to leave. Collect all
question papers, answer sheets and any rough work before the candidate leaves the room. The candidate must
remain seated while you collect the papers and they must leave the room quietly.
Safeguarding the welfare of children and young people
You are responsible for the safety and welfare of children and young people during the exam.
4
EXAM DAY BOOKLET

Incidents
Malpractice
Submit a Malpractice form and, if relevant, a Special Consideration form
You must report anything unusual, such as suspicious behaviour of any candidates during the exam, to the Centre
Exams Manager.
Some examples of malpractice:
■ Talking
■ Copying/collusion
■ Using unauthorised materials,
such as dictionaries or notes
■ Using electronic devices
■ Impersonation
■ Disruptive behaviour
■ Not following the instructions
of exam staff
■ Mobile phones ringing
■ If you suspect misconduct:
● Give a discreet but clear warning to the candidate that they will be
reported.
● Allow the candidate to complete any remaining tests.
● Report the incident using a Malpractice form. Reports must contain
specific and unambiguous details.
● Do not ask candidates to write statements at the time.
■ Candidates must not be disqualified from subsequent tests. However,
in extreme circumstances you can exclude or expel a candidate from
the exam room if the candidate’s continued presence would cause
disruption to other candidates.
■ If the candidate poses a threat to the health or safety of other candidates
or exam staff, you can exclude the candidate from subsequent papers.
The decision to disqualify must be left to Cambridge ESOL.
Late arrivals
Submit a Late Arrival form
You must not allow late arrivals for Listening tests to enter once the test has started. However, for FCE, CAE and
CPE, the supervisor can allow the candidate to take the test using a different test version later on the same day,
provided they have not been in contact with candidates who have already taken the test.
For other papers, you can allow late arrivals to enter (with the supervisor’s permission) if no other candidate has
permanently left the room. You must give them the same instructions as other candidates and allow them the full
time of the test.
■ On the candidate’s question paper and answer sheet(s), indicate the point reached at the time when the paper
was due to finish, with particular care being taken if questions have not been answered in sequence.
■ If a candidate is late for a good reason (e.g. sudden illness or transport problems) and exam security has not
been threatened, all the work completed by the candidate will be accepted by Cambridge ESOL.
■ If a candidate is late because of carelessness (e.g. oversleeping or misreading the timetable) and exam security
has not been threatened, the work completed within the exam times will be accepted by Cambridge ESOL.
Special consideration
Submit a Special Consideration form within two weeks of the exam day
If something happens that you think may affect the performance of a candidate or a group of candidates, the
Centre Exams Manager must submit a Special Consideration form.
For example, if any candidate is unwell during the exam, or if there is a loud noise during the Listening test,
or problems with the Listening test equipment, submit this form to ensure that your candidates are not
disadvantaged.
Please consider whether the issue affects all the candidates in the room, a range of candidates in an area, or a
single candidate.
Emergencies
Submit a Special Consideration form within two weeks of the exam day
If there is an emergency, such as a fire alarm or bomb alert, follow the instructions below:
■ Evacuate the exam room following the regulations of the venue.
■ Leave the question papers and answer sheets in the exam room.
■ Supervise the candidates as closely as possible to make sure they don’t talk to each other.
■ After candidates have returned to the exam room and before the paper is resumed, mark on each candidate’s
work where the interruption occurred.
■ Note the time and length of the interruption.
■ Write the new finish times on the board and allow candidates the full working time for the paper.
EXAM DAY BOOKLET 5

STEP 5 – CONCLUDING EACH TEST
READING, WRITING, USE OF ENGLISH
■ Ten minutes before the end of the test, tell
candidates there are 10 minutes left.
■ If they are using an answer sheet, remind them that
they must transfer their answers and make sure
that they are doing so.
■ For Writing, remind them to write within the grey
lines in the spaces provided and make sure that
they are doing so.
■ Do not allow any candidate to leave the exam room
in the final 10 minutes.
■ Five minutes before the end of the test, tell
candidates there are 5 minutes left.
■ At the end of the test tell candidates to put their
pens or pencils down immediately.
LISTENING
■ The test is divided into sections, and the recording
on the CD is complete in itself, with all necessary
pauses and instructions to candidates.
■ At the end of the test tell candidates to put their
pencils down immediately.
■ Collect all question papers, answer sheets and rough work before candidates leave the exam room.
■ Candidates must remain seated while you collect the papers.
■ If a candidate does not transfer all their answers to the answer sheets in time, and you believe that there is a
good reason, you must return the question paper with a report explaining the reasons for non-transfer. Any
requests for Special Consideration because a candidate has not transferred their answers will not be accepted if
submitted later.
■ Pack materials according to the instructions given in Step 6.
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EXAM DAY BOOKLET

STEP 6 – PACKING INSTRUCTIONS
You must follow these instructions in order to enable prompt processing of results and to maintain the security of
the materials.
All materials must be returned or destroyed as listed in the table below. You must not keep anything to use for
teaching or other purposes.
For materials to be returned:
■ Make sure materials for each test are packed in separate script return envelopes.
■ Collate used question papers in candidate number order.
■ Collate answer sheets in candidate number order.
■ Split answer sheets into separate envelopes per packing code.
See the table below for additional instructions.
Candidate
Information
Sheet (CIS)
Reading &
Writing
Reading &
Writing
Reading
Writing
Use of
English
ALL exams
PET/PET for Schools
BEC Preliminary
KET/KET for Schools
FCE/FCE for Schools
CAE, CPE
BEC Vantage
BEC Higher
ILEC, ICFE
FCE/FCE for Schools
CAE, CPE
BEC Vantage
BEC Higher
ILEC, ICFE
FCE/FCE for Schools
CAE, CPE
Listening ALL exams (except
TKT and Delta
Module One)
All modules TKT
Paper 1
Paper 2
Delta Module One
Return in script return envelope
Put used CIS forms in the original envelope or a
similar A4 envelope marked CIS.
Used and unused Reading answer sheets,
used Writing answer sheets, room plan and
attendance register.
Collate answer sheets for Reading and
Writing tests in separate piles.
All answer sheets, room plan and attendance
register.
Used question papers, room plan and
attendance register.
Return all unused question papers in a separate
envelope within the same package. Write
‘Unused question papers’ on the envelope.
All answer sheets, room plan and attendance
register.
Answer sheets, room plan and attendance
register.
Used question papers, answer sheets, room
plan and attendance register.
Do not insert answer sheets into question
papers, create a separate pile.
Return all unused question papers in a separate
envelope within the same package. Write
‘Unused question papers’ on the envelope.
Answer booklets, room plan and attendance
register.
Destroy securely or return
in a separate envelope
within the same package
Unused CIS forms.
All question papers.
Unused Writing answer
sheets.
All question papers.
Securely destroy rough
paper.
All question papers.
Securely destroy rough
paper (CPE).
All question papers.
All CDs.
Securely destroy rough
paper.
All question papers.
■ Seal the materials to be returned in the script return envelope immediately and attach the bar code label.
● If your Centre Exams Manager wishes to double-check that materials are packed correctly, seal the materials
in a similar A4 envelope in the presence of a witness. You must then provide two signatures across the seal
and give the envelope to the Centre Exams Manager.
■ Exam materials must never be stored unsealed.
■ Give the envelope to the person responsible for keeping it in a safe place and despatching it.
EXAM DAY BOOKLET 7

KET/KETfS
PET/PETfS
FCE/FCEfS
CAE
CPE
BEC P
BEC V
BEC H
ILEC/ICFE
TKT
Delta
Returning other materials to Cambridge ESOL
Forms
You must send all Special Consideration, Malpractice and Late Arrival forms directly to the Exams Processing Unit
(Special Circumstances) whose contact details are included on each form. Do not send them back in the same box
as the exam scripts.
Materials for absent candidates and unused reserve entries
Answer sheets
■ Mark the candidate as absent on the answer sheet.
■ Add the answer sheet(s) in sequence with the other candidates’ answer sheets in the script return envelope.
Question papers
■ Refer to the table in Step 6 and follow the relevant instructions for unused question papers.
For PET, PET for Schools and BEC Preliminary
■ Mark the candidate as absent on the Reading answer sheet.
■ Add the Reading answer sheets in sequence with the other candidates’ answer sheets in the script return
envelope.
■ For unused Writing answer sheets, you can destroy them securely or return them in a separate envelope. Write
‘Unused Writing answer sheets’ on the envelope.
Materials for candidates who arrive late
■ Include the question paper and answer sheet(s) in the script return envelope in sequence with the other
candidates’ work.
■ The Centre Exams Manager must send the completed Late Arrival form separately to the Exams Processing
Unit (Special Circumstances), including a Special Consideration form if necessary.
Materials for candidates with special arrangements
Administrative special arrangements only (e.g. extra time)
■ Include the candidates’ materials with the other candidates’ materials.
Modified materials
■ Put the candidate’s answers for each paper in a separate A4 envelope, including any other materials, such as
Instructions to supervisors booklets and CDs.
■ Write the candidate details on the envelope.
■ Add the envelope in sequence with the other candidate materials in the correct script return envelope.
■ Write ‘Candidate with special arrangements’ on the outside of the script return envelope.
■ Despatch the script return envelope to Cambridge ESOL in the usual way.
■ If you need to transcribe the candidate answers, please refer to The writing of answers section in the Special
Requirements Booklet. In the case of blind candidates, it is the responsibility of the centre to arrange for the
transcribing of Braille answers, before returning the scripts.
CBT
YLE
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© UCLES 2011 EMC/7826/1Y10
NOT FOR RESALE
*8904801371*
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EXAM DAY BOOKLET