Implications of change management in public administration

Revista Tinerilor Economişti (The Young Economists Journal)
• Identify dependencies between systems: the interdependencies within
enterprise, and those outside (customers, suppliers or banks). Dependencies
between systems can lead to increased complexity issues to the switchover
to euro currency.
Disturbance could be:
- enthusiastic participants in the project wish to remove
difficulties can also create a vision far too optimistic;
- makers may tend, subconsciously, to promote changes.
Introduction of the euro affects all IT systems that operate with monetary units
(these include systems used for billing purposes, states payment information and ticket
sales management, management programs acquisitions, applications for stock
management, and systems processing financial information, such as cash registers and
other point of sale terminals).
Efforts to ensure that these systems are adapted in time to the new currency
may require more time. SMEs should start by making an inventory of IT systems which
will be affected by currency conversion. In addition, should be identified the hardware
that require upgrading or replacement (eg. keyboards, printers, cash registers and
vending machines).
One of the strategic decisions to be taken in preparation for adapting IT systems
for SMEs refers to the possibility of integration adaptation arising from the euro within
a broader IT project, to be implemented independently of the changeover. Such a
combination would be appropriate in terms of an approach based on minimizing
costs. Among the adjustments required by IT systems changeover include systems
ability to process two currencies (the euro and national), to cope with the requirements
relating to dual display of prices, to implement conversions between national currency
and euro in accordance and conversion rules to process a large number of decimal
places.
If IT systems of enterprises are connected with systems partners business,
suppliers, etc... It is necessary to ensure continuous compatibility of these systems after
currency conversion.
Generally, any new computer program purchased by SMEs in during the
preparation process for converting currency should already be compatible with euro,
avoiding the need for further adjustments.
To ensure proper functioning of all IT systems euro starting € on all
applications that have been adapted should be tested carefully and repeatedly as soon as
possible, to avoid faults and make necessary improvements before the IT systems
become operational.
Before the final conversion into euros of archive files and databases is
recommended to backup them.
4. Conclusions:
The first difficulty who hit companies in countries that expected to adopt the
euro is related to problems of adapting their accounting systems and administrative
systems. Major difficulties are found in large societies framework, in the transition
period must align with general requirements which refers to the monetary union. Date
of the transaction to single currency is the point from which all small and medium
companies must report to the single currency, thus recommends using the software that
will to be able to perform the conversion to the single currency automatically.
54