Final Narrative and Expenditure Reports - Hablamos Juntos

FINAL EXPENDITRUE REPORT
Q. What happens if we do not expend all of our grant funds in the Planning
Phase Can we roll this over to the Implementation Phase
Unexpended funds at the close of the planning period (September 30, 2003) will need to
be refunded to the RWJF by October 31, 2003
Q. How long will it take for the RWJF to release the remaining 10% of the
Planning grant funds after the report is submitted
Release of any grant funds retained by the RWJF and owed to the grantees will be
triggered by receipt and acceptance of the Final Narrative Report, Bibliography and the
Final Expenditure Report. Final payments from the Foundation may take up to four
weeks from the time of receipt. Grantees are therefore encouraged to submit their
reports as early as possible.
Q. What format shall we use for the final expenditure report
The final expenditure report should reflect two columns representing the two six-month
periods and a column showing the variance. If you have requested and been approved
for a budget revision since the first six month report, be sure to use this budget on the
final expenditure report. Not doing so can cause delays in closing out your grant.
Record only actual expenditures. You may also want to include a “match” column on
your spreadsheet so that the itemized match can be easily reviewed.
Q. What if my actual expenditures exceeded the amount of the grant for the
grant period
The grant award for the Planning Year is $150,000. Any expenses beyond this amount
can be considered part of your match contribution.
Q. Are there any specific requirements for how we report on our match
contribution
A 25% match is a requirement of your grant. Your expenditure report should reflect
that you have met this requirement. You may also want to include a “match” column on
your spreadsheet so that the itemized match can be easily reviewed.
If the partners who were included in the match contribution forms at the onset of the
project have changed in the course of the planning process, please submit the new
forms documenting the match along with your expenditure report.