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Annex 6-D IFB SOLICITATION AND FILE CHECKLIST IFB SOLICITATION CHECKLIST FILE CHECKLIST For Construction Procurements: See 4.24 - The procurement of “construction” for “Capital Outlay Projects” is governed by the rules of the Construction and Professional Services Manual, issued by DGS/Division of Engineering and Buildings. Bonds: For construction contracts in excess of $500,000, a bid bond, performance and payment bonds are required. Drawings, As-Built: If “as-built drawings” are required, specify the number of copies, when, and to whom they are to be delivered. Drawings, Shop: If shop drawings are required, specify when and to whom they are to be submitted, approvals required, and time limits for review or changes, by both the agency and the contractor. Material/Supplies: If there is agency furnished material to be supplied to the contractor, the solicitation must provide for its control, and return, or disposition. If the contractor is to furnish material or supplies, the quantity, quality, and availability must be specified. Page 16 of 28
Annex 6-I Small Business Subcontracting Plan All small businesses must be certified by the Commonwealth of Virginia, Department of Minority Business Enterprise (DMBE) by the due date of the solicitation to participate in the SWAM program. Certification applications are available through DMBE online at www.dmbe.virginia.gov (Customer Service). Definitions “Small business'' means a business, independently owned and controlled by one or more individuals who are U.S. citizens or legal resident aliens, and together with affiliates, has 250 or fewer employees, or average annual gross receipts of $10 million or less averaged over the previous three years. One or more of the individual owners shall control both the management and daily business operations of the small business. (Code of Virginia, § 2.2-4310) “Women-owned business'' means a business that is at least 51% owned by one or more women who are U.S. citizens or legal resident aliens, or in the case of a corporation, partnership, or limited liability company or other entity, at least 51% of the equity ownership interest is owned by one or more women who are U.S. citizens or legal resident aliens, and both the management and daily business operations are controlled by one or more women. (Code of Virginia, § 2.2-4310) “Minority-owned business'' means a business that is at least 51% owned by one or more minority individuals who are U.S. citizens or legal resident aliens, or in the case of a corporation, partnership, or limited liability company or other entity, at least 51% of the equity ownership interest in the corporation, partnership, or limited liability company or other entity is owned by one or more minority individuals who are U.S. citizens or legal resident aliens, and both the management and daily business operations are controlled by one or more minority individuals. (Code of Virginia, § 2.2-4310) Bidder Name: _____________________________________________ Preparer Name: __________________________________________ Date: ____________________ Instructions A. If you are certified by the Department of Minority Business Enterprise (DMBE) as a small business, complete only Section A of this form. This shall not exclude DMBE-certified women-owned and minority-owned businesses when they have received DMBE small business certification. B. If you are not a DMBE-certified small business, complete Section B of this form. For the bid to be considered and the bidder to be declared responsive, the bidder shall identify the portions of the contract that will be subcontracted to DMBE-certified small business in Section B. Section A If your firm is certified by the Department of Minority Business Enterprise (DMBE), are you certified as a (check only one below): ______ Small Business ______ Small and Women-owned Business ______ Small and Minority-owned Business Certification number:_______________________ Certification Date:___________________________ Page 17 of 28
Page 1 and 2: July 9, 2012 MEMORANDUM TO: FROM: P
Page 3 and 4: To print a copy of the manual, save
Page 5 and 6: (4) can be purchased within ten per
Page 7 and 8: Annexes 2-B, 2-C, 2-D (DELETED) Pag
Page 9 and 10: evidence, satisfactory to the publi
Page 11 and 12: Annex 3-K Example RFP Newspaper Adv
Page 13 and 14: to use in recording information. Fo
Page 15: 6.1 Competitive Sealed Bidding. The
Page 19 and 20: Annex 7-B SAMPLE FORMAT AND STEP-BY
Page 21 and 22: Annex 9-A Emergency Procurement Pro
Page 23 and 24: APPENDIX A GLOSSARY AND ACRONYMS In
Page 25 and 26: SECTION II SPECIAL TERMS AND CONDIT
Page 27 and 28: 60. EMPLOYMENT SERVICES ORGANIZATIO

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