exhibit b providence master homeowners association design review ...
exhibit b providence master homeowners association design review ...
exhibit b providence master homeowners association design review ...
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PROVIDENCE MASTER HOMEOWNERS ASSOCIATION<br />
RECORDS ACCESS POLICY<br />
The Nevada Revised Statute 116 (NRS 116), which governs operations of common interest<br />
communities, requires each community Board of Directors (Board) to maintain complete records of all<br />
business, property and financial matters, as well as minutes of all meetings of the <strong>association</strong>. NRS<br />
116.31175 and Article 11 of the Mountain's Edge Master Association (Association) Bylaws provide that<br />
the Owners shall have the right to inspect the books and records of the Association.<br />
Official records of the Association are considered to be only those items <strong>review</strong>ed and acted upon by the<br />
Board of Directors, and not preliminary data or reports which have not been formally approved by the<br />
Board. The following procedure is hereby established for the inspection of the records of the Association:<br />
1. A written request to inspect addressed to the Board of Directors and its duly authorized agent must be<br />
received at least 48 hours prior to the planned inspection. NRS 116 provides that all books and records<br />
of an <strong>association</strong> may be inspected by any owner at any reasonable time during normal business hours.<br />
Every effort will be made to accommodate the time frame requested, subject to the detail of the request<br />
and availability of records in storage.<br />
2. The notice must state specifically which records are to be inspected, in order that such records may<br />
be assembled for inspection.<br />
3. All records shall be inspected at the business office of the Association between the hours of 9:00 a.m.<br />
and 4:00 p.m., Monday through Friday (except holidays). A member of the Board and/or staff shall be<br />
present during inspection.<br />
4. The following records are not available for inspection:<br />
a) Minutes of Executive Sessions and Violation Hearings.<br />
b) Where disclosure would violate a constitutional or statutory provision.<br />
c) Where disclosure could result in harm to the Association or any of its Owners.<br />
d) Personnel records.<br />
e) Inter-office memoranda.<br />
f) Active litigation files.<br />
5. Owners requesting access shall not disrupt the ordinary business activities of the management office<br />
or staff during the course of inspection.<br />
6. No original records may be removed from the office.<br />
7. Certain records of the Association for prior years may be located at remote storage facilities.<br />
Person(s) requesting inspection of such records will be required to reimburse the Association for the cost<br />
of recovery and subsequent re-storage of these records. Additional time to accomplish this may be<br />
required.<br />
8. Owners may request copies of records. Requests must be in writing and requested records itemized<br />
specifically. Copies will be furnished within three (3) business days at cost to the requesting party of<br />
$.15 per copy.<br />
9. The <strong>association</strong> is under no obligation to provide any additional information other than that allowed by<br />
law.<br />
10. The Association may charge up to $10.00 per hour to cover the cost of staff time to assemble the<br />
requested records and oversee the <strong>review</strong> process.<br />
Community Standards 18<br />
Providence Master Homeowners Association<br />
May 2006