exhibit b providence master homeowners association design review ...

PROVIDENCE MASTER HOMEOWNERS ASSOCIATION
RECORDS ACCESS POLICY
The Nevada Revised Statute 116 (NRS 116), which governs operations of common interest
communities, requires each community Board of Directors (Board) to maintain complete records of all
business, property and financial matters, as well as minutes of all meetings of the association. NRS
116.31175 and Article 11 of the Mountain's Edge Master Association (Association) Bylaws provide that
the Owners shall have the right to inspect the books and records of the Association.
Official records of the Association are considered to be only those items reviewed and acted upon by the
Board of Directors, and not preliminary data or reports which have not been formally approved by the
Board. The following procedure is hereby established for the inspection of the records of the Association:
1. A written request to inspect addressed to the Board of Directors and its duly authorized agent must be
received at least 48 hours prior to the planned inspection. NRS 116 provides that all books and records
of an association may be inspected by any owner at any reasonable time during normal business hours.
Every effort will be made to accommodate the time frame requested, subject to the detail of the request
and availability of records in storage.
2. The notice must state specifically which records are to be inspected, in order that such records may
be assembled for inspection.
3. All records shall be inspected at the business office of the Association between the hours of 9:00 a.m.
and 4:00 p.m., Monday through Friday (except holidays). A member of the Board and/or staff shall be
present during inspection.
4. The following records are not available for inspection:
a) Minutes of Executive Sessions and Violation Hearings.
b) Where disclosure would violate a constitutional or statutory provision.
c) Where disclosure could result in harm to the Association or any of its Owners.
d) Personnel records.
e) Inter-office memoranda.
f) Active litigation files.
5. Owners requesting access shall not disrupt the ordinary business activities of the management office
or staff during the course of inspection.
6. No original records may be removed from the office.
7. Certain records of the Association for prior years may be located at remote storage facilities.
Person(s) requesting inspection of such records will be required to reimburse the Association for the cost
of recovery and subsequent re-storage of these records. Additional time to accomplish this may be
required.
8. Owners may request copies of records. Requests must be in writing and requested records itemized
specifically. Copies will be furnished within three (3) business days at cost to the requesting party of
$.15 per copy.
9. The association is under no obligation to provide any additional information other than that allowed by
law.
10. The Association may charge up to $10.00 per hour to cover the cost of staff time to assemble the
requested records and oversee the review process.
Community Standards 18
Providence Master Homeowners Association
May 2006