exhibit b providence master homeowners association design review ...

PROVIDENCE MASTER HOMEOWNERS ASSOCIATION
MEETING RULES OF ORDER POLICY
The Board of Directors recognizes the importance of an established, consistent standard for
conducting the meetings and affairs of the Association in order to facilitate orderly and effective
meetings. The Board also recognizes that Robert's Rules of Order, Robert's Rules of Order Newly
Revised, 10th ed. (Cambridge, Mass.: Perseus Publishing, 2000), ("Robert's Rules") is considered
the leading authority with regard to conducting meetings and has therefore adopted this policy.
The conduct of the Meetings of the Association shall be guided by Robert's Rules in all cases to
which they are applicable and in which they are not inconsistent with the governing documents of
the Association or applicable law. Accordingly, as Robert's Rules allows the Board itself to
establish rules for conducting meetings of the Association, the following Meeting Procedures are
hereby established and adopted. All meetings will be conducted using the following format until
otherwise changed by a majority vote of the Board by adoption of a formal resolution.
BOARD OF DIRECTORS MEETINGS
1) In accordance with NRS 116 and the Association's governing documents, at least ten days
prior to any meeting of the Board, notice of the date, time and location thereof shall be
provided to the membership, along with instructions for obtaining a copy of the agenda,
which shall be available five days prior to the meeting.
2) Each agenda shall state that action may be taken on any item included on the published
agenda. Each item will be specific enough to allow members of the Association ("Member")
to know what action may be taken at the meeting.
3) An Open Forum shall be conducted at the beginning of each Board meeting as required by
NRS 116. The time limit for the Open Forum shall be determined by the Board. Any
Member wishing to address the Board shall sign in with name and property address and wait
to be called upon by the Board. All comments shall be addressed only to the Board. No one
may speak for more than three (3) minutes unless an exception is made by a majority
decision of the Board, or another speaker relinquishes his or her time.
4) No action may be taken on Member comments or requests unless the Board considers the
matter an "emergency" as defined in NRS 116, however, the Board may take the matter
under consideration for a future agenda.
5) Before any action at a Board meeting is taken on any agenda item, a motion must be made.
A Board member wishing to make a motion must be recognized by the Chairperson. The
Chairperson for the Association shall be the President, unless otherwise determined in his or
her absence. If the President is not available, the officers will act as Chairperson in the
following order: Vice President, Treasurer and then the Secretary. If none of the officers are
available, the meeting will be postponed and all action delayed until a meeting with a quorum
of the Board can be established and noticed to the Members.
6) All motions require a second prior to discussion of the matter. Without a second, the motion
dies.
7) A majority vote of the Board members present is required to pass the motion.
8) Motions may be amended, tabled to later on the agenda or postponed to a later meeting by
the maker. Each of these actions requires a second and a vote. Amendments must be
voted on before the main motion.
Community Standards 16
Providence Master Homeowners Association
May 2006