2009 QC/BHS pre-Labor Day Event - Queen's College of Guyana

QUEEN'S COLLEGE OF GUYANA ALUMNI ASSOCIATION (NEW YORK), INC.
3709 AVENUE M, BROOKLYN, NY 11234
INTERNET: http://www.qcguyanaalumny.org
PRESIDENT: Louis Kilkenny VICE-PRESIDENT: Jeffrey Layne
SECRETARY: John Campbell TREASURER: Leon Kingston
Assistant Secretary-Treasurer: Maxine Cole-Grant
ORGANIZING SECRETARY: Larry Boxhill
The following are the minutes of the last regular meeting of the Queen’s College of Guyana
Alumni Association (New York), Inc. held on Sunday May 3rd at the XGDF Association Club,
132-16 Rockaway Blvd, South Ozone Park, Queens.
Chairman: President Louis Kilkenny chaired the meeting.
In Attendance: Kemaul Ally, John Campbell, Lance Chase, Sholto Fox, Alfred Granger, Jan
Khan, Wayne King, Louis Kilkenny, Godfrey Moore, Gordon Williams, Gordon Wilson
Apologies for Absence: Terrence Blackman, Leon Kingston, Maxine Cole-Grant, Morty
London, Jeffrey Layne
The meeting was called to order at 2:15 pm.
The Chairman opened by welcoming all to the meeting.
Adoption of Minutes: The Minutes were adopted by Godfrey Moore and seconded by
Sholto Fox.
Issues:
2009 QC/BHS pre-Labor Day Event
Alfred Granger reported that planning for the pre-labor day event is continuing and the next
meeting of the planning committee was scheduled May 13 th . Visits to the venue confirmed that
scheduled improvements such as the refurbishing of the bathrooms were completed. The VIP
area has also been completed and has a capacity of at least 100 guests. Alfred reported that
admission for guests who wish to use the VIP area will cost $40.00 and will include comfortable
seating, wait service and guaranteed parking. Significant progress has also been made with
discussions with our main sponsor DDL. They will be sponsoring the cost of the raffle tickets
and will provide raffle prizes. We have introduced DDL to CPAC and are mediating discussions
between them that should result in a beneficial supply agreement for them and which will also
result in a financial benefit to our association.
The committee is also continuing to reach out to other potential sponsors for this and other future
events.

2009 Summer Fundraising Event
The planning committee of Larry Boxhill and Alfred Granger reported that they have reached out
via email to members and other alumni soliciting donations of food and beverages for this event
and the responses have been encouraging. Based on initial receipts and several commitments we
should be able to defray many of our expenses through this effort. Plans for advertising the event
were also well under way with the committee planning a multi-pronged effort to reach as many
possible patrons as possible. So far flyers advertising the event were printed and were ready for
distribution. E-advertising efforts such as emails to our mailing lists and postings on social
networking site such as Facebook are also in the works. Plans to use our reciprocal advertising
arrangements with our sister alumni organizations are also under way.
Website/Internet Matters
Our website administrator was not in attendance but several members noted seeing the
improvements on the website. Alfred
ANY OTHER BUSINESS
The chair reported that he was able to successfully reach the QC Headmistress to continue their
earlier discussion of how we can help to provide specific needs of the school and students and
she promised that a list would be forwarded shortly.
It was noted that we did not formally notify the Vernley Ward family about the cancellation of
this year’s dinner dance. The chair promised to communicate with them by letter.
There was also interest in a discussing the frequency of future Vernley Ward balls and the chair
shelved the discussion for the June meeting.
The June meeting will be held on Sunday June 14 th at the Corinthian Lodge, 101 Newport Street,
Brooklyn, New York
There being no other business, the meeting concluded at 3:20 pm with the singing of the school
song.