Constitution of Queensland Water Polo Incorporated 1 15 ...

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Constitution of Queensland Water Polo Incorporated 14 24. PROCEDURE AT ANNUAL, SPECIAL and GENERAL MEETING 24.1 Unless otherwise provided by these rules, at every general meeting - 24.1.1 the president shall preside as chairman, or if there is no president, or if the president is not present within 15 minutes after the time appointed for the holding of the meeting or is unwilling to act, the finance officer shall be the chairman or if the finance officer is not present or is unwilling to act then the members present shall elect one of their number to be chairman of the meeting; and 24.1.2 the chairman shall maintain order and conduct the meeting in a proper and orderly manner; and 24.1.3 every question, matter or resolution shall be decided by a majority of votes of the delegates present; and 24.1.4 every member club and member association shall be entitled to cast a number of votes equivalent to the number of its junior and senior members then registered with QWPI in accordance with the following weighting table :- No. of registered members Votes 25 or less 0 26 - 49 1 50 - 99 2 For every 50 registered members above 100 1 ; and 24.1.5 for the purposes of determining the number of registered members within a member club or member association no consideration shall be made for any member directly registered with QWPI; and 24.1.6 for the purposes of determining the number of registered members within a member association no consideration shall be made for any registered members of a member club directly affiliated with QWPI; and 24.1.7 in the case of an equality of votes the motion shall not be passed; and 24.1.8 however, no member club or member association shall be entitled to vote at any general meeting if the member's annual affiliation fees are more than one month in arrears at the date of the meeting; and 24.1.9 voting shall be by show of hands or a division of members, unless not less than onefifth of the members present demand a ballot, in which event there shall be a secret ballot; and Policy Number QWPI_1 Last reviewed 15 September 2004
Constitution of Queensland Water Polo Incorporated 15 24.1.10 the chairman shall appoint 2 members to conduct the secret ballot in such manner as the chairman shall determine and the result of the ballot as declared by the chairman shall be deemed to be the resolution of the meeting at which the ballot was demanded; and 24.1.11 the instrument appointing a proxy shall be in writing, in common or usual form under the hand of the appointor or of the appointor's attorney duly authorised in writing; and 24.1.12 a proxy needs to be a registered member of the Association; and 24.1.13 the instrument appointing a proxy shall be deemed to confer authority to demand or join in demanding a secret ballot; and 24.1.14 where it is desired to afford members an opportunity of voting for or against a resolution the instrument appointing a proxy shall be in such form as the management committee so directs; and 24.1.15 the instrument appointing a proxy shall be deposited with the secretary prior to the commencement of any meeting or adjourned meeting at which the member named in the instrument proposes to vote; and 24.1.16 the secretary shall cause full and accurate minutes of all questions, matters, resolutions and other proceedings of every management committee meeting and general meeting to be entered in a book to be open for inspection at all reasonable times by any registered member who previously applies to the secretary for that inspection. 24.2 For the purposes of ensuring the accuracy of the recording of such minutes, the minutes of every management committee meeting shall be signed by the chairman of that meeting or the chairman of the next succeeding management committee meeting verifying their accuracy. 24.3 Similarly, the minutes of every general meeting shall be signed by the chairman of that meeting or the chairman of the next succeeding general meeting. 24.4 However, the minutes of any annual general meeting shall be signed by the chairman of that meeting or the chairman of the next succeeding general meeting or annual general meeting. 25 BY-LAWS 25.1 The management committee may from time to time make, amend, repeal by-laws, not inconsistent with these rules for the internal management of the Association and any by-law may be set aside by a general meeting of members. Policy Number QWPI_1 Last reviewed 15 September 2004
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Constitution of Queensland Water Polo Incorporated 1 15 ...

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