Constitution of Queensland Water Polo Incorporated 1 15 ...

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Constitution of Queensland Water Polo Incorporated 10 14.5.1 A member of the Management Committee shall not vote in respect of any contract or proposed contract with the Association in which he is interested, or any matter arising thereout, and if he does so vote his vote shall not be counted. 14.5.2 Where the Management Committee advertises for expressions of interest for volunteer positions or paid employee positions and where a conflict of interest may occur on the Management Committee then that Member shall abstain themselves from any involvement in the selection and appointment process due to a conflict of interest and that this abstention shall be recorded in the minutes of the meeting. 14.6 Not less than seven days notice shall be given by the Secretary to members of the Management Committee of any special meeting of the Management Committee. Such notice shall clearly state the nature of the business to be discussed thereat. 14.7 The President shall preside as Chairman at every meeting of the Management Committee, or if there is no President, or if at any meeting he is not present within ten minutes after the time appointed for holding the meeting, the Finance Officer shall be Chairman or if the Finance Officer is not present at the meeting then the members present may choose one of their number to be Chairman of the meeting. 14.8 If within fifteen minutes from the time appointed for the commencement of a Management Committee meeting a quorum is not present, the meeting, if convened upon the requisition of members of the Management Committee, shall lapse. In any other case it shall stand adjourned to the same day in the next week at the same time and place, or to such other day and at such other time and place as the Management Committee may determine, and if at the adjourned meeting a quorum is not present within fifteen minutes from the time appointed for the meeting shall lapse. 14.9 The Chairman at every meeting of the Management Committee shall with the sanction of the meeting have power to admit visitors to or exclude visitors from the meeting but no visitor shall have the right to vote, however, a visitor may with the consent of the Chairman address the meeting. 15 DELEGATION OF POWERS OF MANAGEMENT COMMITTEE 15.1 The Management Committee may delegate any of its powers to a sub-committee consisting of such members of the Association as the Management Committee thinks fit. Any sub-committee so formed shall in the exercise of the powers so delegated conform to any regulations that may be imposed on it by the Management Committee. The President shall be an ex officio member of all sub-committees of the Association and shall act as Chairman of meetings of sub-committees. 15.2 Subject to 15.1 hereof, a sub-committee may elect a Chaiman of its meetings. If no such Chairman or if any meeting the Chairman is not present within fifteen minutes after the time appointed for holding a meeting, the members present may choose one of their number to be Chairman of the meeting. Policy Number QWPI_1 Last reviewed 15 September 2004
Constitution of Queensland Water Polo Incorporated 11 15.3 A sub-committee may meet and adjourn as it thinks proper. Questions arising at any meeting shall be determined by a majority of votes of the votes of the members present and, in the case of an equality of votes, the question shall be deemed to be decided in the negative. 16. ACTS NOT AFFECTED BY DEFECTS OR DISQUALIFICATION 16.1 All acts done by any meeting of the Management Committee or of a sub-committee or by any person acting as a member of the Management Committee shall, notwithstanding that it is afterwards discovered that there was some defect in the appointment of any such member of the management Committee or person acting as aforesaid, or that the members of the Management Committee or any of them were disqualified, be as valid as if every such person had been duly appointed and was qualified to be a member of the Management Committee. 17. RESOLUTIONS OF MANAGEMENT COMMITTEE WITHOUT MEETING 17.1 A resolution in writing signed by all the members of the Management Committee for the time being entitled to receive notice of a meeting of the Management Committee shall be as valid and effectual as if it had been passed at a meeting of the Management Committee duly convened and held. 17.2 Any such resolution may consist of several documents in like form, each signed by one or more members of the Management Committee. 18. FIRST GENERAL MEETING 18.1 The first general meeting shall be held at such time, not being less than one month nor more than three months, after the incorporation of the Association and at such place as the Management Committee may determine. 19. ANNUAL GENERAL MEETING 19.1 The annual general meeting of the Association shall be held within six months of the close of business of the financial year. 19.2 The business to be transacted at every annual general meeting shall be:- 19.2.1 the receiving of the Management Committee's report and the statement of income and expenditure, assets and liabilities and mortgages, charges and securities affecting the property of the Association for the preceding financial year. 19.2.2 the receiving of the auditor's report upon the books and accounts for the preceding financial year 19.2.3 the determination of the amount of the membership and affiliation fees for the forthcoming year 19.2.4 the election of members of the Management Committee Policy Number QWPI_1 Last reviewed 15 September 2004
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