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Municipal Corporation of Jalandhar (MCJ) c. Bid without adequate bid security/EMD are liable for rejection without providing any opportunity to the bidder concerned. d. The above EMD held by the MCJ till it is returned to the unsuccessful Bidders will not earn any interest thereof to the bidder. 11 Contract period for completion of the consultancy work is: 15 months Section 1: Instructions to Bidders - vi -
Municipal Corporation of Jalandhar (MCJ) SECTION II – INSTRUCTIONS TO BIDDERS TABLE OF CONTENTS A. General 1. SCOPE OF BID ............................................................................................................................................... 9 2. ETHICS ........................................................................................................................................................ 9 3. ELIGIBLE BIDDERS........................................................................................................................................ 9 4. QUALIFICATION OF THE BIDDER ................................................................................................................... 9 5. ONE BID PER BIDDER.................................................................................................................................. 10 6. COST OF BIDDING ....................................................................................................................................... 10 7. SITE VISIT................................................................................................................................................... 10 B. Bidding Documents....................................................................................................................... 11 8. CONTENT OF BIDDING DOCUMENTS ........................................................................................................... 11 9. CLARIFICATION OF BIDDING DOCUMENTS.................................................................................................. 11 10. AMENDMENT OF BIDDING DOCUMENTS.................................................................................................... 11 C. Preparation of Bids........................................................................................................................ 12 11. LANGUAGE OF BID.................................................................................................................................... 12 12. DOCUMENTS COMPRISING THE BID .......................................................................................................... 12 13. BID PRICES ............................................................................................................................................... 13 14. CURRENCIES OF BID AND PAYMENT ......................................................................................................... 13 15. BID VALIDITY........................................................................................................................................... 13 16. BID SECURITY........................................................................................................................................... 13 17. ALTERNATIVE PROPOSALS BY BIDDERS.................................................................................................... 14 18. PRE-BID MEETING .................................................................................................................................... 14 19. FORMAT AND SIGNING OF BID .................................................................................................................. 14 D. Submission of Bids ....................................................................................................................... 15 20. SEALING AND MARKING OF BIDS.............................................................................................................. 15 21. DEADLINE FOR SUBMISSION OF BIDS........................................................................................................ 16 22. LATE BIDS ................................................................................................................................................ 16 23. MODIFICATION AND WITHDRAWAL OF BIDS............................................................................................. 16 E. Opening and Evaluation of Technical Proposals .......................................................................... 17 24. OPENING OF TECHNICAL PROPOSALS ....................................................................................................... 17 25. PROCESS TO BE CONFIDENTIAL................................................................................................................. 17 26. PRELIMINARY EXAMINATION OF TECHNICAL PROPOSALS AND DETERMINATION OF RESPONSIVENESS ..... 17 27. EVALUATION AND COMPARISION OF TECHNICAL PROPOSALS ................................................................... 18 28. CLARIFICATION OF TECHNICAL PROPOSAL ................................................................................................ 19 29. INVITATION TO ATTEND OPENING OF PRICE PROPOSALS ........................................................................... 19 F. Opening and Evaluation of Price Proposals .................................................................................. 19 30. OPENING OF PRICE PROPOSALS ……… ................................................................................................... 19 31. PROCESS TO BE CONFIDENTIAL ............................................................................................................... 20 32. PRELIMINARY EXAMINATION OF PRICE PROPOSALS AND DETERMINATION OF RESPONSIVENESS .............. 20 33. CLARIFICATION OF PRICE PROPOSALS........................................................................................................ 20 34. CORRECTION OF ERRORS .......................................................................................................................... 20 35. CONVERSION TO SINGLE CURRENCY ......................................................................................................... 21 36. EVALUATION AND COMPARISION OF PRICE PROPOSALS ........................................................................... 21 G. Award of Contract.......................................................................................................................... 22 37. AWARD..................................................................................................................................................... 22 38. EMPLOYER'S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS............................................ 22 39. NOTIFICATION OF AWARD ........................................................................................................................ 22 40. SIGNING OFAGREEMENT........................................................................................................................... 22 Section 1: Instructions to Bidders - vii -
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