municipal corporation of jalandhar (mcj) water supply division ...

Municipal Corporation of Jalandhar (MCJ)
Employer at the opening. Any bid price or discount which is
not read out and recorded at the opening of Price Proposals will
not be taken into account in bid evaluation. The bidder's
representatives who are present will be required to sign the
record.
31. Process to be
Confidential
32. Preliminary
Examination of Price
Proposals and
Determination of
Responsiveness
31.1 Information relating to the examination, clarification,
evaluation and comparison of Price Proposals and
recommendations for the award of a contract shall not be
disclosed to bidders or any other persons not officially
concerned with such process until the award of the successful
bidder is announced. Any effort by a bidder to influence the
Employer’s processing of bids or award decisions may result in
rejection of the bidder’s bid.
32.1 Prior to the detailed examination of the Price Proposals, the
Employer will determine whether each opened bid (i) has been
properly signed; and (ii) is substantially responsive to the
requirements of the bidding documents.
32.2 A substantially responsive bid is one which conforms to all
terms, conditions and requirements of the bidding documents
without material deviation or reservation and includes
amendments and changes, if any, requested by the Employer
during evaluation of bidder’s technical proposal. A material
deviation or reservation is one (i) which affects in any
substantial way the scope, quality or performance of the
Works; (ii) which limits in any substantial way, inconsistent
with the bidding documents, the Employer’s rights or the
bidder’s obligations under the Contract; or (iii) whose
rectification would affect unfairly the competitive position of
the other bidders presenting substantially responsive bids.
32.3 If a Price Proposal is not substantially responsive it will be
rejected by the Employer, and may not subsequently be made
responsive by correction or withdrawal of the nonconforming
deviation or reservation.
33. Clarification of Price
Proposals
33.1 To assist in the examination, evaluation and comparison of
Price Proposals, the Employer may, at its discretion, ask any
bidder for clarification of its bid, including breakdowns of unit
rates. The request for clarification and the response shall be in
writing or oral, but no change in the price or substance of the
bid shall be sought, offered or permitted except as required to
confirm the correction of arithmetic errors discovered by the
Employer in the evaluation of the bids in accordance with
Clause 35.
34. Correction of Errors 34.1 Price Proposals determined to be substantially responsive will
be checked by the Employer for any arithmetic errors.
Arithmetical errors will be rectified on the following basis. If
there is a discrepancy between the unit rate and the total cost
per item that is obtained by multiplying the unit rate and
quantity, the unit rate shall prevail and the total cost per item
will be corrected unless in the opinion of the Employer there is
Section 1: Instructions to Bidders - 20 -