REQUEST FOR PROPOSAL - Municipal Corporation Jalandhar

• In extreme circumstances, if the tendering agency requires an extension of the time limit for
completion of the work due to unavoidable circumstances, it shall apply in writing to the
Superintending Engineer, well before the expiry of the time limits. Decision of Commissioner,
MCJ shall be final and binding.
5.7 Schedule of Payment**
After initial payments of 5% against mobilization and first report, payments shall be
released only after field verification of property attributes by MCJ using a Monitoring
Mechanism. Under this, MCJ shall devise a system of random verification of attributes of
properties before payment. If during verification, 2% of total attributes of properties (if MCJ
rechecks 50 properties with 30 attributes, it shall be considered as 1500 attributes. i.e. an
error in only 30 attributes) are not correct, the bidder shall not be paid, shall have to carry
out the survey once again and the charges of verification shall have to be borne by the
bidder/contractor (deducted from their bills). During attribute verification of plot/covered area
dimensions i.e length, width etc. an error of ± 5% shall be considered satisfactory. However,
the monitoring criteria could be relaxed by MCJ, if in the views of MCJ, the field feedback is
different than MCJ’s expectations and there are enough justifications to relax it. Decision of
Commissioner MCJ shall be final.
Payments shall be effected as follows:
1. 5% payment on finalization of detailed survey formats, development of Unique property
ID system, database formats and on mobilization of key personnel and required
equipment and initiation of field survey
2. 25% payment on submission of database of about 40% of estimated properties and
validation of 20% of estimated properties
3. 25% payment on submission of database of a total of 75% of estimated properties and
validation of 50% properties.
4. 30% on submission of database preparation of about 100% of estimated properties
including its meeting monitoring requirements (not more than 2% property attribute
should be incorrect) including preparation of maps & validation of 100% properties.
5. 10% on successful demonstration of GIS enabled database system and its handing over
to MCJ (compete in all respects)
6. 5% payment on final acceptance of deliverables - completion of all survey and database
works and their submission in required formats along with training of MCJ staff and
successful operation by MCJ staff. After completion of one successful cycle of billings as
per new database.
7. Release of EMD within 45 days of final payment and on rectification of any observed
faults by MCJ during its operation by them.
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