REQUEST FOR PROPOSAL - Municipal Corporation Jalandhar

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5.5 Assistance to be provided by MCJ The MCJ will endeavor to: 1 Provide a liaison officer (designated staff) to liaise with the Consultant and MCJ Officers to assist with the design of the field. 2 Nominate officers to participate to supervise a) survey work, and b) database Development and (iii) for monitoring –data verification and (iv) staff for training 3 Provide the Consultant with satellite image (procured from IRSA), physical maps of survey areas, if available 4 Provide the Consultant with necessary authorization to undertake the surveys. 5 Provide access to database system of water and sewerage billing and house tax records, as available. 5.6 Other Terms and Conditions • Quantity of work could be different than specified. • The bidder should quote their prices, duties and taxes (as on the date of submission) and any other charges exclusively. • The Commissioner, MCJ reserves the right to reject any or all tenders without assigning any reason. • MCJ will not provide any arrangement/facilities to carryout the work by way of labor, transport or residential accommodation etc. • The TDS as applicable under GOI Act/rules shall be deducted from due payments of the contractors. • The service tax if any (should be intimated by the agency) shall be paid. It has to be separately shown and included in total cost. • All the data has to be supplied in digital form on CD on MS Word/Excel/MS Access/SQL compatible format, as specified by MCJ. • The ward specific work program shall have to be intimated to MCJ at least four working days in advance of commencement of survey. • Bidding firms are advised to visit, check, assess and make them fully aware of the situation as well as operational feasibility before tendering. • Necessary permission required from statutory bodies, if any shall be obtained by agency and MCJ shall provide all necessary help. • All arrangements for accommodation, travel, computers, office space etc. shall be made by the bidder/contractor at its own cost. MCJ shall provide one small room within MCJ office, with some basic facilities (electricity, water etc.), two tables and 3-4 chairs, one almirah etc. for use by the consultants. No charges shall be levied from the Consultants for the facility. • The reports shall be generated in the form of hard copy (5 Nos.) & Soft copy. The responsibility of transportation, insurances maintenance, power supply etc. shall be of the bidder. • If the agency fails to execute the work within the stipulated time period, the order (contract) shall be cancelled and the earnest money will be forfeited without issuing any notice. - 26 -
• In extreme circumstances, if the tendering agency requires an extension of the time limit for completion of the work due to unavoidable circumstances, it shall apply in writing to the Superintending Engineer, well before the expiry of the time limits. Decision of Commissioner, MCJ shall be final and binding. 5.7 Schedule of Payment** After initial payments of 5% against mobilization and first report, payments shall be released only after field verification of property attributes by MCJ using a Monitoring Mechanism. Under this, MCJ shall devise a system of random verification of attributes of properties before payment. If during verification, 2% of total attributes of properties (if MCJ rechecks 50 properties with 30 attributes, it shall be considered as 1500 attributes. i.e. an error in only 30 attributes) are not correct, the bidder shall not be paid, shall have to carry out the survey once again and the charges of verification shall have to be borne by the bidder/contractor (deducted from their bills). During attribute verification of plot/covered area dimensions i.e length, width etc. an error of ± 5% shall be considered satisfactory. However, the monitoring criteria could be relaxed by MCJ, if in the views of MCJ, the field feedback is different than MCJ’s expectations and there are enough justifications to relax it. Decision of Commissioner MCJ shall be final. Payments shall be effected as follows: 1. 5% payment on finalization of detailed survey formats, development of Unique property ID system, database formats and on mobilization of key personnel and required equipment and initiation of field survey 2. 25% payment on submission of database of about 40% of estimated properties and validation of 20% of estimated properties 3. 25% payment on submission of database of a total of 75% of estimated properties and validation of 50% properties. 4. 30% on submission of database preparation of about 100% of estimated properties including its meeting monitoring requirements (not more than 2% property attribute should be incorrect) including preparation of maps & validation of 100% properties. 5. 10% on successful demonstration of GIS enabled database system and its handing over to MCJ (compete in all respects) 6. 5% payment on final acceptance of deliverables - completion of all survey and database works and their submission in required formats along with training of MCJ staff and successful operation by MCJ staff. After completion of one successful cycle of billings as per new database. 7. Release of EMD within 45 days of final payment and on rectification of any observed faults by MCJ during its operation by them. - 27 -
Page 1 and 2: REQUEST FOR PROPOSAL CONSULTANCY SE
Page 3 and 4: 4.1 Evaluation of Technical Proposa
Page 5 and 6: 2. Checklist for Bidders The follow
Page 7 and 8: • Any other Civic Services suppor
Page 9 and 10: a. The Bidder should be a Registere
Page 11 and 12: 3.16 Duration of Assignment All the
Page 13 and 14: g) If submitting additional informa
Page 15 and 16: 3.30 Opening of Proposals The MCJ w
Page 17 and 18: c. Depending on the evaluation meth
Page 19 and 20: these requirements may result in di
Page 21 and 22: 5.0 Terms of Reference Consultancy
Page 23 and 24: 7. Collection of property based att
Page 25: . Ongoing mapping and record keepin
Page 29 and 30: ANNEXURE I KEY AREA OF APPLICATION
Page 31 and 32: FORM-1: Formats for Proposal TO The
Page 33 and 34: FORM-3: Project Description Sheet A
Page 35 and 36: FORMAT FOR SUBMISSION OF FINANCIAL

REQUEST FOR PROPOSAL - Municipal Corporation Jalandhar

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