REQUEST FOR PROPOSAL - Municipal Corporation Jalandhar

. Ongoing mapping and record keeping
While preparing or updating the property maps and records consideration must also be given to the
use and upkeep of the records, general awareness raising about the importance of records and
training to support the system in the long term. Consultants may consider the following issues in
relation to this sub-task:
. Storage, use and upkeep of records
In the storage use and upkeep of records the following issues may be considered:
♦ Safe retention of master records
♦ Index and retrieval system
♦ Reproduction facilities and provision of ready copies for day to day use
♦ Responsibility for upkeep/updating of records
Staff and employee training will also be required in the mechanics of record keeping over the full
range of activities from data collection to use of the resulting information. Training needs
assessment will be required to identify the skills training required. The consultants should then
recommend on the most appropriate vehicle for training delivery.
5.2.4 Deliverables
• System of Unique Identification Number (UID) of properties
• Updated ward maps with details of major and minor streets
• Date query and viewing on GIS plat from
• Updated property based records with defined attributes in SQL Compatible mode
• Reconciliation and Validation of existing records (for water and sewerage bills and house tax)
with New UID to improve existing water/sewerage/property tax billing i.e linking of database to
existing computerized bill generation of water and sewerage utilities. This in turn would ensure
water and sewerage billing as well as billing of house tax, with new records. Bidders
should understand the existing system of database management and billing systems
before submitting their bids.
• Data query and viewing system
• Trained MCJ staff to undertake management of property based database systems
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